Executive Assistant Front Desk

Susan Hodge

***** ****** ****** **. *., Palm Desert, CA 92260

530-***-**** ************@*******.***

Summary of Qualifications

Over 30 years of experience in administrative, executive and personnel support. Supported Executive Directors, Department Directors, Board of Directors and Board of Trustees. 8-1/2 years part-time retail experience.

Extensive experience in general office operations, including:

- Microsoft Office - Phone and front desk management

- Maintain calendar/schedule meetings (Outlook)

- Travel arrangements (domestic and international) and expense reports

Experience

Hospice of the Foothills – Executive Assistant Grass Valley, CA 11/07 to 12/18

Supported Executive Director, Department Directors, Board of Directors and Board of Trustees. Maintained calendar, registered staff members for conferences, made travel arrangements, scheduled meetings, and filing. Maintained Policy and Procedure binders making sure that format and numbering is correct. Took and transcribed minutes from 5 Board meetings and 5 staff meetings each month. Created monthly Board of Director packets for board members to e-mail. Typed documents in Word, tables in Excel and presentations in PowerPoint. Researched for quality work at best price for community mailings along with letterhead, envelopes and business cards. Organized Chamber of Commerce mixer held at Hospice of the Foothills and staff year-end party. Participated in organizing 2 staff appreciation parties throughout the year. Supervised receptionist and filled in when necessary.

Placer County Office of Education – Secretary II Auburn, CA 6/07 11/07

Supported Executive Director of the SELPA Department, direct reports and Program Specialists. Maintained calendar, made travel arrangements, scheduled meetings. Created POs for purchases and employee’s attendance at training seminars. Screened phone calls, ordered supplies and helped make sure the workshops that SELPA presented were running smoothly. Prepared documents, spreadsheets and presentations. Filled in for receptionist during lunch break.

JC Penney - Associate (part-time) Grass Valley, CA 10-04 to 01-13

Greeted customers, helped find items they were interested in. Checked out customers on cash register applying any coupons. Checked dressing rooms for go-backs. Straightened clothes on shelves and made sure in size and color order.

Sierra Adoption Services – Executive Assistant Nevada City, CA 11/05 to 6/07

Supported Executive Director, direct reports. and Board of Directors. Supervised receptionist. Maintained calendar, made travel arrangements, scheduled meetings. Prepared documents, spreadsheets and presentations. Filled in for receptionist during lunch break.

Northern Sierra Rural Health Network – Admin. Assistant Nevada City, CA 11/01 to 11/05

Supported Executive Director and direct reports. Maintained calendar, made travel arrangements, scheduled meetings, filed and ordered supplies. Processed invoices received for payment and after checks arrive process them for mailing. Maintained Access database for members of NSRHN. Prepared invoices and processed payments received from partners. Operated bridge modem for video conferences. Prepared monthly Board of Director packets for board members. Transcribed minutes from Board of Director meetings. Typed documents in Word, tables in Excel and presentations in PowerPoint. Answered and screened phone calls.

Employment information available for 1983 – 2001 upon request.

Contact this candidate