RAFEEQ AHMED KHAN
Position: Senior Office Administrator / Executive Secretary/ Executive Assistant to Director/CEO/GM/President
With a structured approach, I help Managers & Leaders with on-point administrative support. I trained, supported and supervised more than 30 staff during my long carrier and ultimately, boosting efficiency, productivity and saved costs.
Managing diaries and making appointments
Hotel Booking and travel arrangements
Preparing and distributing papers and documents for meetings
Dealing with post
Drafting letters and other documents, such as PowerPoint presentations
Maintaining filing systems
Using various computer packages – Word, Excel, PowerPoint
Adept in Technology, Verbal & Written Communication, Organization
Time Management, Strategic Planning, Resourcefulness, Detail-Oriented.
Anticipates Needs, calm under pressure, meeting deadlines,
Bilingual: English / Arabic
Education: Passed Pre University Examination, conducted by Board of Pre University Examination, Banagalore, India – 1978.
Main Subjects: Economics, Commerce, Accountacy & History
-English Typewriting Senior, conducted by Karnataka Secondary Education Examination Board, Bangalore, India.
-Diploma in Telex Operating, conducted by Indian Technical Institute, Bangalore, India.
Note Present English Typing Speed - 80 WPM
Present Arabic Typing Speed - 40 WPM
“EXECUTIVE SECRETARIAL PROCEDURES & OFFICE ADMINISTRATION”
Conducted by Arabian Training Business Center (ABC), Abu Dhabi.
“ADMINISTRATIVE & SECRETARIAL SKILLS”
Conducted by Middle East Management Center., Abu Dhabi
“BUSINESS WRITING SKILLS”
Conducted by Professional Communication Services UK
Course Director: Mr. Mike Doherty
“COMMUNICATION & TEAM BUILDING SKILLS”
Conducted by MEIRC Training & Consulting., Dubai
“STRESS MANAGEMENT COURSE”
Conducted by FOCUS: the training experts
MS Access 2000 – Advanced by COMPUBASE Abu Dhabi
MS Access 2000 – Basic & Intermediate by COMPUBASE, Auh.
Microsoft Internet Explorer 5.0 by COMPUBASE Abu Dhabi.
MS Windows 2000 by COMPUBASE, Abu Dhabi
MS Outlook, ADNOC Training Center, Abu Dhabi
MS PowerPoint, ADNOC Training Center, Abu Dhabi
MS WORD 95 - Arabic / English (Bilingual)
MS WORD 6.0 - Arabic & English (Bilingual)
E-MAIL & WINDOWS FOR WORK GROUP
MS EXCEL 5.0 (Advanced)
MS EXCEL 5.0 (Basic)
WordPerfect 5.1 FOR DOS - Arabic & English (Bilingual)
Disk Operating System (DOS)
WordStar 2000 PLUS
WORD PROCESSING IN ‘WANG’
MultiMate ADV. II
Company ABU DHABI NATIONAL OIL COMPANY (ADNOC)
Co. Activities OIL COMPANY
I am with ADNOC from 09.06.1993 till date:
Position Senior Office Administrator
Office of : Executive Director-Marketing, Supply & Trading
The Management recognized my hard work, capability, appreciated it by promoting me to Office Administrator I, and transferred to Marketing & Refining Director’s office.
The Directors’ schedule always tight and very busy and travels frequently all over the world. Arranging the Business Mission, meeting schedule, conferences and visits. Coordination with all the group companies, Directorates of ADNOC and our Directorate’s Divisions covers wide range of activities, which require lot of energy, alertness, carefulness, and above 100% ability to work under pressure
In the Director’s office my duties are:
-Handle incoming/outgoing telephones both internal and external, takes initiative in the absence of the Director, when necessary for critical messages, which should be reached to concerned Divisions/Group Companies/other Directorates.
-Receives all incoming mail, scrutinize, distribute, makes copies as necessary and follow up with concerned for proper actions.
-Maintain and update files. Includes correspondence, minutes, market research and intelligence, logistical correspondence, specifications, draft contracts and related sales, research and logistical documents. And also maintain all market studies, files related to ADNOC’s facilities and projects studies.
-Prepares all forms/formats for various internal communications including security passes, visas, meeting schedules, missions, leaves, gifts and stationary forms.
-Coordinates with Marketing Directorate Division and other Directorates as well as Group companies secretarial pool for critical works and cooperates, liaises with other Secretarial staff to ensure that the secretariat work through the Directorate is done smoothly.
-Perform other related duties such as operating telefax system, Reuters, Telerate and other Oil Market information system and assists for preparing presentation and other reports in graphics whenever required.
-Maintain confidentiality of all work performed and Directorate documents.
-Frequent contact with all levels of employees in and outside the Directorate regarding all matters related to the Directorate work.
-Regular contact with all clients’ offices, consultant’s office and other business related company’s offices in UAE and abroad on behalf of Directorate regarding the Directorate work related matters.
-Regular contact with ADNOC’s other Directorates’ secretaries such as Public Relations, General Services, Employee Relations, Technical Supports, Group Coordination’s, Refineries, and Group Companies for follow-up, liaising and smooth handling of work.
-Coordination with all the above companies, Directorates of ADNOC and our Directorate’s Divisions covers wide range of activities which require lot of energy, alertness, carefulness, and above 100% ability to work under pressure.
09.06.1993-11.12.1998 ADNOC (Marketing & Refining Directorate)
Position SECRETARY II
(Products & Gas Sales Division/Fuel Oil & Bunker Sales)
In addition to normal/routine secretarial duties: typing memos, faxes, letters both in Arabic and English, attending telephone calls, arranging meetings, preparing minutes of meeting also following up of Developees Orientation programs, Training Program both local and foreign courses, leave schedules, hotel accommodations, transportation, courier services, subscriptions of books and periodicals, meeting stringent deadlines, prioritising tasks I Acquired good knowledge of preparing Term Contracts of various Products, Spot Tenders, Retail Business (Bunker and Chlorine Products) - Offers/Quotations, Confirmations, Nominations, Bunker Supply Barges’ Schedules, Replenishments, Disputes, Retrieving information from Reuters and Telerate, Price List, Publications such as Platts, Argus, Rim etc., Coordination between Departments, Divisions & Directorates and all other duties as per the Company Policy & Procedure.
27.08.89-08.06.93M/S AL-SALMEIN GROUP OF COMPANIES,
ABU DHABI, UAE
Co. Activities Construction, Gen. Contracting, Transport, Heavy Equipment, Real Estate, Crusher, Aggregates, Gen. Maintenance, General Trading Etc.
Position EXECUTIVE SECRETARY / P.A to General Manager
15.07.89-26.08.89 M/S AL MASHRIQ CULTURAL INSTITUTE, ALAIN, UAE
Co.Activities Educational Courses
01.09.88-13.07.89 M/S INT. CULTURAL & SCIENTIFIC ASSOCIATION, AL-AIN, UAE.
Co. Activities Group Of Schools and Institutes
Position SECRETARY/ASST. ACCOUNTANT/ CASHIER
01.03.87-31.08.88 M/S AL-KHAJA EXCHANGE, ALAIN, UAE
Co. Activities MONEY EXCHANGE
Position SECRETARY/CASHIER/ASST. ACCOUNTANT