Assistant Office

NISHA GUJARAN

Admin Assistant – *+yrs. Exp

E-mail: ************@*****.***

Mob: +971-**-*******

Karama,Dubai, UAE

A flexible young woman who is willing to learn, undergo rigorous training and adapt to new challenges, with high standard of personal grooming is interested in joining an Organization who is willing to invest and groom their employees to meet the Company’s standard.

Date of Birth : 28th March 1989

Visa Status : Employment Visa

Marital Status : Single

Passport no : L3190022 (valid till 20-06-2023)

Languages Known : English & Hindi

Computers : Well versed in Microsoft Office

Education : Bachelor in Business Management from Mangalore University, India - 2013

Key Skills :

• Administration & Customer Service

• Focused and committed to accomplishing goals

• Good skills in Strategic Planning with an Aptitude to communicate logically

• Dynamic in Marketing Research with Leadership skills

• Handle difficult clients; team player attitude and self-discipline to follow through.

• Interacts well with multi-cultural people

• Confident of making an impact with intelligence & efficiency

• Ability to work under tremendous pressure and meet with dead-lines when required Work Profile

CURRENTLY WORKING FOR VSP PROJECT MANAGEMENT SERVICES AS SECRETARY – Jan 2020 Administration Executive

INTEGRATED FREIGHT AND LOGISTICS LLC (Dubai) (June 2017- August 2019)

• Facilitate renewal of licenses, permits, gate pass, registration, insurance, organizational memberships, lease contracts, and other requirements

• Maintain a systematic and efficient filing system, both physical and electronic, for easy retrieval of information

• Facilitate procurement of office and warehouse materials and equipment as needed

• Providing administrative assistance to the Managing Director.

• Manage agendas/travel arrangements/appointments etc.

• Other tasks that the manager or Managing Directors may assign

• Keep track of the expiry of employee documentation (i.e work permits, visa, and passport) and facilitate the renewal of the same.

• Managing the flow of correspondence; ensure outgoing documents are accurate, comply with company standards and policies, route correspondence to correct associates; and protect and secure confidential information. Reviews and verifies project documents for completeness and format.

• Responsible for receiving clients/guests; determines nature of business and inform the concerned staff of his/her visitors.

• Responsible for receiving business calls and inquiries and transfer them to concerned department.

Administrative Assistant

SOBHA LLC (Dubai) (March 2016 –May 2017)

• Work within a busy office environment, and support office teams in order to ensure the smooth running of day-to-day activities.

• Handle daily correspondence

• Makes sure that office records, licenses and registrations are kept up to date.

• Coordinate office activities and operations to secure efficiency and compliance to company policies

• Manage agendas/travel arrangements/appointments etc.

• Manage phone calls and correspondence (e-mail, letters, packages etc.)

• Create and update records and databases.

• Track stocks of office supplies and place orders when necessary.

• Submit timely reports and prepare presentations/proposals as assigned.

• Handle petty cash, floats and expenses.

• Provide accurate administration of all paperwork generated at Office level. Receptionist cum Admin Assistant

EVOLVE INERIORS LLC (Dubai) (March 2014 – Feb 2016)

• Answering telephone calls and dealing with queries of the customers

• Communicate and coordinate with internal departments

• Maintaining and updating the personal files and records of the employees

• Managing and updating a filing system, both hard and soft copies and ensure that documents are well filed and easily retrievable

• Maintain security by following procedures and controlling access (monitor logbook, issue visitor badges)

• Attendance monitoring and leave tracking of the employees

• Scheduling and following up for interviews

• Maintain confidentiality in all aspects of customer and staff information

• Highly resourceful, react quickly and effectively to changing itineraries, being the absolute perquisite for a team of senior technical personnel.

• Ability to work under tremendous work pressure and meet with dead- lines.

• Dynamic, proactive dedicated and committed to accomplish organizational targets and personal goals.

• Own initiative without supervision was mandatory and ability to handle hectic work

• Providing administrative assistance

Contact this candidate