Document Controller,Admin Assistant,Office Coordinator,Proj. Secretary
Resume:
VINOY KUTTAPPAN
Paraparambil House, Thrickodithanam P.O.
Changanacherry, Kerala-686105
Ph: +91-755**-***** (Cell & Whatsapp)
**********@*****.***, skype: kvinoy19751
SKILLS
Document Controller Data Entry Operator Project Secretary Admin Secretary
Admin Assistant Personal Assistant Executive Assistant Office Coordinator
Language (English, Hindi, Tamil, Malayalam, Arabic (Beginner)) Expert in -
MS Office (MS Word, Excel, PowerPoint) / AutoCAD / PageMaker / CorelDraw/ Photoshop / Illustrator / InDesign and Basic in Tally & InDesign etc.) (knowledge in) IT Hardware & Software Maintenance Competent Typing speed Problem Solving
PERSONAL INFO
Date of Birth
2nd April 1975
Martial Status
Married
Father's Name
P.N. Kuttappan
Driving Lic. No.
(UAE) 2275510
(Exp-2026)
Driving Lic. No.
(IND) 33/2904/2003
Passport Details
Passport No.
L8908297
Date of Issue
22-04-2014
Date of Expiry
21-04-2024
Place of Issue
Cochin
WORK EXPERIENCE
July
2016 to
Sep.
2018
(26 Months)
Document Controller/Secretary/Assistant
M/s. Ihsan Transport. & Gen. Contracting, Abu Dhabi.
Acted as a first point of Contact at site as well as Office for the clients and contractors for smooth flow of Projects.
Proper maintaining of Inward & Outward Documents
Experienced towards Companies Registration process in Clients (Either Govt. Companies or Public/Private Companies) Online Portals with relevant documents.
Coordinated and directed office services, such as records preparation, personnel, and housekeeping, to aid executives
Drawings submission updated thru online and offline whenever required.
Maintained and coordinated office supplies.
Well experienced in ACONEX.
Maintained and controlled all the relevant Documents in a systematic arrangement.
Coordinated & arranged Transport facilities for easy movements of Finished materials to clients and thereby, maintained Delivery of Goods to the destinations. Managed Site/Project Manager’s appointments, Travel plan and relevant co-ordinations.
Preparation of Packing List, Invoice, Delivery Note etc. Maintained Proper filing of documents in a professional and systematic manner.
Manage Ticketing and Travel Facilities.
Planned conferences for Executives and Preparation of relevant documents and minutes of meeting.
Updated and reported to the Managing Director about the ongoing projects developments and day to day up and downs.
Recorded and typed minutes of meetings, and distributed to relevant officers/clients or contractors.
Coordinated the Office Activities as well as Contract Section – Customers, clients, Purchase orders, Quotations etc. and submitted reports to Managing Director.
Managed proper utilization of time and expert in making appointments for the executives.
Feb 2012 to
July 2016
(53 Months)
Executive Secretary/Document Controller
M/s. Al Asfour, Dammam, Saudi Arabia
Managed MD’s appointments, Travel plan and relevant co-ordinations.
Manage Ticketing and Travel Facilities.
Planned conferences for Executives and Preparation of relevant documents and minutes of meeting.
Updated day to day of Office & Projects developments and report to Managing Director.
Recorded and typed minutes of meetings, using typewriter and computer
Drafting and sending Correspondence via email and letters.
Coordinated office activities and submitted reports to Managing Director.
Maintained Proper filing of documents in a professional and systematic manner.
Coordinating the Office Activities as well as Contract Section – Customers, clients, Purchase orders, Quotations etc.
Managed proper utilization of time and expert in making appointments for the executives
Coordinated and directed office services, such as records preparation, personnel, and housekeeping, to aid executives
Maintaining and coordinated office supplies.
Acted as a first point of Contact for the clients and contractors for smooth flow of Projects.
Preparation of Packing List, Invoice, Delivery Note etc. Maintained and controlled all the relevant Documents in a systematic and professional manner.
Proper maintaining of Inward & Outward Documents
Experienced towards Companies Registration process in Clients Online Portals with relevant documents.
Maintained Delivery of Goods to the destinations.
May 2008
to
Sep 2011
(39 Months)
Administrative Secretary/Document Controller
M/s. Dolphin Steel Construction, Dubai
Updated day to day of Office & Projects developments and report to Contracts Manager.
Recorded and typed minutes of meetings, using typewriter and computer
Drafting and sending Correspondence via email and letters.
Coordinated office activities and submitted reports to Managing Director.
Maintained Proper filing of documents in a professional and systematic manner.
Coordinating the Office Activities as well as Contract Section – Customers, clients, Purchase orders, Quotations etc.
Maintained and coordinated office supplies.
Acted as a first point of Contact for the clients and contractors for smooth flow of Projects.
Preparation of Packing List, Invoice, Delivery Note etc. Maintained and controlled all the relevant Documents in a systematic and professional manner.
Proper maintaining of Inward & Outward Documents
Experienced towards Companies Registration process in Clients Online Portals with relevant documents.
Maintained Delivery of Goods to the destinations.
2007 to 2008
2006 to 2007
2000 to 2006
1999 to 2000
1998 to 1999
Secretary-cum-System Admin.
M/s. St. Thomas Hospital, Changanacherry, India
Confidential Asst. to Magistrate
Munciff-Magistrate court, Erattupetta, Kerala
Secretary-cum-Instructor –
M/s. Pace Computer Education, Kottayam, India
Apprenticeship Trainee –
Indian Space Research Organization, Trivandrum
Trainee Secretary –
Indian College of Education, Kottayam, India
EDUCATION
Diploma In Commercial Practice 1998
Board of Technical Education, Kerala, India (A three year diploma course for business studies)
B.Com (Completed) 2004
Mahatma Gandhi University, Kottayam, India
Diploma In Computer Applications 2001
Private Institute @ Kottayam, India
Office Automation, Graphic Designing & Accounting (Tally) 1998
Private Institute @ Changanacherry, Kottayam, India
Fitter Trade (ITI) 1995
Govt. Industrial Training Institute, Chengannur, Kerala, India
About Myself
Self-motivated, proactive, a quick learner, highly organized and able to work on my own initiative with minimum supervision. Have Flexible working capacity in a dynamic and demanding environment and excellent communication, coordination skills and ability to deal confidentially with information, looking for a highly responsible position as per my qualifications & experiences in a well reputed organization where I will get a better chance to push my career and also an opportunity to prove my skills and abilities by providing accurate services towards the growth of the organization. 15 Plus Years Experienced, 3 Year Business / Secretarial Diploma holder, having strong foundation in DOCUMENT CONTROLLER / SECRETARIAL / CLERICAL / PERSONAL ASSISTANT positions. I am now seeking ASSISTANT / DOCUMENT CONTROLLER / DATA ENTRY OPERATOR / SECRETARY / COORDINATOR position with your company hence I can utilize my skills towards the growth of the firm and thereby build a career with you.
VINOY KUTTAPPAN
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