Administrative Assistant Office

OLA AYOUB

Mobile: +974-********

E-mail: *********@*****.***

OBJECTIVE

Seeking a professional legal and administration position within an organization offering opportunities for growth.

PERSONAL INFORMATION

● Full Name : Ola Saleh Ayoub Date of birth: June 11th,1981

● Nationality : Lebanese Marital Status : Married

EDUCATION

● Bachelors Degree, Licentiate (L.L.B) in Law from the Lebanese University-Zahle, Lebanon -2005.

● First year enrolment in Criminal Law Diploma. (Masters Program) in the Lebanese University-Beirut - 2006.

WORK EXPERIENCE

Jan 2016-May 2017: Administrative and Legal Auditor in Skytex S.A - Panama.

● Check the legality of commercial contracts, documents and employee agreements.

● Check payroll and HR reports and recommendations.

● Solve employee cases.

● Control cheque issues against proper invoicing and quotations.

● Review contracts terms and dues as instructed by executive Management.

● Skytex S.A was a family retail business, dealing with franchising European Fashion Brands.

May 2011-June 2013 (Two Years): Legal and Secretariat Assistant to the Group Chief Legal Officer (GCLO) In Qatar Financial Center Authority (QFCA) - Qatar.

● Assisting the GCLO and effectively dealing with all day to day management of all administrative support in connection with the Board of Directors, Annual General Meetings, Audit and Risk Committee.

1. Handling all day to day management of all administrative support in connection with Board of Directors, Annual General Meetings, Audit and Risk Committee and all other Board and similar Committees relating to QFCA Group Companies. 2. Responding to and actioning all routine corporate secretariat and related enquiries and requirements concerning the QFCA Group Companies.

3. Assisting with the Board Secretariat Matters, including but not limited: Corporate Governance, Board Circular Decisions, Agendas, Minutes of Meetings, Extract of Minutes, Action Points and Board Packs, etc .

4. Assisting in QFCA & CRO Compliance Notices and Checklist for QFCA Subsidiary Companies, QFCA Regulations and Rules,

5. Tracking and following all the Corporate and Business Policies within QFCA, and recording them in one centralised System,

6. Assisting in all necessary internal briefings, awareness, communication and training in relation to corporate governance processes and procedures including but not limited to conflicts of interest, gifts and benefits.

7. Routine administration of the Conflicts of Interest, Ethics, Gifts and Benefits reporting, processes and procedures.

8. Assisting in other corporate secretariat and/or administrative functions related to the QFCA Group Legal Department and the QFCA Group Companies as and when required. 9. Assisting the Group Chief Legal Officer regarding the preparation of reports, presentations and packs relating to quarterly and ad hoc Board, Audit & Risk Committee and other Board Committee meetings for the QFCA Group Companies. 10. Drafting, translating English/Arabic/English documents, typing and editing correspondence, papers for meetings and other documents. Collating and distributing documents. Maintaining an appropriate filing system and keeping records as required to include ensuring the data integrity of the Group Legal Department records and filing system on the DMS.

11. Preparing presentation slides and conducting research / gathering information for presentations.

12. Assisting with the organisation of events, seminars, internal training and staff awareness sessions etc, as appropriate.

13. Drafting and issuing agendas, taking minutes and following up on actions. 14. Supporting the QFCA Group Chief Legal Officer in the monitoring of expenditure against budget for the Department.

15. Special projects to support the work of the QFCA Group Chief Legal Officer and the Department.

16. Providing personal assistance/ admin support to QFCA CEO’s office when the office manager was on leave.

July 2008-April 2011(Three Years):Legal Officer, In the Lebanese Embassy- Doha, Qatar Duties and Responsibility:-

● Ensure the authenticity of documents and applications.

● Responsible for issuing proxy's after checking their legality.

● Typing and registration of personal documents (marriage, divorce, births), and ensuring all documents are complete.

● Handling consulate documents and ensuring their legality before submitting them for counsellor approval and ratification.

● Solving applications problems and cases and following up with the Ambassador.

● Answering any legal questions involving the interpretation or application of regulations and rules.

● Handling highly complex and often sensitive and conflicting legal matters involving issues relating to applicants and their documents.

● Assisting in general management and administration of the Counsellors Office, organizing and prioritizing the workload and providing general coordination of assignments; assist in the formulation of the office’s overall strategies and policies.

● Work implies frequent interaction with the following: The Ambassador, The Counsellor, Colleagues, and applicants.

● Assisting in Organising, maintaining and updating related files & ensuring easy extracting of documents and up-to- date reference.

Oct 2006-Oct 2007: First year Lawyers Training (Stagg) at Mr Farouk Zahr Law office-Beirut-Lebanon

May 2006-Oct 2007: Administrative Assistant “Ayoub Trading Company” Beirut – Lebanon. (This company is a Family Business).

SKILLS

● Computer knowledge in Microsoft Outlook, Excel, Word, Power Point, and Internet

● Very Strong problem solving skills.

● Excellent communication skills with friendly and caring attitude to colleagues, supervisors and applicants.

● Team and individual work.

● Strong Organizational Skills.

● Confidentiality at work.

● Works efficiently under pressure and meets deadlines LANGUAGES

● Arabic: Fluent,(Typing, Proof Reading, Editing, Translating)

● English: Very Good,(Typing, Proof Reading, Editing,Translating)

● Spanish : Basic to Intermediate

REFERENCES All references are available upon request.

Contact this candidate