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Document Controller

Location:
Doha, Qatar
Posted:
February 26, 2020

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Resume:

EDMOND MARVIN FLORES

Mobile: +974********

Email: adbza2@r.postjobfree.com

Sum m a r y

I have 8 years of work experience in the field and performed administrative and office activities for relevant supervisors. Duties include answering telephone calls, receiving and distributing documents, transmittals, typing correspondences and filing. I have work for 5 years in a consulting firm which has enabled me to enhance my skills in the field such as creating controlled document process as per project specifications and requirements, manage and maintain all related correspondences and document database / logs. Initial review of incoming letters and technical documents and distribution to their respected parties if compliant to the project specifications and requirements. Knowledge of reading / differentiating drawings such as Design, IFC and Shop drawings. I am also proficient in Microsoft office software (Word, Excel, PowerPoint), Adobe Acrobat and knowledgeable in document management software i.e. Laserfishe and EDRMS.

Ed uc a t i o n

AMA COMPUTER COLLEGE – Lucena City Philippines

BS Computer Science – College Undergraduate

J o b Ex p e r i e n c e

Document Controller – HATCO Trading & Contracting - Doha, Qatar. July 18, 2018 up to 30th November 2019

Project: VVIP Villa Project – The Pearl

Document Controller for the Consultant - Lacasa

Main duties and responsibilities:

Ensure all documentations are registered and controlled in accordance with the project management procedure for document control.

Ensure smooth flow of documents to design team as per project distribution matrix.

Perform quality checks and completeness of the submissions.

Assist Project and Departments with queries on documentation requirements and submission.

Processing letter from draft to issuance.

Scanning drawings and other documents for the team.

Checking and combining scanned images for uploading.

Preparation and submission of Gate passes for work permits at UDC the Pearl.

Prepares hard and soft copies of documents for the reference of the engineers

Prepares typical outgoing/incoming transmittals to/from the client, consultant and subcontractors.

Document Controller – KEO International Consultants - Doha, Qatar. February 14, 2018 up to March 11, 2018

Project: Al Wakra Stadium (FIFA World Stadium)

Main duties and responsibilities:

Controlling the project documentation as per client’s procedure

Set-up distribution requirement including the time frame

Register the receipt of documents from both internal and external parties for review and information

Prepares hard and soft copies of documents for the reference of the engineers.

Ensure that all issued Project Deliverables are correct in filing and retention system for hard copy and electronic originals of documentation.

Assist Project and Departments with queries on documentation requirements and submission.

Transmit the comments on documents back to originators.

Coordinate the Document Control Cycle from start to finish

Produce and issue documents status reports.

Communicate requirements of the procedure to all project personnel to ensure compliance.

Prepares typical outgoing/incoming transmittals to/from the client, consultant and subcontractors.

Document Controller – KEO International Consultants - Doha, Qatar. December 22, 2017 up to January 14, 2018

Project: Lusail Stadium Project

Main duties and responsibilities:

Part of the mitigation report team

Controlling the project documentation as per company’s procedure

Set-up distribution requirement including the time frame

Register the receipt of documents from both internal and external parties for review and information.

Transmit the comments on documents back to originators.

Produce and issue documents status reports.

Ensure that all issued Project Deliverables are correct in filing and retention system for hard copy and electronic originals of documentation.

Assist Project and Departments with queries on documentation requirements and submission.

Load non critical project documentation onto relevant archiving systems.

Hand-over of critical-maintained documentation to the Engineering Document Controller

Document Controller – KEO International Consultants - Doha, Qatar. November 2016 up to December 2017

Project: 40 Nos. Existing schools Fire Life Safety Upgrading Project - Phase 2 Main duties and responsibilities:

Controlling the project documentation as per company’s procedure

Set-up distribution requirement including the time frame

Register the receipt of documents from both internal and external parties for review and information.

Transmit the comments on documents back to originators.

Coordinate the Document Control Cycle from start to finish

Produce and issue documents status reports.

Communicate requirements of the procedure to all project personnel to ensure compliance.

Ensure that all issued Project Deliverables are correct in filing and retention system for hard copy and electronic originals of documentation.

Assist Project and Departments with queries on documentation requirements and submission.

Load non critical project documentation onto relevant archiving systems.

Hand-over of critical-maintained documentation to the Engineering Document Controller.

Basic knowledge in office/ site safety

Filling out HSE observation cards for safety violation

Close-out existing projects

Archive project as the end of shelf life

Document Controller – KEO International Consultants - Doha, Qatar. Project: Vichy Salwa Beach Resort and Spa Project

(December 2012 - November 2016)

Main duties and responsibilities:

Prepare letters, reports, memos, other documents using MS Word processing

Receive, sort and distribute incoming correspondences, including faxes and emails.

Read and analyse incoming memos, letters, submissions and reports to determine significance and take action as required.

Create, transcribe and distribute meeting agendas and minutes. File and retrieve project documents, records and reports.

Timely submission of reports and timesheets.

Answer phone calls and direct calls to appropriate parties or take messages.

Coordinate daily assignments

Basic knowledge in office/ site safety

Filling out HSE observation cards for safety violation Document Controller – Hyosung Ebara Engineering Company Ltd. – Messaieed, Qatar. Project: Waste Water Treatment Plant

(August 2011 – November 2012)

Main duties and responsibilities:

Maintaining and generating weekly report

Utilizing both spread sheet and graphic programs

Data encoder

Setting appointments

Initiating correspondences and compiling of all records.

Sends and receives letters/ correspondences.

Prepares materials required for meetings.

Monitor the status of all incoming and outgoing documentation and the internal distribution of all documentation.

Register all incoming and outgoing correspondence and documentations in the mater document register system.

Ensures that the document is distributed properly communicated within the projects organization in a controlled manner.

Prepares typical outgoing/incoming transmittals to/from the client, consultant and subcontractors.

Responsible in updating correspondences in deliverable list for preparation of weekly reports.

Ensures each and every document has been field, coped and delivered to its designated departments.

Monitor and controls transmittal/letter/correspondence reference number to/from client, consultant and subcontractors to avoid duplication and rejection.

Prepares hard copies of documents/correspondences for the reference of the engineers

S k i l l s / O t her Qualifications

Knowledgeable on MS Office and Excel, Laserfiche and EDRMS.

Basic knowledge in ACONEX

Has enthusiastic personality to quick map out of the company’s need and recommended appropriate solutions

Eager to learn new ideas and willing to be trained.

Skill in the use of personal computers and related software applications

Ability to gather data, to compile information, and prepare reports

Ability to communicate effectively, both orally and in writing

Excellent communication skills

Proficient typing and Editing skills

P e r s o nal Details

Date of Birth July 25, 1985

Place of Birth Manila Philippines

Age 34 years old

Gender Male

Civil Status Married

Nationality Filipino

Religion Roman Catholic

Visa Status Transferrable Visa

Driving License Qatar Driving License



Contact this candidate