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Executive Assistant Manager

Toronto, ON, Canada
February 26, 2020

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Ahmed Mahmoud

Address: *** ******** *****, ******** **, N2L 5S7, Canada.

Phone: +1-519-***-****



Mini MBA Diploma, Nottingham University, 2014 - 2015

B.Sc. in Accounting - Faculty of Commerce - Cairo University, 2005-2006

Professional Experience

Administrator, Siwa, Sep 2017-1/2019

Waterloo, ON

●Create and update job descriptions and requirements

●Recruiting and staffing - full cycle

●Performance management and improvement systems - creation of strategies and tools

●create payroll records for staff shift

●Anticipate needs of clients and offer suggestions to improve their experience

●Receive, scan, index documents of importance.

●Operate network high speed production scanning and print equipment

●Perform scanning and imaging tasks

●Prepare and reconcile bank deposits as required

●Employee services and counselling

●Receive performance reviews from department managers and host meetings with employees to discuss progress and areas for improvement; negotiate salary increases

●Advise and assist departmental managers on interpretation and administration of personnel policies and programs

HR Manager, Lawendy Family Foods, Nov 2015 – Sep 2017

Waterloo, ON

●Recruiting and staffing - full cycle

●Schedule staff and create payroll records for staff shifts

●Employment and compliance to regulatory concerns regarding employees

●Employee on boarding & development

●Policy development and documentation

●Promote and provide growth in sales through direct customer contact, upselling and marketing initiatives.

●Compensation & benefits planning and administration

●Investigate cash float shortages and maintain related procedural documentation as required.

●Employee safety, wellness and health

●Diffuse and rectify guest complaints and concerns.

●Administer employee development and health and safety programs

●Perform monthly audits of all revenue and expense accounts as required

●Accounts Payable processing including voucher entry, payment preparation, inventory transactions

● Accounts Receivable processing including incoming payments, reconciliations, deposits.

●Deal with vendors, track their balances and prepare checks

●Maintain electronic and manual filing systems

●Receive and respond to all group mails including HST, RP, RT, and WHSIB. Deal with group book-keeper and auditor

●Act as executive assistant to the CEO and handle all required administrative tasks

●Follow the bank cash flow based on sales income and all outgoing expenses

●Use copiers, scanners, mail openers, and labeling equipment

●Perform high speed, high volume production tasks, such as scanning documents,

●Prepare documents for large scale scanning by removing binders, files, paperclips, sticky notes and straighten bends or creases in the paper

●Perform large volume document scanning utilizing one or more PC workstation with attached scanner(s) using production scanning software

●Perform quality control services comparing completed data to hardcopy documents utilizing PC workstation with attached scanner using production scanning software

●Protects the client and organization by keeping all information confidential

HR Manager, SMARIS, Feb 2014 - July 2015

Cairo, Egypt

Supervisor, Aldyar Almasrya, Sep 2010- Jan 2014

Cairo, Egypt

Coordinator, Egyptian Drilling Company (EDC), Jun 2008- Aug 2010

Cairo, Egypt

Extra-Curricular Activities

●Acted as Coordinator on the Medical activities of Not Just Tourists NGO across Canada from 2016 till now.

●Acted as general supervisor on the Medical activities for all 66 branches of Resala NGO across Egypt

●Coordinated nation and international level events with Red Cross Youth and Arab Medical Union in countries such as Egypt, Lebanon, Syria, Palestine and Libya … etc.

●Led groups up to 500 people during Resala NGO Medical events from across Egypt

●Organized Unification of Beckoning Language project sponsored by Vodafone & UNDP & Egypt Information & Communication Technology Trust Fund for 2 years

Special Courses

Understanding the Human Resources Function July, 2017, University of Waterloo.

Worker Health and Safety Awareness in 4 Steps (WHSA) July, 2017

Introduction to QuickBooks 2016 April, 2017, University of Waterloo.

Work place Hazardous Materials Information System (WHMIS), Kitchener-Waterloo Multicultural Center, Feb 2016

Human resources Practitioner, INLPTA-USA, 2008-2009

Human resources Diploma, INLPTA-USA, 2007-2008

Occupation Safety and Health Administration(OSHA) American University in Cairo, 2009

Firefighting, CFB, 2009

Certified Management Accountant Part2, SCADA House, 2008

Human resources Certificate, Change Management & Career Planning, Vodafone Egypt, 2006

First aid, the Red Crescent, 2005

Training on Accounts Recording and Auditing, Hesham El-Aassar office for accounting and auditing, 2004-2005

Computer Skills

Professional in using Microsoft Office Packages: Word, Excel, Power point and Access (ICDL Certified 2010)

Excellent in using Adobe Photoshop CS programs

Training programs

●Leadership, Presentation and Communication Skills, Vodafone Egypt

●Problem Solving techniques, Vodafone Egypt

Language Skills

Arabic: Mother tongue

Beckoning: Very Good

English: Very Good

Germany: good

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