Document Control Assistant
Resume:
CURRICULUM VITAE
OBJECTIVE
Hard working, diplomatic, dedicated and consistently meeting deadlines, tenacious, quick learner and able to function under stress and within short time- frames. Work efficiently with team members and self-starter with decision making and problem-solving skills.
Since year 2011, I have been working Kuwait and United Arab Emirates and India. I have gained diversified professional experience in various work areas, such as; EDUCATIONAL QUALIFICATIONS & PROFESSIONAL TRAINING / CERTIFICATES
Secondary School Leaving Certificate (Kerala Secondary School Education Board)
Higher Secondary Examination (+2) (GVHSS Pazhaji, Kerala – India)
Draughtsman (Civil) (Affiliated by Tamilnadu Govt. and NCVT New Delhi - Global Industrial Training Institute)
Diploma in Interior Design (I-SOFT Institute of Information Technologies – Kerala - India)
Diploma in Computer Applications (DCA) Completed with A Grade
Proficient in Nexus – Documentation Web Database Software
Good Typing Speed
SOFTWARE SKILLS
Extensive knowledge of Working Tools
Auto Cad
3DS Max and Photoshop
Nexus
COMPUTER SKILLS
MS-Office 2016.
Outlook, etc...
LANGUAGE PROFICIENCY
Fluent in English - (Writing, reading and Speaking)
Fluent in Malayalam - (Writing, reading and Speaking)
Good in Hindi - (Writing, reading and Speaking)
Arabic - (Writing and reading)
Rameez Koolikkattil
Document Controller
Administration Assistant
Rameez Koolikkattil
Doha – Qatar
Tel: 009**-**-**-**-**
Tel: 009*-***-**-** 903
E-mail: **********@*****.***
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PROFESSIONAL EXPERIENCE SUMMARY
Professional Experience –
Position: Document Controller
Marine Works and Seif Palace
AL Hani Construction and Trading Co.
Safat - Kuwait
Date Employed: July 2015 to October 2019
Carry out document control activities in line with the Project Document control and Document Coding procedure.
Enforce the documentation control procedure in particular the change/revision control and validation process. Generate document numbers as required and control of numbering for internal issuer among others.
Coordinate with technical team for progress in the drawings / documents and all activities related to document control procedure. Including issuing technical documents.
Monitor document Workflow within the system and coordinate with involved parties/contractor as necessary.
Track and files, circulate for signature and uploading in Documentum maintain registers and weekly reports for the followings.
o Shop Drawings (SHD)
o Detail Design Drawings (DTD)
o Work Method Statement (WMS)
o Inspection Test Report (ITP)
o Material Approval Request Form (MAF)
o Request for Information (RFI)
o As-Built Drawings (ABD)
Responsible for Hard copy filing. Maintain company files (SHD, AS-BULT, DTD, RFI, WMS, and MAF soft and hard copy in an organized accessible manner.
Document issuance and receipt from and to sub-contractors; Issue transmittal to subcontractors whenever required.
Ensures that documents are distributed to all stakeholders in a timely fashion so they may be reviewed or executed.
Follow up with Team Members on pending list and generate report weekly basis.
Supervise and direct document control team members in carrying out job functions in line with Company Quality Procedure within stipulated timeframe.
Receive, register, input, process, monitor and expedite Technical Documentation from sub-contractor through the use of Nexus Electronic Database Management System in accordance with procedures and guidelines of Consortium.
Uploading & downloading on Nexus all Construction and Engineering related documents and Coordination with Sub-contractor all project related issues.
Handling Work Method Statement ( WMS), Material Approval Request (MAF), and Shop Drawings (SHD)
Responsible for incoming & outgoing technical documents and correspondence. Control and complete electronic attributes, control of document quality (layout, legibility, format) Page 3 of 4
Professional Experience –.
Position: Document Controller & Administration Assistant. Capital Plaza Tower
MNA Group
Al Sharq, Ahmed Al-Jaber Street
Date Employed: July 2011 to June 2015
• Execute all the Administrative and Secretarial jobs related to the company’s daily operations and as required by the management and reporting Company CEO,
• Overall responsibility for controlling, maintaining, monitoring and day to day supervision of Technical Documentation and Administrative Documentation.
• Issuing and controlling Transmittals and all Technical Documents to Client and Contractor. Sending and Receiving documents by e-mail.
• Supervise day-to-day operations of Document Retention Group & Provides information to internal and external auditors as requested for audit purposes; generate special reports as required.
• Prepare correspondence and faxes to client. Prepare file and do filing in very easily access and retrieval manner.
• Maintained and coordinated the use of computerized database to ensure accurate entries of daily records management transactions and results.
• Responsible for monitoring the receipt, control and distribution of all incoming / outgoing documents.
• Ensured systematic filing systems of all records and provide maximum security to records functions by adhering strictly to the established policies and guidelines.
• Prepare memos, circular and notices for employees and customers of the Company.
• Maintain various administrative filing system used by the Company.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work.
• Release the documents of the customers and proper registration of the records.
• Ensured systematic filing systems of all records and provide maximum security to records functions by adhering strictly to the established policies and guidelines.
• Manage and maintain executives' schedules. Prepare invoices, reports, memos, letters and other documents, using word processing and spreadsheet.
• Read and analyze incoming memos, submissions, and reports in order to determine their significance and plan their distribution.
• Open, sort, and distribute incoming correspondence, including faxes and email.
• File and retrieve corporate documents, records, and reports.
• Greet visitors and determine whether they should be given access to specific individuals. Page 4 of 4
Personal Data
Nationality Indian
Religion Islam
Sex Male
Marital Status Married
Driving License India
Passport Number P9830814
Place of issue Cochin
Date of expiry 20.April.2027
Visa Status Business Visa - Work
Date of ID expiry 28. April.2020
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