Executive Assistant Administrative

ALEXANDRA NERVEGNA

** ******** ***** ● Orangeburg, NY 10962 ● 845-***-**** ● *********.********@*****.***

Career Summary

Self-motivated, dedicated and decisive with strong interpersonal and communication skills. Detail oriented with excellent organizational skills. Demonstrates solid work ethics, possesses the attitude and ability to adapt to a consistently changing environment while working vigorously to meet and exceed deadlines.

Experience

PEPSICO, White Plains, NY

September 2014 – present

Sr. Coordinator, North America Total Rewards (June’19 – present)

Tracks HR expenditures related to budget and provides reporting as requested by management

Assists with the coordination of office events and special meetings

Periodically involved in special projects as requested by upper management

Coordinates projects or phases of complex projects that support department or functional initiatives; ensures that expected results are achieved within the specified timeframe and on budget

Coordinates administrative tasks and projects such as tracking budgets, invoice coding, tracking travel expenses, generating reports and identifying variances, updating databases, etc.

Proactively identifies and implements processes to improve workflow, organization and communication

Bonus Verifications within the Performance Rewards Tool for PBNA (Pepsi Beverages North America) & Corporate

Manage, organize and maintain invoice processing for department

Resolve questions and problems by coordinating with Total Rewards team. Answer and triage total rewards inquiries to ensure quick, equitable, and courteous resolution.

Assist in the creation and distribution of communications as directed

Develops PowerPoint presentations

Assists in the administration and implementation of compensation and benefit policies and practices

PepsiCo Chairman’s Awards Global/Corporate Sector Coordinator

Excel Bootcamp; General Assembly NYC (November 2019)

Senior Coordinator, CytoSport Integration Team (November ’18 – June ‘19)

Provides support for SVP/GM CytoSport and Integration Team including travel arrangements, expense reports, calendar management, meeting and conference call scheduling / preparation

Shows strong attention to detail and ability to communicate effectively

Focused on building and maintaining effective working relationships

Schedules and plans meetings including conference space, hotel rooms, and all other logistics

Liaison between GM, Integration Team, CytoSport team in California and Marketing team in Chicago

Senior Coordinator to SVP of Global HR Operations and Shared Services (September ’14 – November ’18)

·Instrumental in helping SVP elevate perception of team across all stakeholders

·Expert in managing complex personalities on all levels

·Main gatekeeper (expert in communicating/managing relationships with gatekeepers)

·Managed SVP’s complex office (global team of 150): calendar, domestic & international travel arrangements, gatekeeper of all information, etc.

·Event coordination, on all levels, for international team meetings

·Back up facilitator for Project Management Lead on Employee Central project – Project Team Lead Meetings, All Hands On Meeting, etc.

·Member of Valor, PepsiCo Pet Owners and Proud PepsiCo Ambassador, participates in PepsiCo Gives Back

WYNDHAM WORLDWIDE, Parsippany, NJ

April 2012 - July 2014

Executive Assistant to CFO (February ’13 – July ‘14)

·Gatekeeper and primary office manager for CFO

·Handled direct inquiries, presentations and BOD decks. Proactively assemble materials for meetings and appointments. Prepare annual departmental budget for approval. Manage monthly accruals and forecasts. Proficient in Microsoft Outlook, Word, Excel, Power Point, etc.

·Reviewed and audit direct reports’ expenses for accuracy and compliance with company policy. Attended weekly staff meeting, prepared agendas and meeting minutes. Facilitated follow-up of action items, acted as point of contact for internal and external customers.

Executive Assistant to SVP of Financial Planning & Analysis (April ’12 – February ’13)

·Performed a variety of administrative duties requiring confidentiality, initiative and sound judgment for the Senior Vice President of Financial Planning & Analysis.

·Administrative duties included heavy phone coverage, extensive travel & expense, detailed calendar maintenance, created/maintained financial spreadsheets in Excel, created/updated projects in Power Point, etc.

MACY’S LOGISTICS & OPERATIONS, Secaucus, NJ

July 2011- March 2012

Executive Assistant to VP of Security

·Performed a variety of administrative duties daily including travel and expense, invoice processing, client correspondence, scheduling appointments, create/maintain spreadsheets, etc..

INSURANCE SERVICES OFFICE, Jersey City, NJ

July 2009 – June 2011

Executive Assistant to President – CargoNet

·Performed a variety of administrative duties daily including travel and expense, invoice processing, client correspondence, scheduling appointments, create/maintain spreadsheets, etc..

JPMORGAN SECURITIES INC., NY, NY

August 2004 – January 2009

Executive Assistant to Head of Investment Banking (July 2008 – January 2009)

·Partnered with first assistant to ensure day to day schedule ran seamlessly. Administrative duties included heavy phone coverage, extensive travel & expense (international & domestic), detailed calendar maintenance, maintained 4600 contacts, etc.

·Communicated and delivered highly confidential information to senior management and investment bank’s top clients. Proficient in Microsoft Word, Excel, Power Point, Access, Explorer, etc.

·Created/maintained organizational charts in Power Point, maintained sector finance reports in excel for business managers, proof read projects in Power Point for business managers, maintained various reports, charts, projects in Microsoft Suite for head of investment banking, etc. *Member of the AASC-Administrative Assistant Steering Committee- Events sub-committee (2007-2009)

Executive Assistant – Natural Resources Sector (March 2007 – July 2008)

·Performed a variety of administrative duties requiring confidentiality, initiative and sound judgment for an Executive Director, group Business Manager/CFO, Vice President, two Associates and one Analyst.

·Prepared materials for meetings, composed routine correspondence, managed calendars, dealt with internal and external clients, organized/maintained confidential files.

·Coordinated extensive travel arrangements and submitted expenses. Assisted Business Manager/CFO with various administrative tasks such as invoice processing, event coordination, org charts, compliance lists, training of new employees, etc. Assisted peers with overflow, special projects, and day-to-day tasks.

Sub Prime Retail Production Assistant (August 2004 – March 2007)

·Administrative Assistant/Production Assistant to Branch Manager as well as twelve Account Executives.

Education

Springfield College, Springfield, MA

1999 - 2001

References

Available upon request

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