Executive Assistant to CMO

Rupali Lamba

Nestle Waters North America Stamford, CT

Executive Assistant to CHRO May 2019 – Present

Heavy calendar mgmt. for CHRO and back-up EA for Leadership Team

Develop and maintain the Annual HR calendar, coordinate activities and timelines

Prepare domestic & International travel, maintain itineraries and process expense reports

Scheduling and coordinating corporate events(offsites/in-house) – Executive Leadership / Org. Development

Manage HR budget, vendors, IT, on-boarding – HR office mgmt.

Managing HR projects assigned by the CHRO and Leadership team – Project Manager

Attending Leadership meetings and capturing action items and minutes with follow-up communications

Prepare visual presentation materials for executive (C-Suite) meetings – Board Meetings / Town Halls

Manage HR Files – Confidential and Sensitive Information

AXA XL Stamford/Hartford, CT

Executive Assistant Jun.2017 – May 2019

Provided support to C-Suite HR, handled telephone communications, calendar management, e-mail maintenance “gatekeeper”, arranged travel itineraries (domestic and International)

Moderated internal and external meetings; took details notes and followed up with a summary

Proactively supported the creation and management all agendas for team meetings; organizing department team meetings /offsites/external forums and events – Event Planning

Proposed processes and efficiencies for Leadership team. Trained and informed other team members on new programs, procedures or systems applications and act as mentor to junior administrative support staff as appropriate. – Managed and mentored staff of Administrative Assistants

Budget coordinator for business units, tracked and processed all expenses, analyzed and reported out on a monthly/quarterly/yearly basis analysis – Financial Acumen

The point person for “data integrity" as it relates to hiring and talent movement

Korn Ferry International, Inc. New York, NY Executive Assistant / Project Manager Jan.2012 – June 2017

Supported clients by building engagement timeline, project plan, assisting with scheduling and working to resolve client inquires - Project Management

Served as a central point of contact to internal staff and clients

Managed and train supporting staff for management consulting practice

Tracked billing, invoicing, & expenses for program/executives – Business & Financial Acumen

Executive assistant to a C-suite executive & 2 Sr. Partners

NKA International Long Island, NY

Executive Assistant/Office Manager Jan.2011 – Jan. 2012

Executive assistant to CEO

Extensive spreadsheet creation using Excel to generate sales, metrics reports

Market research/Client mgmt.

Built track records and forecasting reports

Prepared presentations and supported Marketing and Sales efforts

SEBA International – Global Executive Search New York, NY

Executive Assistant to Sr. Partner & Co-Founder Sep. 2007 – Dec. 2010

Coordinated extensive domestic and international travel arrangements

Supported deadline-driven projects by identifying goals and priorities

Managed rebranding project with external vendor

Managed and attended domestic and international trade shows

New York City Office of the Mayor New York, NY

Office/HR Coordinator Jan. 2004 – Aug. 2007

Coordinated events as a member of six-person event planning team

Designed and formatted layout for web pages, independently performed the HTML re-coding for the internal web portal page

On-boarding Mayor Bloomberg Administration and staff

EDUCATION

Pace University GPA: 3.5 New York, NY

Dual BBA - International Marketing and Finance

Technical Skills: Microsoft Office, Photoshop, Adobe Illustrator, SharePoint, Salesforce (CRM), Bloomberg software, Concur Travel & Expense, QuickBooks, and Recruiting Database

C: 917-***-**** **********@*****.***

Contact this candidate