Executive Assistant Office
Resume:
Colleen H. Kelly
St. John’s, NL A1A 1J7
adblop@r.postjobfree.com
OBJECTIVE:
To obtain an administrative position that fully challenges and completely utilizes my comprehensive skill set and vast experience.
SUMMARY OF QUALIFICATIONS
- 25 years’ senior leadership support/administrative experience at the executive level
- Strong BOD meeting preparation experience including - agendas, resolutions, minutes, distribution, etc.
- Strong document management skills; both electronic and hard copy
- Strong project budgeting and tracking skills
- Strong firm based and utilization-based fee projections skills
- Strong database initiation and maintenance skills
- Strong oral/written communication skills
- Strong accounting skills
- Immense attention to detail
- Exceptional ability to work independently, or as a team player, within a fast-paced environment while meeting all required deadlines
- Excellent computer skills
- Immense work ethic and ability to multi-task
- Strong analytical skill and spreadsheet analysis
- Extensive experience liaising with external support and resources WORK HISTORY:
EXECUTIVE ASSISTANT
03/2017 – 09/2019 Creative Maple St. John’s, NL
Senior level daily support reporting directly to the CEO
• Project management
• Analytical spreadsheet preparation
• Budget tracking
• HR support
• Payroll preparation
• Client project tracking and invoice preparation
• Accounting support
• A/R collections and reporting
• A/P payments and reporting
• Track billable expenses
• General office support
• Reception duties as required
• Correspondence/Contract draft preparation
• Records initiation and maintenance
• Staff meeting preparation including agendas, minutes and distribution; Chair as required Colleen H. Kelly
137 Logy Bay Road
St. John’s, NL A1A 1J7
adblop@r.postjobfree.com
WORK HISTORY cont’d:
ADMINISTRATIVE ASSISTANT
10/2009 – 11/2016 Kavanagh Associates St. John’s, NL a division of R.V. Anderson Limited
Consulting Engineers & Project Managers
Senior level daily support to the VP Regional Operations, Regional Manager, Senior Project Director, and Senior Project Managers including:
• Accounting support
• Analytical spreadsheet analysis preparation
• Track billable project expenses
• Client invoice distribution
• Collection of outstanding accounts
• General Office support
• Reception duties
• Correspondence drafting/preparation
• Record initiation and maintenance
• Staff meeting preparation including agendas, minutes and distribution EXECUTIVE ASSISTANT
12/2007 – 08/2008 Eastern Sheet Metal Works Limited St. John’s, NL
• Report to Owner/Operator
• Manage
o WIP billings
o Daily work schedule mechanics
o Accounts payables/receivables
o Collection of outstanding accounts receivable
o Payroll
o Conduct safety meetings and submit documentation to WHSCC OFFICE ASSISTANT
04/2007 – 11/2007 Newfound Disposal Systems Limited St. John’s, NL
• Report to General Manager
• Manage
o Schedule/pricing/invoicing temporary placement containers o Daily route closures
o Asbestos abatement tracking and reporting
o Required driver training
o Hazardous materials disposals
o Dispatch as required
Colleen H. Kelly
137 Logy Bay Road
St. John’s, NL A1A 1J7
adblop@r.postjobfree.com
WORK HISTORY cont’d:
EXECUTIVE ASSISTANT to the CEO
10/1992 – 05/2004 Daley Brothers Limited St. John’s, NL
• Senior level support reporting directly to the CEO
• Sit as BOD Secretary Treasurer
• Manage
o All travel arrangements for Executive Staff
o Meeting preparation consisting of agendas including attachments and resolutions o Maintain accurate files and records
o Review/summarize legal/banking documents
o Spreadsheet analysis for various company financial business o Negotiation/preparation of collective agreements in both Newfoundland and Quebec o Preparation of employee contracts
o Negotiation of share purchase agreements and participate in the execution of the due diligence process
o Work independently to meet all job requirements within an extremely fast-paced environment
o Maintain a strict level of confidentiality concerning all company business and employee matters
EDUCATION:
1987 College of the North Atlantic St. John, NL
Computer Programming and Accounting
1984 HOLY HEART of MARY HIGH SCHOOL St. John’s, NL Grade XII High School Diploma
Honours
2008 PROACTIVE SOLUTIONS St. John’s, NL
OH&S Committees and WH&S Representatives
Committee Representative Training - Certificate #: 131585 REFERENCES UPON REQUEST
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