Executive Assistant Administrative
Resume:
Skills
Proven ability to handle and prioritize multiple tasks professionally and in a confidential, C-Suite level environment. Excellent interpersonal and communication skills. Works well under pressure.
Proficiencies
Proficient in the use of Microsoft Office Suite; Outlook, Word, Excel, PowerPoint and Lotus Notes. Familiarity with Visio, Microsoft Publisher, Adobe Acrobat and Concur.
Experience
March 2019 – Present Raytheon Dulles, Virginia
Executive Assistant, Intelligence, Information and Services
International Global Business Development
Oversees and manages the day-to-day internal operations of the office providing administrative support for the International Business Development team, working with senior levels of management, employees, outside parties, including national and international customers and partners.
Provide support to department directors and staff as needed.
Expense report management and submission for Global Business Development team members promptly following travel.
Manages, schedules and maintains calendar of appointments, meetings and functions, coordinating related arrangements. Establishes agendas, ensuring authorized personnel are aware of changes. Develops and maintains a file of minutes for select weekly and ad hoc meetings.
Maintains supplies for the department, ordering and stocking as needed.
September 2014 – December 2018 Northrop Grumman Corporation Falls Church, Virginia
Executive Senior Associate
Chief Global Business Development Officer
Oversees and manages the day-to-day internal operations of the office providing executive-level administrative support for the CGBDO and his team, working with all levels of management, employees, outside parties, including national and international customers and partners.
Manages hectic global travel schedule for C-Suite Executive from travel arrangements, to creation of trip book, working with Country Executives to confirm appointments with in-country government personnel.
Expense report management and submission for Chief Global Business Development Officer (CGBDO) promptly following travel.
Provides support to department directors and staff as needed.
Manages, schedules and maintains calendar of highly confidential appointments, meetings and functions, coordinating related arrangements. Establishes agendas, ensuring authorized personnel are aware of changes.
Screens incoming calls and visitors, researching more complex inquiries responding, forwarding or escalating as appropriate.
June 2012 – September 2014 Computer Sciences Corporation Falls Church, Virginia
Executive Senior Associate
Executive Vice President & Chief Human Resources Officer
Prepared highly confidential and critical materials and correspondence related to executive and staff compensation and benefits, ensuring security and confidentiality maintained.
Managed, scheduled and maintained calendar of highly confidential appointments, meetings and functions, coordinating related arrangements. Established agendas, ensuring authorized personnel were aware of changes.
Provided support to department directors and staff as needed.
Coordinated travel; overseas and domestic, submitting expense reports promptly following travel.
Screened incoming calls and visitors, researching more complex inquiries; responded or escalated as appropriate.
Prepared decks and materials for Compensation Committee meetings.
Provided guidance and leadership to less experienced personnel.
Oversaw the destruction and disposal of confidential information in adherence to federal, legal and company guidelines.
October 2010 – June 2012 Computer Sciences Corporation Falls Church, Virginia
Executive Senior Associate, Vice President
Global Compensation and Benefits
Prepared highly confidential and critical materials and correspondence related to executive and staff compensation and benefits, maintaining confidentiality and security at all times
Managed schedules and maintained calendar of highly confidential appointments, meetings and functions, coordinating related arrangements. Established agendas, ensuring authorized personnel are aware of changes.
Provided support to department directors and staff as needed.
Coordinated travel; overseas and domestic, submitting expense reports promptly following travel.
Screened incoming calls and visitors, researching more complex inquiries responding or escalating as appropriate.
Prepared decks and materials for Board Compensation Committee meetings.
Provided guidance and leadership to less experienced personnel.
Oversaw the destruction and disposal of confidential information in adherence to federal, legal and company guidelines.
October 2008 – October 2010 Computer Sciences Corporation Falls Church, Virginia
Executive Senior Associate, Vice President,
Supply Chain Management
Supported the smooth and confidential operation of the office of the Vice President of Supply Chain Management.
Managed calendars and meeting coordination for the Vice President providing back up administrative support for Supply Chain Management team members.
Coordinated travel; overseas and domestic, submitting expense reports promptly following travel.
Prepared reports, manuals, agendas and correspondence.
Answered, screened and triaged incoming calls.
Coordinated administration of vendor/client meetings including presentation development.
March 2008 – October 2008 Computer Sciences Corporation Falls Church, Virginia
Executive Senior Assistant, Supply Chain Management
Supported the operation of the office of the Director of Supply Chain Management.
Managed calendars and meeting coordination for three Directors and provided administrative support for SCM team members.
Coordinated travel and submitted expense reports as assigned.
Prepared reports, manuals, agendas and correspondence.
Answered and screened incoming calls.
Responsible for Contract Resource Management; maintaining all original global and corporate agreement files, tracking pending contracts through execution, and was primary custodian of contract files related to CSC’s global/enterprise suppliers.
Coordinated administration of vendor/client meetings including presentation development.
Served as a resource and back up to the Supply Chain Management Executive Senior Assistant as necessary.
July 2005 – March 2008 WellPoint, Inc. Alexandria, Virginia
Manager, Administrative Services (Formerly Lumenos, Inc.)
Supported the smooth and confidential operation of the office of seven senior executives (three Vice Presidents, four Directors).
Managed calendars and travel coordination.
Developed and submitted expense reports.
Developed and maintained weekly, monthly and ad hoc client report requests.
Managed an Administrative Assistant.
Coordinated meetings, prepared and distributed agendas, minutes and peripherals.
Coordinated administration of client meetings including presentation development.
Served as a resource to other Executive Staff as needed.
REFERENCES AVAILABLE UPON REQUEST
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