Office Assistant Manager

Bio-data : Renji Jacob Page * of *

Curriculum-Vitae

CONTACTS QUALIFICATION WORK HISTORY

Renji Jacob

P O Box 86984

Riyadh 11632,

Kingdom of Saudi Arabia

Mob: +96-544******

e-mail

*************@*****.***

Diploma in Office

Computer Application

Pre-Degree from Kerala

University, Kerala.

Valid Saudi & Indian

Driving Licenses

Computer

MS Office, Adobe, JDE,

Photoshop

Bemco International for

Industries (BII), Riyadh

Document Controller

Arabian Bemco Contracting Co

Ltd, Qurayyah

Document Controller

Cad point Engineering

Solutions, India

Office Assistant

Total Working Experience – 10 Years

Total Bemco Experience – 8 Years

in Saudi – 8 Years

at India – 2 Years

Objective: Seeking a position with an organization where I could leverage my project coordination and office management skills. Strength: IInnddeeppeenndd

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Work profile : Worked with MNC companies. Interacted with top-level managements. Composing various reports and presentations. Co-ordination with various departments. Controlling the Document movements. Submission of final documents, Manuals and Turnover packages. Implementation of databases like punch points Turn Over Defects etc. Preparation of PTW, SRCC, CCC as per procedures.

MS Excel, MS Word, PowerPoint, Outlook, Adobe programs. Work History:

Feb 2010 to 2011 Dec

Cad point Engineering Solutions, India

Office Assistant.

.

Typing various letters faxes, entering and updating all the data, attending telephone calls, sending and receiving fax messages, filing and all other secretarial works.

Bio-data : Renji Jacob Page 2 of 4

Jan 2012 to April 2015

Arabian Bemco Contracting Co. Ltd., Saudi Arabia

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Duties Handled:

Overall coordination of Documentation Department for submission of drawings / documents to Vendors, Sub- contractor as well as Consultant and Client.

Controlling incoming/outgoing correspondences &

drawings/documents.

Preparing & Handing over of Final Manuals, Commissioning Test Reports, As-Built Drawings and Erection Completion Packages.

Managing the database and making sure document

movements are recorded properly.

Preparing & recording of Safety Release Clearance Certificates (SRCC)

Preparation of Permit to Work (PTW) as per DEWA

Procedures and keeping updated status.

Preparation & Implementation of the Turnover Systems and Packages.

Co-ordination of Punch list and Turn Over Defects (TOD).

Maintaining a good library of Operation & Maintenance Manuals for various systems and vendors.

Numbering the drawings. Filing/Retrieving of the drawings / documents.

Preparation of Purchase request for Commissioning department and keeping track of them.

Preparation of 5 Year & 2 Year Spare Parts List for the Project.

Gathering information from engineers and preparing Daily & Weekly Commissioning Schedule and submitting it to the Client / Consultants.

Overall Coordination of the Project with various departments like, Engineering, Construction, Commissioning etc. Bio-data : Renji Jacob Page 3 of 4

April 2015 till Date

Bemco International for Industries (BII), Riyadh, Saudi Arabia Document Controller

Bemco International for Industries (BII) is subsidiary company of Arabian Bemco Contracting Company. BII is fabricating pipe spools, skids, exhaust system etc. It’s an ASME approved and ISO 9001:2008 certified company. BII’s major clients are Saudi Electricity Company (SEC), GE Engery, Alstom, Bemco etc.

Duties Handling:

Part of the Successful ASME Certification & ISO Certification Team.

Reporting to Executive Manager & QA/QC Manager

Preparing Job Description & Employment Requisition as per Bemco policy.

Monitoring enquiry logs and reporting to Executive Manager.

Updating of Pipe Weld Log Book with test reports like fit-up, weld, NDE results.

Generating QC report as per client requirement.

Correspondence preparation and its distribution.

Updating Master List with the movements of documents and revisions.

Preparation of PWHT Reports for Final Turn Over Package and compilation of packages (for ASME).

Overall coordination of Documentation Department for distribution of drawings to production shop and other departments, as well as client. Filing and retrieving of documents/drawings

JD Edwards & Material Procurement System

Preparing Stock Number from JDE Edwards System Oracle.

Preparing (OR) from JDE Edwards System Oracle.

Preparing Bid Tabulation Form (BTF/OQ) from JDE Edwards System Oracle.

Preparing Purchase Order (P.O. /OG) from JDE Edwards System Oracle.

Approval Update to (OR, OQ, OG, O6) from JDE Edwards System Oracle

Preparing Cheque Issuance to be submitted to the Accounting Department.

Bio-data : Renji Jacob Page 4 of 4

Securing Signatures for Shop Material Request Form (SMRF).

Securing Approvals for Bid Tabulation Form (BTF/OQ).

Securing Signatures for Purchase Orders (PO/OG).

Sending approved Purchase Order (PO/OG) to Store for delivery.

Filling Purchase Order (PO/OG), Shop Material Request Form

(SMRF/OR), and Bid Tabulation Form (BTF/OQ).

Update Purchase Order Record List.

Updating Cheque Status for Purchase Order (PO).

Preparing Letter of Award (L.O.A.)

Securing Signatures for Letter of Award (L.O.A.).

Assist Managers for needed Documents

PERSONAL

Born : 25th Sept 1988, India

Marital Status : Married

Permanent

Address

: Arayanparambil House,

P.O Nedumpuram,

Pathanamthitta District,

Kerala – India Pin-689110

Tel: +91-949*******

Languages : Malayalam – Native language

English

Hindi

Tamil

Computer : MS Office, MS Visio, Power Point, Adobe Acrobat 8.0 Professional. JD Edwards.

Renji Jacob

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