Document Control Project

TAHIR MALIK

www.linkedin.com/in/tahir-a-malik-***677152/

(966-**-******* ***************@*****.***

DOCUMENT MANAGEMENT SPECIALIST

I am a management professional with 17+ years of exceptional track record in document and information management, customer relations, possessing allied proficiency in quality assurance. Seeking a challenging and rewarding position to make tangible contributions in achieving long term objectives of a dynamic and growth oriented organization. As evident from my CV, my exposure as Document Control Specialist at Saudi Arabian Parsons Limited gives me a definite edge over my peers. This has enabled me to contribute in highly tangible monetary terms to the bottom lines of my current employers. What needs to be highlighted is that, my highly analytical and strong conceptualization skills and ability to translate strategies effectively to an implementable plan. Gifted with the vision, determination and skills needed for high-level revenue-building strategies and tactics. CORE COMPETENCE

DC Processes Records Management EDMS

Document Access Control Document Control Audits Working Strict Deadlines data management Archiving Records Storage

Collaboration Problem solving Acting with speed

agility and pragmatism Document Handover Close Out Document Management Identification Primavera Contracts Management (PCM) PROFESSIONAL EXPERAINCE

Parsons Corporation - Riyadh Saudi Arabia May 2019 – Present Document Control Specialist

Parson is PMCM for mega infrastructure program King Abdullah Financial District (KAFD), Riyadh the new economic and cultural capital of ME. The project consists of 59 towers in an area of 1.6 million square meters. It will provide more than 3 million square meters of space for various uses, 62,000 parking spaces and accommodation for 12,000 residents including Skywalk, Attractors, Mono rail, Wadi, Mosque, Plaza, Five Star hotels, Sub-terranean Road and Financial Plaza.

Core competency in Document system analysis and business Process mapping on all functions.

Excellent reporting and presentation skills to inform Management on project status.

Oversee the Construction and Engineering documentation deliverables In-Kingdom

Responsible for Major Contracts, total of 27 Design, Supervision and Construction Contractor on KAFD.

Ensure suitability as well as accuracy of Master Document Registers (MDRs) and Document Distribution Matrix (DDM) requirements are implemented.

Excellent communication skills in English language both written and spoken.

Download and Issue contractor’s submissions via Program EDMS ProjectWise.

Quality check of submitted documents and their compliance to Procedures.

Conducted regular validations & checks according to client specification.

Responsible for the receipt & processing of all incoming letters, transmittals including RFI, Method Statements, Inspection Request, Inspection and Test Plan, Project Management Plans, Baseline Schedules, Commercial and Contractual communication from Contractors and forwarding to respective SAPL Construction Team.

Detailed knowledge of corporate document numbering procedure and application of same during new document number assignment to project engineering documents.

Ensure accurate maintenance of master duplication and transmittal status logs at all times.

Report to and assist the Document Control Lead with the set up & managing of day to day activity of document control in accordance with approved procedures.

Follow up internal external deadlines. Manage Engineering, Contractors’, Suppliers, Commercial, Quality, Construction and Administrative documentations.

NKY Architects and Engineers – Jizan Saudi Arabia Jan 2015 – to Apr 2019 Document Control Specialist

NKY Architects & Engineers, a Turkish Origin Company who provides services of Consultancy, Project Management and Construction Supervision for Multi Billion dollars Projects in KSA.

Core competency in Document system analysis and business Process mapping on all functions.

Responsible for managing construction related documentation processing in accordance with the filed project procedure.

Resolve conflicts between departments regarding control of the quality and assure the proper flow of information through eliminating unnecessary activity, changing present forms, and adding new forms and work flow necessary for the activities.

Closely worked with Project Manager and Client through-out the Project.

Establish and maintain a proven quality document control system. Set up an electronic data management system to suit the Project requirements.

Responsible to prepare various department document workflows, handling all project related documents incoming and outgoing to clients and subcontractors.

Update documents from the previous revisions to the latest revision from our files as well in database program according to the company procedures.

To maintain, update and control systematic personnel files and records in order to provide reliable references for monitoring personnel movements, prepare and maintain Document Status Report on weekly / monthly basis.

Number and scan project documents into EDMS, closely with project engineering in support of the project activities.

Ensure the issued copies being used by the recipient personal is the current revision and to collect any superseded documents and replace it with the latest issues.

Recording, Transmittal generation of technical documents.

Utilizes the standard Electronic Document Management Systems (EDMS), to register, control distribute, and transmit design documentation received from Project Administration.

Set up site office Document Control and maintain document filing and storage requirements.

Maintain weekly report data of document logs and approvals.

Update all transmittals containing documents requiring approval to be updated as and when the approval is received.

To receive and log of all incoming letters / transmittals, controlled/uncontrolled documents.

Represent document control focal point for documentation deliverables.

Input all Controlled documents, drawings & specification into the Computer system and ensure that all superseded documents are retrieved and archive properly. Etimaad Qatar LLC – Doha Qatar Sep 2012 to Dec 2014 Document Controller

Manage and maintain project specific Master Document Register of engineering documents (design and construction), correspondence and vendor documents.

Supervise and control receipt, transmission, registration and maintenance of detailed record of all project documents from concept through construction stage.

Run status reports of design submissions, outstanding actions, track correspondence and their responses using electronic document management system.

Generate transmittals and dispatch documents.

Record document flow between project participants.

Project Team members are provided with adequate training and support to enable them to successfully use the procedure and systems in use by the Program.

Proactively conduct “spot audits” and “over-the-shoulder-reviews” of Project Teams to facilitate their understanding of and enhance their compliance to Document Controls procedures. Managing a group of Document Control Technicians.

Provide Quality Assurance / Quality Control (QA/QC) audits of the hardcopy Document Control files and the Prolog electronic Document Control files. Assists with policy discussions, including e-mail recording and retention, video recording and retention, etc.

Supervise maintenance of project filing system assuring Technical project documents, internal and external correspondence are securely filed and easily retrieved. Provide tips and guidance to assistant document controller across the projects and others/additional tasks may be delegated to meet organization’s objectives. Al – Jaber Contracting & Trading Groups - UAE Jul 2009 to Aug 2012 Document Controller

Classified and accurately registered all incoming and outgoing correspondence, contract documents and records, engineering documents and drawings, Requests for Information (R.F.I), material submittals.

Maintained Master Document Registers for monitoring of shop drawing transmittals, material submittals, RFI.

Issued drawings and documents for Client’s / Consultant’s review and approval. Examined documents and drawings to verify completeness and accuracy.

Incorporated changes to computerized or manual records, released documents, and notified affected departments.

Evaluated document control process and suggested modifications for effective document management to suit Client/Consultant requirements.

Handles all office works and Correspondences.

Assuring the filing and archiving of the As Built drawings (soft & hard Copies) of many projects.

Maintain the documents and drawings in the Document Control office under safe custody without any damage or deterioration with easy traceability.

Maintain the files and control logs as required by the projects. File and archive key documents issued by the Projects during the tendering phase (Invitation to Tender, RFP, RFQ, Circulars) Distribute and update controlled documents to various parties.

Provide assistance to project members regarding use of Documents Management System, EDMS

To ensure that large volumes of documents are processed and ultimately archived in an efficient fully traceable manner.

Managing the incoming and outgoing documents (Drawings, Specifications, Reports, MOM, and Correspondences

…etc.) for several projects. Managing and follow up of the Finance Documents (Insurance Policy, Performance bond and invoices, etc.) with various parties (Quantity Surveyors, and Finance Department). Haif Engineering & Construction – Riyadh Saudi Arabia Aug 2008 to Jun 2009 Document Controller

Maintain project’s document control system, includes document registering, document filing systems (Electronic & Hard copy), transmittals, archiving of data, etc.

Assess document and records management needs in coordination with Project Director, Project Managers and Senior Design Managers in order to devise and recommend long term measures and ensure compliance to procedures.

Identify documents to be archived as per retention policy and dispatch to document retention center.

Maintain schedule of design deliverables.

Ascertain pre-established procedures, document numbering conventions and document control processes are satisfactorily met throughout duration of project by all project participants.

Track correspondence and their responses and outstanding actions.

Unload of documents from Database and constitution of documents with their transmittals to put back them to the subcontractors and to construction department.

Managing vendor documents, coordinate with suppliers and keeping supplier’s data base updated.

Responsible for distribution and updating of Controlled documentation to various parties (Client, Partners & Subcontractors).

To ensure the project documentation is up to date and current. Input, update and extract project data via the electronic Document Management System to meet claim deadlines.

Ensure that all documents produced and received are controlled and distributed in a secure, organized and timely manner.

Descon Engineering Qatar LLC – Doha Qatar Jan 2005 to July 2008 Document Controller

Maintaining detailed registers of all the technical documents, procedures, manuals and correspondences, receipt, and revision status.

Maintaining company confidentiality for incoming and outgoing correspondences, telephone and fax messages and any other written or verbal communications.

Maintain and update all tracking matrix / database Establish, update and maintain project electronic filing system

(Documentum), QDMS.

Receipt, registration, distribution, filing and archiving of incoming documentation from Contractors, and suppliers.

Examines documents, such as drawings, change orders, and specifications to verify completeness and accuracy of data.

Responsible for distribution and updating of Controlled documentation to various parties.

Provide the latest documentation list to Project Manager & Project Team.

To ensure the project documentation is up to date and current. Maintain and update project action tracking system

Track correspondence and their responses and outstanding actions.

Handles all office works and Correspondences.

Techno Engineering & Petroleum – Karachi Pakistan Mar 2002 to Dec 2004 Document Controller

Maintain project site documentation, including technical data, engineering drawing, technical specifications Develop and maintain document management system.

Ensuring timely transfer of electronic files to/from clients. Control and register all incoming / outgoing correspondence.

Provide proper document numbering for all documents produced by Technical Services.

Corresponds with the required personnel (Division, Consultants and Contractors) for receipt of outstanding documents and follow up and prepares document status reports periodically.

Sustain controlled copies of latest revision of work instructions and procedures used by PMR and Site Supervisors.

Prepare daily, weekly, and monthly reports. Scan, store and distribute letters.

Control of numbering and revision of documents.

Prepares and maintains the Master Document Register & Correspondence Register (MDR & CR).

Refine list document per class and locate existing documents in Engineering library or servers.

Maintenance of AFC and As-built Photostat book. File backup. Preparation of Master book COMPUTER SKILLS

Aconex / SharePoint & Primavera Contracts Management. MS Office Suite Package (Office, Excel, Outlook, Power Point) Well versed with computer programs to assist in office support services. Experience in handling of web- based Management systems EDUCATION

Bachelor’s in science (BSc) UNIVERSITY OF SINDH, Hyderabad, PAKISTAN Diploma in Information Technology (IT) SBTE, Karachi Pakistan Diploma in Electronics Engineering (DAE) SBTE, Karachi Pakistan PERSONAL DETAILS

Date of Birth July 22nd

1982

Nationality Pakistani

Driving License Qatar, Saudi Arabia & Pakistan

Transferable Visa Saudi Arabia

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