Administrative Assistant Office
Resume:
Patricia R. Beyra
**** ** *** *** *** Miami, FL .33126 **********@*******.*** 305-***-****
SUMMARY
A motivated, experienced detailed oriented Administrative Assistant, Customer Service and Sales Representative that
possess high level of attention to detail and accuracy. Excellence in written and verbal communication emphasizing a
persuasive communication with discretion and strong organizational skills, team player able to exceed deadlines.
SKILLS
Microsoft suite, outlook, SharePoint, Microsoft Office Opera System, data entry.
EXPERIENCE
Administrative Assistant
John Deere
2015-08- 2019-10
oMentoring and job shadowing activities at RDC – Regional Distribution Center- Miami.
oProvides office services by implementing administrative systems, procedures and policies, and monitoring administrative projects. Use of Microsoft Excel, Word, PowerPoint, Outlook, Internet and Intranet Functions.
oMaintains supplies inventory by checking stock to determine inventory level; anticipates needed supplies; places and expedites orders for supplies; verifies receipt of supplies.
oMaintains brochures inventory and display for the Construction & Forestry division.
oArranges meetings, coordinates training rooms usage, plan corporate events, sett-up the audiovisual equipment-server and photocopiers, schedule appointments, keeps the office calendar, answers telephones, greets visitors and phone callers making sure their reach the appropriate contact. Writes, translates, formats and edits business correspondence, memos and letters for internal and external communication. Creates and maintains sensitive and confidential office documents.
oProcess and distributes incoming and outgoing mail, packages, courier shipments and inter-office messages.
oBack-up for the office coordinator.
oShare Point administration, electronic filing and use of Passage Point Badge System, photocopiers, printers, servers, and telephones.
oAs a Notary Public notarize dealership certification letters and general documents for the office.
oDealer’s bulletin translations (English-Spanish/ Spanish English). Active member of the Appreciation Team.
oCreates and process expense report as well as travel arrangement on behalf of the Vice- President, International Finance- JDF and the Director, Wholesale Credit- Latin America.
Administrative Assistant ((International Services/ Hospitality & Business Relations
Baptist Health International (Temporary Assignment)
Express Employment Professionals
2014-11 – 2015-07
oScheduled Meetings.
oUsed of Microsoft Excel, PowerPoint, Word and Outlook programs.
oMade travel arrangements and maintained departmental/leadership calendar.
oCreated expenses and travel reimbursement reports
oManaged confidential data.
oAnswered and screened telephone calls.
Administrative Assistant/Receptionist
The Morlin Group (Commercial Real Estate Corporate Office)
oOrganized and maintained work in process. Kept current information up to date for documents on master deal drives,
oused of Microsoft office programs (Word, Excel, PowerPoint and Outlook).
oPrepared leases, amendments for renewals, new transactions, annual lease increases and three-day notice letters.
oShowed units when necessary.
oManaged reception area, distributed mail, telephones and use of Word, Excel, PowerPoint and Outlook program
Accounts Payables/Receptionist
Aero Technologies LLC
2013-04- 2014-02
oProcessed payments, expenditures and prepared and monitored the payroll system.
oProvided financial, administrative and clerical services, including verification of the invoices and requisitions for services.
oManaged confidential data.
oData entry for payment.
oReceived and directed telephone messages.
Receptionist/Administrative Assistant
World Fuel Services/ Oracle/ BAC Florida Bank/ Black & Decker (Temporary Assignments)
Randstad Staffing Agency
2012-10- 2013-04
oResponsible Greeted visitors internally and externally to maintain professional image.
oManaged conference room reservations and organized all aspects of meetings.
oUsed of Microsoft Word, Excel, PowerPoint and Outlook programs.
ofor overall front office activities including reception area and mail.
Office Administrator/Receptionist
Terra Realty Inc.
2008-06- 2011-10
oAssisted internal and walk- in customers to determine their needs.
oResponsible for general office reception/administrator duties and assistance in the management of properties, used of Excel, Word, PowerPoint and Outlook Programs.
oHelped staff with administrative and word-processing support.
oMaintained a high professional and ethical profile in accordance with industry and company standards.
Sales & Catering Administrative Assistant
Holiday Inn Miami International Airport
2008-03 -2008-12
oProvided support to the catering and sales manager.
oResponded to client calls and special requests to obtain final details, dates, hotel and meeting room requirements.
oFollowed-up with clients maintaining accurate and updated information.
oDeveloped new catering sales opportunities.
Executive Assistant
Vastell USA Corporation
2006-10- 2008-03
oSupported president’s efforts to reach his goals by assisting with operations.
oManaged president’s calendar and assisted with special projects and budgets.
oUsed of Microsoft Office (Excel, Word, PowerPoint and Outlook).
oBooked meetings and prepared travel itineraries.
oDeveloped new business on the president’s behalf.
EDUCATION-LICENSES-TRAINING
B.A. Hospitality Management, Autónoma del Caribe University, Colombia
Real Estate Sales License, Miramar, Fl
Sales, Marketing and Customer Service Trainings
Export Control Training (completed)
Florida Notary Training Certification (Completed)
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