Administrative Assistant Executive
Resume:
YOLANDA CARTER
https://www.linkedin.com/in/yolanda-carter
Chicago, IL
**********@*****.***
EXECUTIVE ADMINISTRATIVE ASSISTANT
Executive Administrative Assistant with a proven track record of successful experience. Provided office and technical support to multiple levels of management. Team player who can handle large workloads, work well under pressure, and take on new responsibilities.
SKILLS
Microsoft Word, Excel, Powerpoint, Outlook, Concur, Salesforce, Smartship, DIMS, Captix, GIC, C-IT, Sharepoint, Ariba, iManage, ICRD
PROFESSIONAL EXPERIENCE
JP Morgan Chase, Chicago, IL 7/2016-9/2019
Executive Administrative Assistant-Commercial Card and Compliance
Supported Executive Vice President, Commercial Card Team of eight lawyers and Compliance.
Coordinated the Contract Management process for Commercial Card. Included but not limited to obtaining signatures, processing executed contracts (amendments, estoppels and termination letters. Upload documents into bank mandated repositories.
Led all onboarding and off boarding or new hires and terminations, which includes requesting equipment setup, system access and facilitate technology requests.
Scheduled departmental meetings and telepresence meetings via Virtual EMS.
Maintained all travel and expense reports for 8 executives via CWT and Concur.
Organized and ordered all food catering for departmental events.
Sent all overnight packages via SmartShip.
Requested badge access via SmartAccess, etc.
Aramark at Matteson School District 159, Matteson, IL 2/2016-6/2016
Executive Assistant-Buildings and Grounds (Contract)
Assisted and reported to Director of Buildings and Grounds and Custodial Managers.
Calendar management for Matteson School District 159 and District Office.
Scheduled meetings, travel arrangements, itineraries and expense reports via Concur.
Processed all building usage applications for approval, proof of insurance and create invoices for payments.
Assisted with Board Meetings; ordering food and update MJR Report using PowerPoint.
Created work orders and assign to appropriate maintenance staff via ISIS Pro.
Created purchase requisitions via iVisions.
Relieved Front Desk Receptionist daily.
Mars, Inc, Chicago, IL 7/2015-12/2015
Executive Coordinator to VP and Corporate Development (Contract)
Daily calendar management and scheduling of meetings, telepresence, video conference calls and teleconference calls for Corporate Development Department and VP of Op Model Project.
Coordinated all domestic and international travel arrangements via Gant Travel Management.
Maintained all travel expenses using Concur.
Submitted all ReQlogic request for payment of invoices and created all purchase requisitions.
ESPNNews, Chicago, IL 6/2015-7/2015
Executive Assistant (Contract)
Assisted SVP and Directors with calendar management.
Coordinated all travel arrangements and complete expense reports.
Completed invoicing and payment of all office bills; keep kitchen stocked and maintain inventory.
SPOC for building/security requests, communications, manage conference rooms/video requests, maintenance request, managing customer database for Affiliate Sales West.
BMO Harris Bank, Chicago, IL 1/2015-2/2015
Administrative Specialist I-P&C NA Delivery
Provided Administrative support to VP, Project Managers and Project Coordinators.
Completed onboarding and offboarding of all new hires and contractors.
Submitted expenses/invoicing in EZ Pay.
Ordered office supplies using BMO Buying Online.
Updated employees /contractors information in SharePoint.
ARAMARK @Chicago Public Schools, Chicago, IL 3/2014-9/2014
Executive Assistant – VP Operations and Food Services Department (Contract)
Complex calendar management for Vice President of Operations.
Maintained travel expenses for VP using Concur.
Coordinated meetings, conference calls, WebEx, including offsite venues.
Maintained daily school meal counts for all CPS schools using Mosaic.
Maintained SharePoint documents; Visio org charts and created new forms using Google Docs.
U.S. Cellular®, Chicago, IL 9/2013-12/2013
Dept. Coordinator/Administrative Assistant to Vice President (Contractor)
Planned and coordinate meetings, including offsite venues.
Maintained office supplies/equipment.
On-boarded and off-boarded new/transfer associates and consultants.
Extended access for building keycards and network use.
Coordinated department social events/recognitions.
BMO Harris Bank, Chicago, IL 1/2013–8/2013
Administrative Assistant/Data Entry Clerk (Contract)
Scheduled meetings, conference calls, coordinate calendars, accommodations and meeting materials.Scanned all new accounts information into NetX360 using HP Scanjet Enterprise 7500.
Verified all scanned documents in NetX30.
Created and updated Excel spreadsheets daily for all archived files.
Revised new account information using Envestnet database.
Maintained all archived files and files needed to be sent to Iron Mountain.
Updated IP information for all new and deactivated accounts.
Hennepin County Government Center, Minneapolis, MN 1/2012–11/2012
County Attorney’s Office Administrative Assistant/Principal Office Specialist – Worker’s Comp Division
Entered all workers’ compensation claims and maintain files. Interact in person and over telephone with a broad range of requests for information, etc. Fee Schedule all hospital and medical bills for processing of payment.
Entered all FRI (First Report of Injury) claims into File Handler from HCMC, HCSO, JDC, ADC, etc.
Handled multiple complex and simultaneous task by setting priorities to meet deadlines.
Ameriprise Financial Services, Minneapolis, MN 7/2011–1/2012
Sr. Administrative Assistant – Columbia Management Integration Project (Contract)
Provided support to Director of Technology and Columbia Integration Project Team.
Scheduled meetings and/or conferences, coordinate calendars, accommodations and meeting materials.
SPOC for all Technology onboarding/offboarding for new employees and contractors.
Completed all badge requests for new employees and contractors.
Handled sensitive and confidential information with discretion.
Prepared presentations, reports and spreadsheets.
ADDITIONAL RELEVANT EXPERIENCE
IBM, Minneapolis, MN
Administrative Assistant – Global Technology Delivery Services (Contract)
Scheduled meetings and/or conferences internal/external; coordinate calendars.
ADP Total Source (Contractor via PYS Staffing Services), Chicago, IL
Administrative Assistant – HR Department
Maintained daily calendars for District Managers and Implementation Specialists.
JP Morgan Chase, Chicago, IL
Administrative Assistant – Corporate Security Department (Contract)
Supported 4-5 high level executives with daily calendar management and travel arrangements.
Community Action of Minneapolis, Minneapolis, MN
Program Assistant II – Weatherization Department
Maintained all clients files/Import all files into EHeat and NEAT systems using Excel.
EDUCATION
DePaul University, Chicago, IL
Courses toward Bachelor of Arts, Marketing Communications
Taylor Business Institute, Chicago, IL
Word Processing Certificate
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