Project Document Control

Plan Design Enable

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Name: Napoleon G. Ramos-II Year: Sept. 15, 1979

Present Position: Document Controller

Nationality: Filipino

Profession: Senior Document Controller

Qualifications: • Bachelor of Science in Electronic Communication Engineering, (ECE) Central Colleges of the

Philippines, 2003

Profile

With over Fourteen (14) years of Professional working experience that includes Local and International Practice, 11 years of it was served in GCC Region wherein I employed as a Secretary / Admin / DC in General Contracting Company and Consultant company. The other years of working experience was continuously served in different field of work like Admin most especially in the Field of Teaching. Selected Experience

Unitech Contracting & Engineering Services W.L.L. (July 2017 – Present) Qatar Senior Document Controller

Project GTC518/2012-Reconstruction & Upgrading of Old Salwa RPS Client Kharamaa

Duties and Responsibilities:

• Manage and maintain all controlled documents and update and control procedures and forms

• Take charge of all document identification, classification and filing

• Create document filing and organizing systems that are both effective and efficient

• Ensure revised documents are accessible. Make available, notify and distribute documents to relevant recipients

Atkins (July 2014 – June 30, 2017) Qatar

Document Controller

Project DW013 Road Project GEC Doha West (Contract 2) Client Ashghal

Duties and Responsibilities:

• Control all aspects of project documentation on multiple simultaneous projects, utilizing various control methods/systems.

• Ensure proper document control support is given to each project.

• Ensure all documentation provided is as per Client quality formatting requirements. Formatting may include correcting templates, fonts and style, pagination and numbering and other activities that may be required to achieve a client’s documentation requirements.

• Create Document Control and correspondence folders for individual projects. Plan Design Enable

2

Atkins ((July 2014 – June 30, 2017) Qatar

Document Controller

Project Doha Metro Gold Line Underground Project

Client Qatar Rail

Duties and Responsibilities:

• Monitor and issue Drawings and Submittals, Support and coordinate to discipline with administration and control.

• Update and chase delegated tasks to ensure progress to deadline, keep project schedule.

• Proper document controlling to ensure completeness of files, records and transmittal by checking keeping in a way of easy retrieval of documents. Atkins (July 2014 – June 30, 2017) Qatar

Document Controller

Project Doha Metro Red Line South Underground

Client Qatar Rail

Duties and Responsibilities:

• July 2 – March 20, 2015: Developed and maintain the register logs of all Station, monitor and Issue Design Verification Record (DVR) and Design Review Sheet (DRS).

• Support and coordinates with discipline with administration and control. Reviewed and analysed released engineering change data and coordinated changes with engineering, materials, and support.

• Keeps all project documents stored safely.

• Keep all project information confidential to authorized persons who have a “need to know”. Burns & McDonnell Consultant (May 2012 to June 2014) Qatar Head Document Controller

Project Museireb Heart of Doha

Client Museireb Heart of Doha (Doha Land)

Duties and Responsibilities:

• Developed very well for Document Control, which used to handle revision status, receiving, issuing and file keeping drawings and Documents. Ensure All document been received & distribute on discipline engineer.

• Responsible for all document Incoming & outgoing and preparing a weekly & monthly summary report.

Plan Design Enable

3

KEO International Consultant (Jan 2009 – April 2012) Qatar Document Controller

Project Education City

Client Qatar Petroleum

Duties and Responsibilities:

• Complies and maintain control records and related files to release drawings and Engineering documents to manufacturing and other operating department, maintains related files and prepare a request for reproduction of documents.

• Prepare reports, cost estimates and memorandums, reviews and analyzing tender documents especially the total cost discrepancies

• Preparing and handling import and export documents, general correspondence, organizing, filing paper works and documents, administrative works.

• Developed very well for document control, which used to handle revision status, receiving, issuing and file keeping drawings and Documents.

• Implementing a system based on Control Number on issuing Drawings / Documents which made Tracing Personnel and concern Documents easily.

Boom Construction Company (April 2008 – Dec 2008) Qatar Document Controller

Project Road and Infrastructure

Client Government Road Project

Duties and Responsibilities:

• Ensure that all invoices, delivery receipts and gate pass have been transacted to data system to maintain the inventory accuracy versus records

• Arrange all documents, delivery notes, return items, dispatch material and delivery in other site.

• Preparing items for inspection to be inspected by Kahramaa, ensure system and programs are sufficient to meets inventory needs

• Provide detailed analysis of on hand inventory and maintain stock level and provide essential support to the operational requirement of the company in cost effective manner.

• Ensure system programs are sufficient to meet companies’ inventory needs. Plan Design Enable

4

TFCN ASIA the look Company (October 2007 – April 2008) Qatar Document Controller / Admin

Project Asian and West Asian Games

Client Asian Games Doha Qatar

Duties and Responsibilities:

• Provide sufficient programs: staging for all logistic personnel, Ensure that all issuance made by the warehouse section has proper documents and acknowledged by the requestor and user.

• Maintain and provide a reliable and efficient warehouse: accuracy, safe working milieu, team leader and atmosphere of pro-active to company goal and vision.

• Receiving, checking/ inspecting all incoming shiftiest -invoice-condition of goods.

• Ensure proper identification of received goods and their storage location. Constantly reviews and analysis material inventory policies and makes recommendations from changes.

• Monitors issuance of equipment and goods to the field.

• Prepare material quantity data report.

MITSUBA Philippines Corporation (June 23 – March 2007) Dasmariñas, Cavite Philippines Quality Assurance / Document Controller

Project Mitsuba Philippines

Client Customer Claim

Duties and Responsibilities:

• Assist the Incoming Inspection (supervision of QA Engineers & Quality Inspectors), Coordinate with suppliers and customers concerning quality issues. Responsible for the Part Approval Process (PPAP) & compliance to customer specific requirements,

• Prepare and analyze monthly summary of Supplier’s Quality Performance. Responsible in reporting to the management the Supplier’s Quality Performance during the monthly Quality Meeting. Coordinate with all concerned suppliers in preparation & submission of 5P Report in case of quality problem.

• Conduct Process Verification to local suppliers to verify if all the actions formulated were implemented & to check its effectiveness. Conduct Supplier’s Meeting (every 3 mos.) and Supplier’s Quality Audit Visit (twice a year) to all local suppliers to verify their compliance to standards.

• Prepare minutes of meeting in Supplier’s Meeting and Supplier’s Quality Audit Visit. Handle Supplier’s Development among all major suppliers for their continuous improvement, Manage Customer’s Complaint & Quality Audit to local suppliers, Responsible in the disposition & appropriate actions when customer complaint is encountered.

• Prepares monthly & yearly summary of Reject Reports & Customer Claims, Checking of monthly Debit Memo issued by customers

• Process owner of Incoming Inspection, & Supplier’s Development every audit. Plan Design Enable

5

Employment History

2017 – Present Unitech Contracting & Engineering Services W.L.L 2014 - 2017 Atkins, Qatar

2012 - 2014 Burns & McDonnell Consultant Company, Qatar 2009 - 2012 KEO International Consultant, Qatar

2008 - 2009 Boom Construction Company

2007 - 2008 TFCN ASIA the Look Company, Doha Qatar 2003 - 2007 MITSUBA Philippines Corporation

Personal Details

Email Address: ***************@*****.***

Phone Number: +974 7012–7336 / +974-****-****

Skype ID: Napoleon Ramos

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