Document controller / Site Secretary

Praseetha Rajesh

Dubai, UAE,

Mobile: +971*********

E-mail: *********.******@*****.***

Attention: HR Manager,

Dear Sir / Madam:

I have completed my MA in History. I have five year work experience in Dubai as a document controller cum site secretary.

I am confident that I would be a perfect fit for this position as my experience and abilities precisely match your requirements. Without wishing to sound boastful, I feel that I come to you with a background that is unique and distinctive from other applicants. I possess a strong desire to build a career within your company and to learn more. I have Four Year Experience in AE Arma Elektropanc, Dubai as Document controller/Site Secretary.

My computer skills are MS Office such as MS Word & MS Excel I am good in using Internet and Email operations, preparing letters and transmittals, recording, checking and tracking all incoming and outgoing project documents. As a document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of: electronic data management systems, supplier document controls, electronic filing systems etc.

Therefore I would welcome the chance of an interview, where we would be able to discuss in greater detail the value and strength I can bring to your already successful company.

Sincerely,

Praseetha Rajesh

EXPERIENCE

ARMA ELECTROPANC, DUBAI, UAE

October 2015 to October 2019

Position: Document Controller/Site Secretary.

Project-River Park (Dubai Park & Resort) & Al Maktoum Hospital Re development Phase 2.

Document Controller

Organize updates and controls technical documentation records and data.

Assists in preparing a “mock up” for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly) and/or job data books (pulls drawings and documents, develops index, cover sheet, dividers, etc., ensures timely reproduction and assembly

Preparing and safekeeping of original documents including letters, RFI, Transmittals, Shop Drawings, Material/Method Statement/Technical Submittal, NCR, Site Instruction, Work Notification/Modification, IPC, Variation, Daily Report, Material/inspection Reports.

Assist in the preparation of the minutes of meetings with the project managers and directors.

Archiving / Scanning / Printing - Renaming, recording and filing incoming hard or electronic copies of drawings (Internal and External)

Responsible for Control / Track/ Issue of complete project documentation such as incoming and outgoing correspondence, site instructions, change orders, NCR, RFI, Letters, staff daily report. Submittals and other forms of pertinent documents from the client and subcontractors (including Atkins internal documents)

Recording, checking and tracking all incoming and outgoing project documents

Maintaining all tracking records and ensuring that they are initialed when a file is taken from the filing room

Site Secretary

To ensure smooth flow of daily activities at the construction site, provide proper assistance to the Client's representative and Project Managers, Project Engineer & Site Engineer

Monitoring and tackling all issues related to laborers, site staff that includes arranging for transportation, grievances, transfer of staff from one site to another.

Provide administrative and executive support

Sand and Receiving mail from HO.

Gives assistance to HR for all admin related work (Employees leave updates, Resumptions, document collection etc.)

Infra care Contracting LLC

from October 2014 to September 2015

secretary

Provide administrative and executive support

Meeting and greeting clients and visitors to the office

Prepare departmental correspondence, documents, reports, presentations

File and maintain reports

Key in, check over, proofread and finalize letters, reports, statements, invoices, forms.

Process inward and outgoing mail

Screen, handle and redirect calls

Answer phones, greet and help customers with queries and resolve basic concerns.

Received and routed mail, directs items to other staff as appropriate.

Maintain and arrange reports from manual or electronic files, inventories, mailing lists and databases.

Photocopy and gather documents for allocation, mailing and filing.

EDUCATION

M.A (History) from University of Calicut

Bachelor of Education (B.Ed.) in Social science from

University of Calicut

B.A (History) from university of Calicut

Certificate in Office Automation (MS Office)

PERSONAL DETAILS

Date of Birth : 29th November 1980

Sex : Female

Marital Status : Married

Passport Number : J 1891451

Expiry Date : 01-07-2020

Nationality : Indian

Visa Status : Husband Visa

Expiry date : 16th August 2020

Languages known : English, Hindi, Malayalam

Praseetha Rajesh

Position Title

Objective

A document controller with a proven ability to establish and maintain an effective filing and archiving system for paper documents and electronic documents and files in accordance with company and archiving procedures. Possessing extensive knowledge of: electronic data management systems, supplier document controls, electronic filing systems etc.

Easy going by nature and able to get along with both work colleagues and senior managers.

Skills & Abilities

Experience with document control packages.

Excellent interpersonal skills and a professional telephone manner.

Utilizing a range of office software, including email, spreadsheets and databases.

Proven decision making skills.

Able to react quickly and effectively when dealing with challenging situations.

Assisting departments with queries on documentation requirements & submissions

Contact this candidate