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Administrative Assistant

Location:
Catoosa, OK
Salary:
18.00
Posted:
January 16, 2020

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Resume:

Jamie N. Ferguson *** West Matthew Catoosa, OK ***15 918-***-**** adbbqe@r.postjobfree.com

Professional Summary:

Confer with supervisory personnel, owners, contractors, to discuss and resolve matters such as work procedures, complaints, or problems.

Coordinate project activities to meet deadlines.

Submit, progress reports, or cost tracking reports

Document management software — Adobe Systems Adobe Acrobat

Project software —Microsoft SharePoint, EPDM Software, Microsoft Office.

Accounts Payable & Receivable to Document records. South Ware & SAP Software used.

Quick Book Contractor Edition.

Great time management skills.

WORK EXPERIENCE:

Shipping Coordinator / Procurement

John Zink Hamworthy Combustion. Rowland Group (Contract) Phyllis Tisdale. November 2017 to November 2018.

Coordinate product availability and shipment time for all projects international and US shipments. Update data base information for production and receiving departments. Expedite items as needed for quick turn projects. Programs used Visibility data base. Purchasing support with discrepancies, price verify, Open Buyers PO Reports. Track merchandise for 3 Buyers and update Visibility for latest shipping detail or delays on many projects. Update Aftermarket information for traceability of all projects within John Zink work scope. SAP software for updating Acknowledgements and price verify with vendors.

Accounts Receivable/ Collections

Republic Services/Allied Waste. Kelly Services (Contract) Joy Putnam Staffing Manager with Kelly Services Tulsa, OK May 2017 to August 2017.

Collections for 3 regions Commercial & Residential and Landfill Account Holders. Process Payment and balance out Landfill facility daily activity.

Process Credits and Payments into Truxs Database and notify various branch staff of payments or Service Interrupts for all account holders.

Document Control / Data Records Specialist

ISTI Inc. Accent Staffing (Contract) Danielle Staffing Manager with Accent Staffing. Catoosa, OK - April 2017 to May 2017.

Streamline all records

Document Control Submittals

Data Books for Quality Assurance & Customer Data Packages.

Accounts Payable & Receivable

Rimer Plumbing & Excavation LLC Catoosa, OK - August 2016 to April 2017.

Accounts Payable & Receivable

Streamline all records, locates for jobs,

file permits

scheduling

Price verify for materials for jobs.

Records Specialist

National Oilwell Varco - Rowland Group. (Contract) Sarah Causey Staffing Manager with The Rowland Group. Claremore, OK - October 2015 to November 2015

Prepare Quality Department for ISO Audit Nov.30 2015

Scanned and coded all records to electronic format and verified all paper copies ready for Audit purpose.

Indexed all 2009 to 2013 Quality Records for Archive purpose. Archived all other previous records per year.

Document Control Specialist / Purchasing Assistant.

Right Staff Temp / Aether DBS - (Contract) Elise Cunningham Staffing Manager with Right Staff. October 2014 to January 2015

Aether DBS - Catoosa, OK - Hired Direct Jan. 19 2015 - June 30 2015

Document Control Books, Engineering Prints for Production. QA, and Purchasing & Receiving Books.

Facilitates between customers Document Control Departments to ensure print and changes are up to date for production.

Notifications to all Engineering of updated pending and approved submittals. Submitted all redline drawings from Production to Engineering Department.

Track MTR's for all jobs in production and help build data books. Price Verifications on P.O. for the Purchasing Manager as well as updated pricing in South ware for accounting. Order all office supplies. Track all shop gauges for Calibrations. Streamlined all record keeping.

Electronic file keeping per project. Compiled all drawing of complete build unit into bill of materials to excel for use of estimating materials. This

was the first build then it aided in ability to track shop labor, total cost for build that could be presented to customer approved sales. Adobe products, Microsoft Office products, South Ware. Streamlined documents into database, tracked redline changes to drawings, updated shop prints, data books.

Track MTR Certifications

Jamie N. Ferguson 415 West Matthew Catoosa, OK 74015 918-***-**** adbbqe@r.postjobfree.com

Procurement Assistant

American Airlines -Kelly Services (Contract) Joy Putnam Staffing Manger with Kelly Services Tulsa, OK - September 2014 to October 2014

Aviation Engine Procurement through American Airlines. Prepare Folders for each engine procurement for cycle time and service engine parts on various retired 737's. Various research for Engineering Department to complete research for cycle time on engine. Compare Past records and determine what parts where replacement and what was usable in needed rebuild of engine.

Flammability Coordinator

BIZJET International - Tulsa, OK - July 2013 to September 2014

Read and understood the customer specification for each aircraft and coordinate any discrepancies between engineering, specification, and design with design and BIZJET in-house specification author. Assembled and tracked all material samples from design to BIZJET in-house departments, and program management. Coordinated and tracked material procurement with program management, purchasing, and design for

flammability test requirements. Tracked all burn coupons for status and location for all aircraft. Scheduled and coordinates between departments. Performed training on procedures, process specification and inner department quality checks. Facilitated quality suggestions for shop improvements with department crew chiefs and supervisors. Complied with all company policies and procedures and safety requirements. Performed other duties as assigned by flammability engineering supervisor.

Administrative Assistant

BIZJET International - Right Staff (Contract) Pam Williamson Staffing Manager with Right Staff Tulsa, OK - January 2012 to July 2013

Handled multi-tasking in a fast-paced environment.

Worked with diverse groups as electrical engineering, quality assurance, aircraft document control and certification. Reviewed electrical blueprints

Created, revised, and converted to PDF and transitioned for approvals electrical wire list. Created and maintained filing system for all past and future first article Inspections of all aircraft by analphabetic, numeric or symbolic data from source documents. Purged and disposed of first article inspections per retention schedule. Ensured all aircraft document records were maintained in accordance with company standards. Itemized, indexed and stored all

aircraft document records accordingly. Reviewed data list for accuracy, changes and notify appropriate departments. Maintained and loaded certifications in Biz Jet's enterprise product data management system. Streamline all Quality Records first article plane specific for archive purpose.

Administrative for Certification Engineers meeting and notes. Update all department meeting notes, Electrical, Stress, Structural, Mechanical, for tracking projects.

Data Entry Specialist

Iron Mountain Records Management - (Contract) Stacey Sprague Staffing Manager with Rowland Group Tulsa, OK - August 2010 to November 2010

Maintained database by entering new and updated data. Reviewed, confirmed accuracy and processed documents by using company standard procedures. Data entry of archived work orders into company system for record control. Assisted in maintaining an effective and efficient records management system. Maintained confidential information of pipeline and oil well records for research team. Performed other job-related duties as requested from management. Reviewed, confirmed accuracy and processed documents by using company standard procedures.

Data entry of archived work orders into company system for record control. Assisted in maintaining an effective and efficient records management system. Maintained confidential information of pipeline and oil well records for research team. Performed other job-related duties as requested from management.

Customer Service Associate

Arvest Bank - Tulsa, OK - March 2010 to June 2010 & November 2005 to September 2008

Received and paid out money for personal and commercial account holders. Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as Examined checks for endorsements and to verify other information such as dates, bank names,

identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.

Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as Examined checks for endorsements and to verify other information such as dates, bank names, identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.

CSA1

Bank One - Tulsa, OK - February 2000 to February 2005

Received and paid out money for personal and commercial account holders. Kept records of money and negotiable instruments involved in a financial institution's various transactions as well as examined checks for endorsements and to verify other information such as dates, bank names,

identification of the persons receiving payments and the legality of the documents. Entered customer's transactions into computer and issue computerized generated receipts. Balanced currency, coin, and checks in cash drawers at ends of shifts, audit negotiable & Monetary Logs.

Balance ATM machine, Restock ATM machines.

EDUCATION

Diploma in General Studies

Grove High School - Grove, OK

SKILLS

Accounts payable receivable (12 years Corporate Banking) Bondable & reliable. Microsoft Office, Adobe products, Heavy Data entry, South Ware, EPDM software, Document Control (4 years), Ten-key: 8,972 keystrokes / hour, Alpha-numeric: 7,592 keystrokes / hour, Word Processing 41

wpm (20+ years), Vista, Windows 7, Microsoft Suite, HUD Smart System, Easy Teller, Citrix Platform for Department of Labor O’ NET Codes. (3 years)

Quick Book Contractor Edition. (1year) Procurement for Aftermarket & Purchasing. (1year)



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