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Executive Assistant Manager

Location:
Colorado Springs, CO
Salary:
47000
Posted:
January 15, 2020

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Resume:

BACKGROUND

Proven Exec Asst/Admin Asst/Office Mgr Helping Companies Translate Their Business Goals to Reality

Efficient and gifted Administrative Professional with exceptional multi-tasking skills, executive assistance, working knowledge of office machines, proven ability to organize and maintain files, bookkeeping skills and the ability to prioritize while working within tight deadlines. I bring over fifteen years as an Executive-Administrative Professional offering up a wide spectrum of transferable skills applicable to human resources and business administration functions.

Work Experience

Executive Assistant / Office Manager

CONNECT FOR HEALTH COLORADO – 08/13 TO CURRENT

Executive Assistant to 4 Managers and 1 Director

Calendar control (Management and 3 conference rooms)

Colorado Springs Service Center Timesheet Delegate (between 120 – 300 employees – average of 35 submittals and/or timecard checks per week)

oFrom inception to current: monitored 115 CGI personnel for attendance compliance

Budget tracking – budget adherence with no overages

All aspects of badging for a secure facility – 1893 badges with varying access capabilities, over the course of my tenure

Managing Facility Maintenance

Vendor Management

Office Supply Custodian

Facility Key Control Custodian, control over 1000 keys (computer locks, cubicles, facility)

Keeper of Facility Security Codes

Inventory control

Approving facility A/P

Writing of Standard Operating Procedures

Setting up and maintenance of hard and soft copy files

Coordinating the collection and dispatch of goods

Creating and implementing employee events – onsite and offsite

Travel reservations via Concur and other websites

Scheduling and Tracking of CBMS Personnel

Create/Maintain Emergency-Weather Contact Listing

Create and Maintain Organizational Chart for Service Center

Kudos collection and dissemination (700 kudos per year; 4887+ total)

Quality Assurance collection and dissemination (3178 disseminations; 76 Quality Compliance Reviews)

Researching and forwarding information

Recognition Committee Member

Newsletter Committee Member

Account Manager / Executive Assistant

ALLIED BARTON/C&D SECURITY – 11/10 – 06/13

Compliance data input

Updates of personnel and pay information into WinTeam software

Coded A/P invoices

Organized (created and maintained electronic and standard physical files) for Executive Vice President

Research, compiling and submittal of responses against RFP’s (Request for Proposals) for business development

Reconciled expense reports and Purchase-Cards

Selected and tracked employees for ‘random drug testing’ on contract deliverables, thus ensuring compliance

oCreated new format for proposals

oCreated spreadsheets to simplify projecting costs on overhead personnel and projecting out contractual costs

Updated/adjusted General Services Administration (GSA) negotiated prices

Prepared or assisted in preparation of presentation materials

Instrumental in the business licensing application and completion for over two dozen states or municipalities

oCreated spreadsheet to track the state by state licensing and business licensing;

Assisted Regional Manager with HR files, Security Clearance files, HR functions.

Office Manager

B&L PLUMBING, INC. – 07/10 – 11/10

AP/AR

Quickbooks

Scheduler

Human Resources Point Of Contact

Gathered preliminary Payroll and forwarded on to company Bookkeeper

Reconcile President’s Credit Card and Vendor Credit Card receipts

Updated Monthly Budget

Office Manager / Executive Assistant / Finance Assistant / Tradeshow Coordinator POC

METAL ROOFING INNOVATIONS LTD; S-5! – 02/06 – 02/10

Travel agent for office staff

Posted, verified, balanced staff credit cards

Posted, verified, reconciled cash receipts

Trade Show point of contact

Proof read all S-5! Literature

Reported corporate financials monthly

AP/AR backup

Human Resources Point Of Contact

Wrote Office Standard Operating Procedures

Project Control Analyst (01/99-10/05) / Technical Administrative Support (09/98-01/99)

SCIENCE APPLICATION INTERNATIONAL CORPORATION – 09/98 – 10/05

Project Manager/Project Controller for multiple government delivery and task orders

Financial Analysis

Tracked and maintained contract financial data

Business Development and budget creation support

Determined profitability of tasks and human resources

Ensured compliance to government standards and regulations

EDUCATION, CERTIFICATIONS, AND SPECIALIZED TRAINING

Top Secret Clearance, in-active as of January 2015

National Training and SkillPath Seminars and Courses: Over 210 courses to include: How to Handle Difficult People, Event Planning Made Simple, Time Management & Organizational Skills, Business Writing and Grammar Skills, Business Writing Essentials, and Stress Management for Women

Personal Development Skills Learning Path, 24 hours, January 2017

HR Essentials Learning Path, 30 hours, September 2016

Office Manager Skills Learning Path, 29 hours, May 2016

Certificate of Completion, Administrative Support Skills Learning Path, 30 hours, April 2016

Certificate of Completion, Technology/Microsoft Office Skills, 23 hours, Feb 23, 2018

Certificate of Completion, How to Handle Difficult People

Certificate of Completion, Event Planning Made Simple

Notary Public with the State of Colorado, license expires July 10, 2021

SAIC Contracts Management Course, 16 hours

Shipley – Writing Winning Proposals

Authorized Government Requirement (AGR) Training

SAIC Sarbanes Oxley Act Compliance Courses

Dekker TRAKKER Applications Workshop and supporting Courses, 40 hours

U.S.A.F. Aircraft Armament Systems Specialist

U.S.A.F. Maintenance Data Collection System

U.S.A.F. Technical Compliance Technical Order

Non-Commissioned Officer Preparatory School

High School Diploma

SKILLS SUMMARY

SKILL

NUMBER OF YEARS

SKILL LEVEL*

Technical skills

Project Control

6

3

Estimating/Pricing

6

3

Technical Writing for Proposals

2 years, 6 months

3

Application knowledge

Microsoft Office 2000 and up

10+

2

Microsoft Excel

10+

2

Microsoft Word

10+

2

Microsoft Outlook

10+

3

Microsoft Visio

4

2

Microsoft Powerpoint

6

1.5

Microsoft Publisher

3

2

Adobe Acrobat

2 years, 6 months

2.5

Concur

6

2

SharePoint

5

1

IT disciplines

Windows (2000, 2001, XP, 2003, 2007, 2009, 2010, 2016)

20

3

Mac OSX

4

2

Personal Computer

20

3

Industry knowledge

Office Management

15+

3

Retail

5

4

Manufacturing

4

2

Education

2

2

Facility Management

7

2

Security Industry Services

2 years, 6 months

2

Other relevant skills

Active Listening

15+

3.5

Communication

15+

3.5

Customer Service

15+

4

Interpersonal Skills

15+

3.5

Executive Administrative Assistance

14+

4

Internet Proficient/Savvy

14

3.5

Time Management

10+

4

Travel Coordination/Logistics

10+

4

Accounts Payable/Accounts Receivable

10+

2.5

Client Relationship Management

10+

3

Human Resources

10+

2.5

Group Leadership

5

2

Policy Creation

6

3

Tradeshow (Attending) Coordination

4

4

Contract Negotiation

3

2

Process Improvement

3

2

Lead Management

4

3

Proposal Creation

2 years, 6 months

3.5

* 0 = none, 1 = competent, 2 = good, 3 = very good, 4 = expert

AWARDS AND RECOGNITION

Employee of the Year 2018, Connect for Health Colorado Service Center

Employee of the Month, April 2018, Connect for Health Colorado Service Center

Inaugural 2016 recipient for Connect for Health Colorado Service Center “Trail Blazer Award” presented for going above and beyond expectations and displaying exceptional work ethic.

In a 2 year time-span, one in team of two, responsible for contractual wins totaling over 189.5M

Awarded Certificate of Excellence for “Most Satisfied Customer Award” from USAF for Contracts ITS-99 and ITS-00

June, 1997, Received Commendation for “Above and Beyond” from Superintendent of Schools, Lebanon, IL.

U.S.A.F. Achievement Medal, received for Meritorious Service

U.S.A.F. Good Conduct Medal

SECURITY CLEARANCE –Top Secret, In-active as of January 2015



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