- - *
Subject: Application for the Executive Assistant / HR Assistant /Admin Assistant & Document Controller
Dear Sir/ Madam,
In reference to the advertisement, I wish to apply as a candidate for the of above said positions in your Organization. I am hardworking and highly committed to whatever I venture myself with. I would be very keen in proving my worth and would really appreciate if I be given a chance for an interview.
I have solid 13 years and 9 months experience in Construction & Projects in Dubai.
I have worked in a Dubai Silicon Oasis Authority as Officer-Document Controller in Engineering & Smart City Department, enclosed C.V which is highlighting my experience and knowledge for your perusal. Looking forward to hearing from you.
Encl : CV
- - 2
Mobile. No. 050-*******,Dubai, U.A.E
Looking for a permanent position where I can continue to grow, develop & display my professional skills. I am a fast learner, responsible, hard working and dependable worker. Purpose
Administrators are crucial to effective and efficient day-to-day operations of any company. They responsible for supporting their organization in a variety of ways including bookkeeping, communications, scheduling, data entry, secretarial services and much more. PROFILE
Self-Motivated with desire for continues learning. Controlling more than 60 projects of DSOA including AED 1.8 billion dirham’s project Dubai Digital Park.
Capable of working effectively for long hours and honor deadlines. Good Coordination with Site secretary and project managers.
Versatile & able to persist with task until objective is achieved.
Good communicative, Administrative & Organized.
Highly regarded customer and public relation skills.
Having very good command over English and can-do Self-Correspondence.
Conversant with most up-to-date computer applications.
Able to undertake dictations (speed writing).
COMPANY NAME DESIGNATION PERIOD TOTAL YEARS
Dubai Silicon Oasis
Jan 2010 to Jan
Secretary March 2006 to
3 years 9 Months
MBA in Business Administration & HR from ISMS Mumbai, India
B. Sc (Botany, Zoology & Chemistry) from Culcutta University, India
Diploma in Computer Application & Programming from Tata InfoTech Division
Professional Secretarial Skills from M/s. Spearhead Training Dubai, (U.A.E)
Administrative Support training from M/s. Smart Management Consultancy Dubai,
Conversational English Spoken Course from B.B.C Kolkata (India).
LinkedIn Learning –Certificate Of Completion_Sharepoint2016 Essential Training & Cybersecurity Awareness.
- - 3
EXTRA APPRECIATIONS FOR FOLLOWING COURSES FROM HIGHER MANAGEMENT FOR E- LEARNING by DSOA :
Administrative Professional: Putting your best foot forward by DSOA, Dubai (UAE)
Administrative Professionals: Interacting with other Habits by DSOA, Dubai (UAE)
Fundamental of Organizational Behavior for the Individual by DSOA, Dubai (UAE)
Establishing team goals and responsibilities by DSOA, Dubai (UAE)
Administrative Professionals: Common Administrative Support tasks by DSOA, Dubai
Managing from within: Self - empowerment by DSOA, Dubai (UAE)
Risk Management Planning by DSOA, Dubai (UAE)
Effective Team Communication by DSOA, Dubai (UAE)
Managing a Project by DSOA, Dubai (UAE)
Interpersonal communication: Communication Assertively by DSOA, Dubai (UAE)
Workplace conflict: Recognizing and responding to conflict by DSOA, Dubai (UAE)
Being Effective Team member by DSOA, Dubai (UAE)
Developing Excellent Time Management habits by DSOA, Dubai (UAE)
Problem Solving: Generative Alternatives DSOA, Dubai (UAE)
EFQM: European Foundation of Quality Management
Project Multiplier for Construction & Project in EFQM in 2010.
Multiplier for Construction & Project in EFQM in 2011. EMPLOYEE EXCELLANCE AWARD PROGRAM – ‘TAMAYOZI’- DSOA
Winner of Ideal Employee – 2011
Winner of Ideal Employee – 2012
Document management- EDMS
Project control – Construction documentation, Knowledge of PMP
ECM (Enterprise Content Management),Share Point, ERP,MSD –AX,CRM
Information Security Champion
First Aider Training
Fire Safety Training
Office Safety Awareness
E waste Certificate from Enviroserve
- - 4
JOB DESCRIPTION AS – Officer- Document Controller- Executive Assistant
Receives all incoming mail including letters, memorandums, reports and written comments from relevant Divisions/Departments, Contractors & Consultants Companies and distributes to concerned Engineers.
Establishing document control processes and procedure for the 5 year lifecycle of project.
Maintains all the Department’s documents, registration and filing system including all technical correspondence and reports. Types/organizes all Department Correspondence, Memos, Letters, Presentations, Tender Enquires, Contract Agreements, Performance bond & guarantee, Variation Order and Minuets of Meetings.
A maintaining record of all official correspondence employee’s personal files and records.
Performs a variety of clerical, technical and secretarial duties in support of the concerned Department’s activities. This includes entering/updating, retrieving and collecting data using computer-aided techniques. Filling, maintaining registers and records for all correspondence/documents, reports etc. Types all Department’s correspondence, reports, statistical data etc.
Sensitively handling confidential matters including disciplinary proceedings and privileged communication and records. Interaction & correspondence with associated institution and supporting firms.
Coordinating different departmental functions and managing associate staff members, arranging residential & non-residential training programme and Meeting.
Updating manuals, receiving office mail, sort, mark-up and distribute. Follow-up action on the mail distributed. Various types of data entries for providing output on as needed basis.
Monitoring the drivers & allocate them to carry the correspondence to distinguish offices
Keeping the Track of Stationery Items.
Monitoring the office equipment’s like Fax machine & Photocopy machine & Office Assets like Car & Camera.
Nationality : Indian Gender : Male
Date of Birth : 01.12.1972 Languages
: English, Hindi, Bengali
Visa Status : Employment Passport Number
Marital status : Married Religion : Hindu
Hobby : Cricket, Football
I affirm that all the above particulars included in this resume are true to my knowledge. Nagendra Singh