Executive Assistant Office
Resume:
PROFILE
ALTON K. CHISHOLM
***********@*****.***
Excellent computer and organization skills, strong writing and communication skills, ability to take initiative and develop new skills in a fast paced environment. Able to work independently as well as part of a team.
PROFESSIONAL EXPERIENCE:
KPMG, Office of the General Counsel (Contract) 3/2019 – 10/2019
Executive Assistant, OGC
Primary support to Chief Administrative Officer, assisted Associate General Counsel members and paralegals in the Legal Department
Prepared and distributed weekly OGC calendar
Responded to internal and external communications and rout as necessary
Prepared travel arrangements and itineraries and prepared related expense reports
Proofread documents and other related tasks
Back up support to other executive assistants when needed
Monitored and managed hoteling reservations for visiting office personnel
Facilitator of some special events
Other related duties as required and assigned
Spotify, USA (Contract) 10/2018 – 3/2019
Executive Assistant, LGA
Supported Associate General Counsel, 2 General Counsel and other members in the Legal Department
Organized, planned and prepared team meetings (very heavy calendar)
Participated in the organization and operational management of internal team projects
Proofread documents and other related tasks
Administration of expense reporting and booked travel (International and Domestic)
Managed and organized inboxes and files as needed
Facilitated some special events
Alter Wolff & Foley, New York, NY 10/2017 – 6/2018
Executive Assistant
Assisted Partners and attorney
Prepared statements of net worth
Drafted divorce papers, managed discovery, prepared exhibits and other materials for depositions and trials
Assembled all materials for record on appeal, proofread, formatted and cite checks legal documents
Handled high volume of calls, and emails, managed heavy calendar, scheduled meetings with lawyers and clients and various administrative functions
Expense reporting and booking of travel
CBRE - Goldman Sachs, New York (Contract) 5/2017 – 10/2017
Executive Assistant - Legal Department/IBD (Investment Banking Group)
Revised contracts and other legal documents, filed and kept track of draft contracts under negotiation, logged and tracked materials related to new and ongoing corporation and transactional matter, managed heavy calendar, scheduled travel and prepared expense reports, screened and monitored calls
Edited, formatted and managed contracts and other legal documents
Supported Junior and Senior Account Executives, coordinated complex internal/external meetings and conference calls, responded and followed up on all client requests
Handled high volume of calls, interacted with business leaders, handled highly sensitive, confidential and non- routine information
ALTON K. CHISHOLM
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S&P Global, New York, NY 8/2014 – 4/2017
Executive Assistant to Global Head of Regulatory Affairs & Associate General Counsel
Expertly delivered all aspects of executive administrative support to Global Head of Regulatory Affairs and Associate General Counsel
Scheduled meetings, updated calendars daily, mail distribution
Prepared documents (Microsoft Word/Excel/PowerPoint) as needed
Received and screened communications including electronic mail and voicemail
Back-up support to office manager for Chief Legal Officer
Supported newly hired lawyers in Legal department as needed
Arranged business travel; domestic and international with prepared itineraries
Processed expense reports and travel reports
McGraw Hill/S&P Global/Alliance Bernstein, New York, NY (Contract) 1/2014 – 8/2014
Executive Assistant
Performed all aspects of executive administrative support to the 2 Managing Directors and Vice President of McGraw Hill Education/Senior Vice President and team
Prepared documents as needed
Received and screened communications including electronic mail and voicemail
Managed heavy calendars
Set up regular ad hoc meetings, conference calls (domestic and international)
Worked effectively and efficiently with members of the teams and executive management to schedule, confirm and manage all changes
Kept managers apprised throughout the day of changes in calendar
Maintained running to-do list of outstanding projects and tasks
Arranged domestic and international business travel
Processed expense and travel reports
Managed signature execution of documents, including certain Board governance documents
SAFE-BioPharma Association, Ft. Lee, NJ 5/2006 – 7/2013
Executive Assistant to CEO/Office Manager
Facilitated and led all aspects of executive administrative support to the CEO/President
Led and facilitated full email migration
Handled all aspects of office management; Human Resources, Information Technology and Travel Services
Facilitated domestic and international travel arrangements along with itineraries and pertinent information
Received and screened communications including electronic mail and voicemail
Senior Level Event Planning -- developed plan, selected venue, implemented budget negotiations (on and off- site), and developed course of action per event
Created and implemented expense reporting system; developed and facilitated payment of invoices for payment
Monitored and managed office moves to two different locations
Coordinated with all senior level board members and their assistants, negotiated heavy calendar, meeting dates and travel itineraries for monthly telecom and face-to-face board meetings and audit committee meetings
EDUCATION:
University of Maryland Eastern Shore, Princess Anne, MD Hotel and Restaurant Management Studies
SKILLS:
Mac and PC: Microsoft Office (Word, Excel, PowerPoint, Outlook), Google Docs, Adobe Acrobat, SharePoint and Concur
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