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Office Manager

Location:
Cape Town, Western Cape, South Africa
Salary:
6000
Posted:
October 12, 2019

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Resume:

Michael Clifton de Kock

710**********

*** ******* ****** ******

Bellville South,7530

Cell: 071*******

adakpl@r.postjobfree.com

PROFILE

I am an experienced Clerk working with both capital and operational projects. I operate SAP in this context and as well as a Certificate in Project Management. I provide a full general, financial and human resource administrative support service within the Economic Opportunities and Asset Management’s Maintenance Unit. I interact and liaise with various clients and stakeholders telephonically and via email on a daily basis, I have very good attention to detail.

LEADERSHIP ROLES, ACHIEVEMENTS AND AWARDS

Certificate for long Service 25 years, 2015

SKILLS, KNOWLEDGE AND ABILITIES

Project Management

Capital and operational projects

Computer literate (MS Office, MS Excel, MS PowerPoint, MS Access)

Supervision ability

Knowledge of repairs and maintenance and property management

Secretariat support

Client and stakeholder liaison skills

Budget control ability

Stock control skills

SAP skills

Enquiry handling skills

Time management ability

Knowledge of building maintenance

QUALIFICATIONS AND STUDIES

Grade 10, Bellville South Secondary School, 1988

TRAINING

Ms Excel – Intermediate-2010-Eagle Computer Training

Records Management, 2011 (In-house)

Office Administration, 2009

Project Management – for Non – Project managers

SAP Training, CoCT in-house, 2001

Ms Word Basic 2010 - Eagle Computer Training

Emergency Co-Coordinator Course

WORK EXPERIENCE (Fulltime)

1.Clerk for City of Cape Town from 2001 to present

Duties Include:

Project management support including monitoring progress and reporting on deviation from schedule; creating, capturing and retrieving information on projects from the SAP, PM, MM and PS modules; engaging with SCM to resolve issues and expedite workflow; creating requisitions from notifications received from departments, send requests out to departments to release works order and closing upon completion of each project;

Administrative governance including booking time and capturing secondary costs for staff against projects; developing systems, procedures and policies to comply with corporate policies; providing an operational and advisory support within the department.

Performing the Human Resources administration functions for the Depot including advising staff on personnel matters, monitoring and checking HR documentation, maintaining personnel information, time sheet administration, updating of corporate documentation

Performing asset management administrative functions to ensure that the Depot assets are properly controlled

Executing general administrative functions to ensure the smooth running of the Depot

General office duties - Ensure that the completed work orders and other documents are filed in alphanumeric or chronological sequence and/or retrieve files/folders on request from departmental personnel. Attending to and establishing the nature of enquiries/complaints from the general officials, etc which could include prior investigation to forwarding to the respective personnel for attention. Provide a reception service for the office.

Human resource administration - Record keeping and processing of the manual staff attendance register and leave applications

Financial control- Check compliance with the rules and follow Council’s procedure. Keep manager up to date on budgets and spending. Process invoices for procurement to pay.

Procurement- Complete requisitions, reservations and payment requests, Complete good received notes by checking invoice goods received, Order stationery, tea, coffee, sugar and cleaning materials from the stores, Issuing of stores items on request, Complete, follow-up PM Notifications and GRN

ZPM085-Capturing of petrol slips into SAP-Verified.

2.Maintenance Assistant for City of Cape Town from 1995-2001

Duties Included:

installing of light fittings and 4x4 plugs

fixing of sport fields floodlights

cable faults findings

repair lights and changing of lights

3.Worker for City of Cape Town from 1990 to 1995

Duties Included:

Digging trenches for LV and HV cables

planting of streetlights poles

planting of kiosks

assisting with cable joints LV and HV

REFEREES

David Hayes, Superintendent: CFM&M Area 3- Bellville Municipal Building

Tel: 021-***-****-Cell: 084-***-****

Jenna Reisenberg, Head– Head: CFM&M Area 4- Plumstead Municipal Building

Tel: 021-***-****-Cell: 072-***-****



Contact this candidate