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Personal assistant, secretary, receptionist, admin

Location:
Pretoria, Gauteng, South Africa
Posted:
September 24, 2019

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CURRICULUM VITAE

MELANIE SPEICH

My goals and aims are to offer quick, accurate and timely work. I am a friendly person who gets along with everyone on all levels of colleagues or clients. I strive to always give my best plus a bit more. As you may have noted I am an extremely loyal person and have worked for the same person for 11 years, he asked me to accompany him to Johannesburg when he moved to Cliffe Dekker Hofmeyr. I then worked at Adams & Adams for 5 years and only left because my department was closed as my boss decided to join the Constitutional Court, so I don’t move around a lot. I believe that I work for a company not just a boss, so if anybody in the company asks me for assistance I will help them and assist where I can. I have done reception work and switchboard at previous firms.

Even though I have worked mostly at law firms the type of work that I have done is exactly the same as normal PA/Executive Secretary work as I did not do a great deal of litigation work. PERSONAL INFORMATION

NAME: MELANIE JEANETTE SPEICH

IDENTITY NUMBER: 661-***-**** 089

MARITAL STATUS: SINGLE (guardian to a 18 year old) HOME LANGUAGE: ENGLISH AND AFRIKAANS (fluent)

RESIDENTIAL ADDRESS: PORTION 28 OF THE FARM

HENNOPSRIVER

CENTURION, PRETORIA, 0169

CONTACT NUMBER: CELL: 076-***-****

EMAIL ADDRESS: adafrx@r.postjobfree.com

WORK EXPERIENCE: LATEST TO EARLIEST

July 2018 – November 2018

Rooth and Wessels (RW Africa) – temp work

PA/to the chairman and director commercial department and assisting the senior associate, junior associate and candidate attorney as well as the forensics department when necessary. Duties Include:

Copy typing & dictaphone typing, assist with information and research, general administration & responsibilities, manage email and diary efficiently ability to liaise with senior management / their assistants Page 2 of 3

on synchronisation of schedules, fast and accurate typing, proof reading and editing of documents and tracking changes, typing of various commercial agreements, including standardised formatting, handling of sensitive issues / confidentiality, handle incoming and outgoing, correspondence and follow-up as well s telephone calls screening and rerouting of calls, Ghostpractice accounting system (time recordal and billing), capturing time and ensuring billing is done at month-end and preparing invoices and sending to clients, transcribing meetings, attending to litigation matters and drafting notices etc, scheduling meetings, assisting with litigation matters, drawing up notices etc, assisting at reception and switchboard when receptionist unavailable.

Contact Joseph Maluleke 082-***-**** (Director)

Ref: –Supervisor – Nadia Paterson 083-***-**** (Senior PA to Joseph Maluleke) January 2017 – May 2018

GERT NEL ATTORNEYS (RAF attorneys)

PA/Secretary to the head of the prep department and assisting the senior of the Correspondent Attorney Files sub-division and Head of Department’s PA.

Duties Include:

Making and arranging appointments to see new clients, typing of memos and affidavits on new files, completing RAF1 forms and requesting initial documentation (e.g RAF1 and hospital records, clinical notes, OAR etc) also assisting rest of prep department with follow-up with clients, hospitals and police stations, working with AJS, Microsoft Outlook and MSword daily, assist with information and research, training new people how to open new files and access information, general administration & responsibilities, manage email and diary efficiently, ability to liaise with senior management / their assistants on synchronisation of schedules, fast and accurate typing, proof reading and editing of documents., tracking changes., handling of sensitive issues / confidentiality, handle incoming and outgoing correspondence and follow-up, effective handling of telephone calls screening and rerouting of calls, capturing time on AJS and answering any queries from clients or colleagues, kieeping files in order and keeping track of files, diarising accordingly and following up telephonically and/or electronically, various other administrative functions necessary for running a busy practice, able to work independently when senior not at work. Contact Ansie Labuschagne 012-***-**** (supervisor) HR: Michelle Nel 082-***-****

The prep department was restructured and I was retrenched. August 2011 – December 2016

ADAMS & ADAMS

Paralegal (Secretary III): Commercial Department

Duties Include:

Copy typing & dictaphone typing, working with CMS, Microsoft Outlook and Worksite on a daily basis, assist with information and research, general administration & responsibilities, manage email and diary efficiently ability to liaise with senior management / their assistants on synchronisation of schedules, fast and accurate typing, proof reading and editing of documents and tracking changes, use of workshare compare, typing of various commercial agreements, including standardised formatting, handling of sensitive issues / confidentiality, handle incoming and outgoing correspondence and follow-up, effective handling of telephone calls screening and rerouting of calls, CMS accounting system (time recordal and billing) (super-user), capturing time and ensuring billing is done at month-end, preparing CMS invoices and sending to clients, clear WIP reports and follow up with debtors, opening files and keeping files in order, filing all correspondence, agreements, etc to worksite and if a hard file making sure file kept up to date, booking conference rooms and Page 3 of 3

arranging meetings (both at our offices and outside), various other administrative functions running a busy practice, working for 1 partner and 2 associates on a permanent basis. Assisting Dr. Danie Strachan (licensing, franchising, data protection, advertising etc practice partner ) when he did not have a secretary (for over a year), trained all his secretaries in how to run his practice and assisting the employed secretary with his work, assisting Andre Visser (commercial partner in Johannesburg office) when he had no secretarial staff. Contact Michael Gwala 072-***-**** / Danie Strachan: 012-***-**** I worked for Michael Gwala for 5 years and he closed his practice to pursue a career at the Constitutional Court and I was retrenched as there was no position available for me. 2008 - 2011

CLIFFE DEKKER HOFMEYR INC

Commercial Department : Senior Personal Assistant to Practice Head: Mining: Allan Reid Duties Include:

Copy and Dictaphone typing, formatting of all documents and agreements, AJS accounting system (time recordal and billing), opening files and obtaining FICA from clients, corresponding with client's re payment follow-up, drawing diary and filing, booking conference rooms and arranging meetings, various other administrative functions, working for 1 director and 3 associates Contact HR 011-***-****

JUNE 2000 – 2008: SAVAGE JOOSTE & ADAMS INC

LEGAL SECRETARY

CONTACT: ALLAN REID

MARCH 1999 – APRIL 2000 : MANYAKA GREYLING

SECRETARY

1997 – DAMELIN COLLEGE :

TOURISM DIPLOMA (incomplete)

1986 – 1997 : DEPARTMENT OF FOREIGN AFFAIRS

SECRETARY (VARIOUS DEPARTMENTS)

AS WELL AS 18 MONTHS AT MALAWI EMBASSY

Should you require more detailed information with regards to oldest employers please advise.



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