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Administrative Assistant

Phoenix, AZ
September 12, 2019

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Marian Talmon

**** ***** **** ******

Phoenix, AZ 85021



Sodexo (Imagine Schools Facilities): September 2016-April 2019

Unit Administrative Assistant-facilities management office for school district with 13 sites in AZ

Accounts Payable/Accounts Receivable

omanual and electronic (SAP software) invoice reconciliation, approval and payment

of 50-70 invoices per week

oelectronic invoice generation and processing (SAP software) of 4-8 invoices per week

Timekeeping and Scheduling-Kronos (ADP) software

o25 company employees and 4-6 temporary agency employees

omonitoring/tracking/reporting of employee compliance with company and unit attendance policies

opreparation for bi-weekly payroll processing

Computerized Maintenance Management System (CMMS) -Maximo (IBM) software

ogeneration of 15-25 work orders per day

oprocessing of 20-30 work orders per day

odaily/weekly/monthly report generation

oclient and employee support and training on system

Unit employee recruitment/onboarding/orientation/training

o Balancetrak recruitment software

oemployee file creation and management (digital and hard copy)

oE I-9 and E-Verify software (ADP)

osafety training/documentation

oOSHA documentation

Vendor onboarding/maintenance/support (electronic and hard copy)

Inventory and Supply management/tracking/reporting

Management support

oappointment scheduling

otelephone support


ogeneral office duties

Client support

ocommunication with company/unit management and employees

ounit assistance with special events

oCMMS training/support of client request portal

Target Corporation: March 2008-September 2016

Team member

opreparation of weekly advertisement signs

osales floor team with customer service duties


RN-Family Nurse Practitioner : 1984-2007


Microsoft Office, Skype, Webinar, WhatsApp

General accounting skills

Team player

Excellent verbal and written communication skills

Detail oriented

Strong organizational skills

Commitment to outstanding customer service


DeVry University

oBS Information Technology 2002

Pace University

oMS Nursing 1984

University of Pennsylvania

oBS Medical Technology 1976

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