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Executive Assistant Office

Guttahalli, Karnataka, India
December 28, 2019

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Likitha P

E-Mail ID: Mobile: +91-991*******


Analytical professional with cross-functional competencies in all phases of :

Administration ● Travel Management ● Facility Management

● Human Resource Management ● Event Management ● Marketing

department / Tender Co-ordinator

Location Preference: Bangalore



HR & Accounts management



House Keeping







profile summary

•Competent professional with over 3 years of experience in managing the entire scope of Administration and Facility Management, Office Management, Event Management and Support to Marketing department / Tender Co-ordinator.

•Skilled in managing the wide spectrum of administrative tasks including, procurement of material & services, formulation of purchases & procurement policy, vendor development, housekeeping, transport management, canteen services, visitor management, events, security, budget & budgetary effective cost controls systems

•Demonstrative excellence in executing housekeeping activities in the organization with new initiatives for restructuring of cleanliness and health facilities

•Distinction of playing a key role in devising and implementing strategies that streamlined employee performance

•Excellent communication & interpersonal skills with strong analytical, team building, problem solving & organizational abilities


Identifying and networking with cost effective & reliable vendors/ suppliers for purchase of requisite materials and spares as well as project procurements .

Handling all administrative activities like maintenance of office equipments, transport, housekeeping & maintenance of office and record keeping of office stationery including various formats

Overseeing staff welfare mess, pantry, canteen for staff and labour

Organising social activities such as picnic, sports & recreational activities, health care, etc. for increasing the moral of the employees

Conducting physical verification of stock in trade with stock in books periodically and implementing effective inventory control methods

Developing budgets & annual plans to managing facilities as per organisational needs & parameters


SSLC 81% - Vidya Dayinee Education Society

PUC 2nd class - Maharani Lakshmi Ammani College For Women.

BBM – (Pursuing)


Basic computer knowledge

MS Office Excel, Word, PPT

personal details

Date of Birth:

06th November, 1993

Mailing Address:

#21, 1st main road, Palace Gutta Halli, Bangalore-560003

Languages Known:

English, Kannada, Telgu.


Travelling long distances, group discussing on some topics, listening to music, fashion, community group involvement, shopping,watching live programmes, hanging out with friends.

Organisational Experience

Since Nov’2013 to May’2017.

Digiflic Controls (India) Pvt.Ltd, Bangalore

as HR Administration/FOE + Accounts Support + Marketing department as Secretary + Tender Co-ordinator.

HR Administration/FOE + Accounts Support :

Driving best HR practices on leave and attendance.

Ensuring that HR policies and procedures have optimized value across overall organisational processes.

Organising appointments and necessary travel arrangements.

Preparing invitation letters and maintains proper data of them.

Travel arrangement like tickets, taxi, and accommodation at all India level MD, GM to Excecutive staff.

Answering & screening telephone calls & face to face enquiries.

Carrying out routine administrative duties like photocopying and filing.

Managing stationery acquisition including periodicals and subscriptions and taking care of printing like visiting cards, letter heads, envelopes and company brochures/catalogues

Conducting recruitment, budgets & accounts and maintaining petty cash, Clearing bills etc.

Arranging events like inauguration, distributor meets, birthday parties/farewell parties .

Assisting new joinees for salary accounts, business cards, IT peripherals..

Coordinating with the day to day activities in the office.

Maintaining personal data for all the employees for MIS purpose like address, contact number, educational qualification.

Maintaining proper attendance data for the employees with leave data.

Roles and Responsibilities – Secretary

Planning, organizing and managing events.

Booking meetings.

Receiving agenda items from committee members

Circulating agendas and reports

Taking minutes

Circulating approved minutes

Checking that agreed actions are carried out.

Reports verification.

Taking dictation.

Preparing and raising the Quotations & sending to related persons

Keeping up-to-date contact detail

Filing minutes and reports

Keeping a record of the organization’s activities & a diary of future activities

Responding to all committee correspondence

On time Report submission

Filing all committee correspondence received and copies of replies sent

Maintain key corporate documents and records

keeping a record of any of the organisation's publications

Preparing a report of the organisation's activities for the year, for the Annual General Meeting

Roles and Responsibilities – Tender Co-Ordinator

Participation and identification in expose of business.

New tender ventures

Understanding the rules of tendering

Undertaking a Bid/No Bid exercise to decide whether to make a submission or not

Understanding the RFT, deciding timelines and responsibilities

Oversees the analysis of bid documents, especially for technical, skill and experience requirements

Directs the evaluation of competitors,strengths and weaknesses to increase the bid winning ratio.

Since Sept’2017 to Till Date.

Pors And Rao Studio Pvt Ltd, Bangalore

as Executive Assistant + HR Administration + Accounts Support

Supporting the management team in various administrative, operational and secretarial activities.

Handling telephone and email communication on behalf of the management team.

Facilities Management of the company’s offices including responsibility for maintenance, housekeeping, sorting out logistics and infrastructure issues, etc.

Overseeing guests/visitors hospitality.

Travel coordination and bookings.

Handling bills, credit card payments, insurance premiums and other sundry tasks for the management team.

Maintaining documents and reports as per the requirements of the management team.

Order placement, coordination and communication with external parties such as vendors, logistics partners, customers, etc. This may include making visits to various external offices on behalf of the company.

Working with the management team on specific projects and assignments from time to time.

Coordinating travel, stay and schedule of overseas visitors.

Following up with various associates for movement of material and processes.


Achieved space optimization and consolidation in the unit thereby delivering annualized savings.

Successfully established new facility arrangments.

Coordinated the successful set up of interior and utilities for office.

Played a pivotal role in finalization of layouts and setting-up of interiors in the office premises maintaining a uniform design, colour scheme, choice of materials, and so on.

Attained savings through effective negotiations with vendors.


I hereby declare that the above-furnished particulars are true to the best of my knowledge and belief.

Date: Place:Bangalore Signature

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