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Office Manager & Executive Secretary

Location:
Cairo, Cairo Governorate, Egypt
Posted:
December 24, 2019

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Resume:

GHADA MOHAMED ABD EL HAKIM

El Eshrin st., Madkour, Faisal, Giza.

Tel: 37200245

Mob. 011-********

E-mail: ada41t@r.postjobfree.com

Date of Birth: July 21st, 1970

KEY QUALIFICATION:

Solid experience in Administrative and clerical duties, Reporting skills, Ability to use standard software in both English and Arabic, Managing processes, Analyzing information, Problem solving, Supply management, Inventory control, Ability to respond positively to change and varying demands, Communicating with people inside and outside the organization, Supervise lower-level clerical staff.

ACHIEVEMENTS:

December 2014 – Present: Executive Secretary for the Chairman – Omega Contracting Co. Administrative and clerical duties, performing all administrative tasks such as all paperwork, reporting, filing, preparing tables, all correspondences, preparing tender documents and assist the Chairman in all steps to provide full tenders and follow-up with the business development department all steps and phases of the project management., taking appointments, maintain and follow up all office supplies inventory, preparing all office purchase orders. Handling all hotel reservation and making all travel and accommodation arrangements. Coordinating the work flow to and from the Chairman's office, coordinating the work of other staff members and following its execution.

Communicating verbally and in writing by relevant methods internally and externally, managing and coordinating the drivers and office boys activities. June 1996 – November 2013: Executive Secretary for the Chairman – El Dahan & Farid Engineering Consultants Ltd.

Administrative duties, provides office services by implementing administrative systems, procedures and policies. Performing day-to-day administrative tasks such as maintaining information files and processing paperwork such as preparing tables, reports, and all correspondence, preparations of all meetings, taking appointments, Maintain work flow and following-up the documents flow to and from the Chairman’s office, implementing cost reductions, providing information to supervisors, co- workers by different methods such as telephone, fax, e-mail, or in person. Ensures operation of equipment by completing preventive maintenance requirements, Maintains supplies inventory, ordering and maintain relevant office supplies, preparing all office purchase orders, handling hotel reservation and events for visitors, making routine travel and accommodation arrangements, Coordinating the work of other staff members and following its execution. Communicating verbally and in writing by relevant methods internally and externally, managing and coordinating the drivers and office boys activities. In Addition, working for two years from July 2002 to July 2004 as an Assistant to the Construction Management Consultant in Al Azhar Park Project.

March 1996 – May 1996: Executive Secretary for the Human Resources Manager– Farid S. Mansour & Co. – A member firm of Coopers & Lybrand International, Cairo – Egypt

In addition to regular administrative work, managed to rapidly take over and organize the Human Resources Department, allowing more effective workflow. Manage all meetings with Partners, Managers and staff members. Efficiently created, updated and maintained all staff records with utmost confidentiality. Responsible for follow-up of all matters pertaining to staff members with respect to update of personnel database, holidays and leaves, activity forms, updating personnel files and preparing holidays and organization announcements. November 1995 – February 1996: Office Representative - Farid S. Mansour & Co. – A member firm of Coopers & Lybrand International, Cairo – Egypt Established an excellent administration system at the office, allowing an organized flow of work for staff at all levels. With a minimum of direction, exercised initiative in creating the attendance system and an information system (library) for the Firm. Coordinate appointments for all other staff members, including in-house conferences and meetings. In addition, organized filing systems for other staff members of the firm.

June 1993 – October 1995: Secretary and Administrative Assistant – Commercial Sector Director

– National El Baraka Co. – Member of Dallah El Baraka Group, Cairo – Egypt.

Administrative duties included the preparations of all meetings, arranging hotel reservations for visitors and the handling of all bills, follow-up of all commercial dealing matters (sales, purchasing and receives), preparing tables, reports and all correspondence, maintaining an organized filing system. Coordinating the work of other staff members in different departments and following up its execution.

EDUCATION:

1992 B.S. Public Relations & Advertising

Faculty of Mass Communication – Cairo University

TRAINING/COURSES:

Computer courses in 1996: DOS, Database, Windows, Excel and WinWord Information System Institute (ISI) – Ministry of Defense. LANGUAGES:

Very good written and spoken English

SKILLS:

Self-driven, results-oriented with a positive outlook and a clear focus on high quality. Reliable. Well presented and businesslike. The ability to work under limited supervision, prioritize tasks and meet demanding deadlines, whilst maintaining attention to details. References upon request



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