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Sales Executive Assistant

Location:
Kolkata, West Bengal, India
Posted:
December 13, 2019

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SUTAPA DEY

Contact : 983*******

Email: ada2d4@r.postjobfree.com

OBJECTIVE

To utilize hard-won industry experience in a more meaningful way, to value-add in the professional domain and to seek newer challenges which would stretch and strain my professionalism and help me explore newer vistas.

CAREER HIGHLIGHTS

SAA VISHNU BAKERS PVT LTD.

Duration: April’ 2019 onwards Executive Assistant to Director Saa Vishnu Bakers Private Limited is a Private incorporated on 30 January 2009. This group has been successful in positioning itself as one of the most premier biscuits manufacturer in the country with its experience in manufacturing a complete array of biscuits, which stand out in the market due to its noticeable quality and uniqueness in flavor. SVG, an inception of Saa Vishnu Bakers (P) Limited (SVBPL) is an irrevocably cherished and hugely preferred range of biscuits and stands for quality and the promise of delivering.

COLLIERS INTERNATIONAL PROPERTY SERVICES PVT LTD Manager -Office Administration Duration : 2nd November 2018 to 28th February’2019 Colliers International (india) Property Services Private Limited is a Private incorporated on 01 May 1995. It is classified as Non-govt company and is registered at Registrar of Companies, Mumbai. It is involved in Legal, accounting, book-keeping and auditing activities; tax consultancy; market research and public opinion polling; business and management consultancy. INDIAN INSTITUTE OF MANAGEMENT CALCUTTA Sr. Executive Secretary Duration : October’ 2011 till August 2018

IIMC is a brand institution with global reputation, imparting high quality management education. It has been playing a pioneering role in professionalizing Indian management through its Post Graduate and Doctoral level programs, Executive Training Programs, Research and Consulting Activities. Also the institute serves as an autonomous body, continually evolving to meet its goals in an ever-changing business environment. Over the past four decades, IIM Calcutta has blossomed into one of Asia's finest Business Schools. Today, IIM Calcutta attracts the best talent in India - a melting pot of academia, industry and research. The best and brightest young men and women pursue its academic programs TRACTOR INDIA PVT LTD. Business Development Executive Duration : April 2010 to Sept’2011

Tractors India Private Limited (TIPL) is a wholly owned subsidiary of TIL Limited and is responsible for the entire Caterpillar business of Construction, Mining and Power Systems Solutions 2

SHREE RENUKA SUGARS LTD. Asst. Manager –Sales & Mktg. Duration : October 2005 to March’ 2010

This is a Mumbai based company engaged with manufacturing Sugars having sales offices in different locations in and outside India. Presently one Sugar Refinery is being set up at Haldia. BALMER LAWRIE & CO. LTD. Secretary to DGM-Project Operations

(Central Government Undertaking)

Duration: 5th March’2002 to July’2005

This is a public sector unit, has been able to serve almost all the major Oil Sector Companies in India. Presently it is engaged with various activities such as LPG Installations, Filling and Bulk Distribution, Bitumen Emulsion Plants, Mechanical Equipment Erection and Piping, Electrical system PLC/DCS based Automation system and Utility Engineering system, Plant Safety and Fire Protection system, Plant Water and Potable Water Purification and Distribution system, Hydrocarbon Recovery from Crude Sludge, Vapour Recovery etc.

BENGAL SHRACHI HOUSING DEV. LTD. Secretary to Director

(A joint Sector of West Bengal Housing Board)

Duration : September’97 to July’ 2001.

It belongs to Shrachi Group of Companies whose turn over is around 400 crores, engaged in Agricultural machinery, Hire purchase, Leasing, Real Estate, Printing & packaging, Information technology, Export, Medical services etc.

JOB RESPONSIBILITIES

More than 20 years in-depth hands on experience in the field of Administration & Secretarial function in Continuous Process Plant & Govt. Organization

Providing administrative support on the company’s key initiative

Schedule meetings and document next steps

Management expenses and input into expenses reporting system

Manage calendars, working with other departments to coordinate meeting bookings

Manage domestic and global travel arrangements, itineraries and other duties related

Tie up with hotels, different travel agents, conference call, dial in arrangement for internal and external meetings

Work closely with external partners, assistants, vendors and other stakeholders to schedule meetings or events in various places and cities around the country.

Preparation of MIS report and generation appropriately.

Accommodation and complete staff requests managing timelines and deliverables.

Handle highly sensitive and confidential matters relating to the daily activity relating to the department/company.

Provide additional support to other members of the Senior Leadership Team, Guests and other business delegates.

Event Management : There are various events, workshop, Strategic Retreat meeting, Seminar, VIP visits held time to time throughout the year. Being a program secretary my job is to take care of all administrative and logistic arrangement i.e. coordinating with participants, circulating program design and agenda, venue finalization, transport arrangement, distribution of memento, lunch- dinner arrangement etc for the guests, faculties and other delegates.

Vendor management : Utility bill payment, follow up for various services get done on time, floating enquiry, obtaining quotations, making cost comparison, generating work order/Purchase order

Office compliances such as timely renewal of licenses and displaying various abstracts at the notice board.

HR joining and exit formalities, circulating training calendar, monthly attendance report of employees 3

Handle special projects for the Director during my tenure at IIMC 1. Preparation of program brochure detailing about the course, program schedule, details about the delegates etc. with close ordination with the faculties, student and delegates. 2. Accommodations, logistics and transportation arrangement for all the corporate invitees, and Industry delegates.

3. Setting up conference venue, decoration, banner, arranging video and photography for the program, souvenir for the guests, program kits for the delegates, organizing program lunch etc.

We often get queries from MHRD for statistical data. I coordinate with relevant departments for collecting information and collate the same for filling up the various questioners sent by MHRD and arrange for onward submission to them.

Oversee internal and external communications, including face-to-face, electronic, and social media.

– Communicate on a regular basis with guests, faculties, program participants from different programs, IIMC alumni etc.

Arrange, coordinate and prioritize complex scheduling and logistics – part of my job.

Provide coverage – answer urgent queries, prioritize requests and needs, and handle urgent and important needs with appropriate care and speed- Part of my job

Redirect inquiries to other departments, if required, and ensure they are followed through. – Part of my job.

Handing Sales & Marketing during my tenure at and Shree Renuka Sugars Ltd., TIPL and present company at SVBPL.

Preparation of various MIS reports in PPT and Excel.

Coordination with field staff and monitor daily sales.

Giving sales projection to the Management and review them time to time throughout the month

Inventory Management with close monitoring with Caterpillar.

Ensuring timely dispatch, payment follow up

Arranging monthly meeting with Sales & Marketing staff

Good working experience of excel

Coordinating with Sales and Customer Care team in resolving the issues

Taking order from Branch/sales Staff

Follow up for various tracker, MIS and sales report

Facilitating to sales team for BD Query and other queries and help them converting the leads into opportunities.

ACADEMIC

B.A. Hons. (Pol. Science) in 1996 from C.U.

Secretarial Dip. Course from YWCA of Calcutta.

TECHNICAL SKILLS

Computer Diploma Course from Computer Academy. Sound knowledge on Window 95 & 98, MS Office 97 & 2000(Word, Excel, Power point, Outlook express), MS Project 2000, Email & Internet. Also having expertise with Photoshop.

PERSONAL DETAILS

Linguistic Ability : English, Hindi & Bengali

Nationality : Indian

Marital Status : Married

PLACE:

DATE: SIGNATURE

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