Executive Assistant Project Management
Resume:
Jorge A. Valenzuela, Sr.
****************@*****.***
Mobile: 602-***-****
Mailing Address:
Phoenix, AZ 85008
PROFESSIONAL EXPERIENCE
May 2023 – Present Interior Logistic Group- Phoenix, AZ
Shipping and Receiving Coordinator
Coordinate daily company operations.
Assist in the implementation of policies and procedures, customer/client resolutions, and project management.
Gather and translate all necessary customer and internal data to develop accurate and detailed orders that support successful installation.
Performs accurate and timely entry of customer selection into the order processing system.
Monitor orders using system reports and communicates progress to leadership.
Interacts with internal and external customers daily through clear and concise written and oral communication.
Review job cost data to ensure accurate recognition of revenue.
January 2023 – May 2023 Fox Valley Electric- Phoenix, AZ
Executive Assistant
Oversight of capital funded projects.
Maintained an open line of communication with all finance and accounting departments to ensure all projects were compliant and accurate.
Keep accurate cuff accounts affiliated with assigned projects.
Coded invoices for billing purposes.
Organized reports and submit documents for business owner.
Collected, tracked, and corrected company's finance records.
Supervision of administrative staff whom handled administrative processing pertaining to projects.
Required to conduct occasional field work to ensure project was adhering to scope of work and all time frames.
Acted on behalf of superiors in the event of their absence in carrying out administrative tasks and decisions.
June 2022 – January 2023 Interior Logistic Group- Phoenix, AZ
Confirmations Coordinator
Coordinated and expedited the flow of work and materials within or between departments of an establishment according to production, work, and shipment schedule.
Reviewed and distributed production, conferring with department supervisors to determine progress of work and completion dates.
Compiled reports on progress of work, inventory levels, costs, and production problems.
October 2021- January 2022 Foothills Insurance- Chandler, AZ
Insurance Agent
Identified prospective clients through various sources such as leads and referrals.
Identified risk management.
Tracking claims.
Handled policy renewals.
November 2018- October 2021 Department of Land Use Planning and Zoning- Sacaton, AZ
Administrative Assistant
Oversight of administrative daily operations of the Planning Development and Subdivision Administrative sections within the department.
Created and maintained database for all Subdivision Homesite applicants.
Accurately recorded and tracked data including file and reference number creation, for each project associated with Land Development.
Established an efficient database to record Land Use Action Reports (LUAR), Land Permits, Certificate of Compliance (COC), zoning reviews and planning projects for all projects submitted for review.
Collaborated with community members and outside entities to determine service needs for community enhancement.
Attended project meetings, note-taking, publication of meeting minutes, letters and reports.
July 2016 to August 2017 Gila River Indian Irrigation Drainage District- Sacaton, AZ
Office Manager
Processed and conducted ongoing maintenance and preparation of department financial contracts, renewals, negotiations, interpretations, compliance and maintenance.
Responsible for managing office services by ensuring office operations and procedures were organized, correspondences were controlled, filing systems were designed, requisitions were approved and employee functions were properly assigned and monitored.
Handled, managed, and fulfilled purchase order request for agriculture and construction programs.
Facilitated an open line of communication amongst General Manager and Financial Advising staff on program operations.
Prepared and submitted check vouchers for approval by billing and procurement.
Introduced and informed employee benefits and programming to enhance office morale.
Coordinated with Finance to verify accuracy of program expenditures and budget analysis in accordance with appropriate audit policies and procedures.
December 2015 to July 2016 Grand Canyon University- Phoenix, AZ
Enrollment Advisor
Processed incoming paperwork related to education files.
Handled, managed, and fulfilled purchase order requests.
Facilitated an open line of communication between coordinator and advisor staff.
Submitted check vouchers for approved scholarship awards to the Finance Department.
Advised students on the Higher Education Scholarship application & Policy Manual.
Managed incoming calls and messages.
November 2014 to February 2015 Gila River Indian Community (GRIC) Student Services- Sacaton, AZ
Student Advisor
Developed, maintained, and electronically updated student files in a database for Federal & Higher Education programs while adhering to the Privacy Act.
Provided information on major and university requirements, resources, and the enrollment process.
Developed and maintained partnerships with Universities that the student is attending.
Maintained a constant line of communication with students and their attending institutions via phone and/or email.
Screened and maintained required documentation to ensure GRIC Higher Education Scholarship is being followed.
Performed interviewing, screening, and assessment of GRIC applicants for scholarship, employment assistance, and Higher Education programs.
Participated in recruitment of new students through outreach within the Community events.
Participated in retention of current students.
May 2011 to December 2012 Gila River Indian Community Enrollment Census Department- Sacaton, AZ
Enrollment Services Processor
Processed requests for Enrollment services in a timely and efficient manner.
Assisted community members, districts, and/or Tribal/Federal agencies requesting certification of Indian blood verifications for employment, medical, burial, and other miscellaneous services.
Analyzed files, maintained records, entered data, and created family trees through historical research.
Provided services in conjunction with the Finance Department/Per Capita office for Minor Trust requests.
Verified enrollment for Per Capita applicants utilizing the Progeny Enrollment database, laserfische, and enrollment records to ensure member information coincides with the Per Capita Application System (PCAS).
HIGHER EDUCATION
Grand Canyon University Doctor of Education in Organizational Leadership/Development
GPA 3.7 Continuing Education
Grand Canyon University Master’s in Business Management/Master of Science in Leadership
GPA: 3.3 August 2017
Arizona State University Bachelors of Arts in Public Administration/Public Management/Political Science
GPA: 3.1 – Dean’s List 2 Semesters May 2013
Phoenix College Associates of Arts in Political Science
GPA: 3.0 May 2011
MASTERED SKILLS
Proficient in QuickBooks
Beanworks system
System Analysis Program (SAP) software
Microsoft Office Proficient – Experience with Word, PowerPoint, Excel, Outlook, MUNIS, Progeny, & Laserfische
Technologically Inclined – Fast learner with various computer programs required for various positions
Writing Skills – Ability to efficiently produce concise, organized reports, and memos
Public Speaking – Confident speaker through leadership experiences
Customer Service – Strong customer services skills gained through professional experiences
Financial Experience – Procurement process, Intermediate MUNIS skills, Purchase orders, asset summaries, budget statements
Policy Development – Involved in implementation and development of policies and procedures
References available upon request
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