Executive Assistant Senior Level
Resume:
Terrisa Ellen Mulder
Waunakee, WI *****
**************@*****.***
Highly qualified Executive Assistant with a proven ability to anticipate the needs of executive-level professionals and facilitate necessary actions to achieve intended objectives in a fast-paced, global market. Demonstrates strong attention to detail and project management aptitude, coupled with excellent organizational, analytical, communication, and interpersonal skills. Adept at determining priorities, performing multiple tasks under tight deadlines, and adjusting to frequent change. Work Experience
Executive Assistant - Global
Thermo Fisher Scientific – Madison, WI
October 2022 to Present
• Provide Confidential, Executive-Level Support: Offer dedicated support to multiple leaders (3-5 VP/GM), ensuring seamless coordination of calendars, managing global travel arrangements, and organizing meetings and events to maintain efficient overall business operations.
• Expense Management: Develop, review, and process expense reports in Concur, ensuring accuracy and compliance with company policies.
• Document Preparation: Assist in the preparation of presentations, reports, and other documents, maintaining a high standard of accuracy and attention to detail.
• Confidential Information Handling: Manage confidential and sensitive information with the utmost professionalism and discretion.
• Cross-Functional Collaboration: Work closely with cross-functional teams to facilitate effective communication and information flow across the organization.
• Task and Deadline Management: Prioritize and manage multiple tasks and deadlines, demonstrating exceptional organizational skills and the ability to perform under pressure.
• Research and Data Compilation: Conduct research and compile data to support informed decision- making processes.
• Stakeholder Communication: Serve as a primary contact for both internal and external stakeholders, showcasing strong interpersonal and communication abilities.
• Special Projects: Contribute to the successful implementation of special projects, demonstrating a proactive and ambitious approach.
Executive Assistant to the Dean
University of Wisconsin – Madison, School of Nursing - Madison, WI February 2017 to October 2022
• Executive-Level Support: Provide direct, professional, and confidential support to the Dean, executive leadership team, Academic Planning Council, Big Ten Academic Alliance, Health Sciences Leadership Council, and Board of Visitors.
• Document Production: Produce documents and materials from draft to final form, handling confidential business and financial issues, student and employee concerns, grant proposals, tables, spreadsheets, presentations, and reports related to legal actions and employer-employee relationships.
Terrisa Ellen Mulder
Waunakee, WI 53597
**************@*****.***
• Time Management: Conserve executives' time by utilizing independent action, initiative, and judgment, exercising a high level of administrative, problem-solving, and analytical abilities.
• Financial Processing: Prepare and process invoices and expense reports and reconcile monthly corporate and purchasing card statements.
• Calendar Management: Maintain executives' complex, ever-changing calendars by evaluating requests, planning and scheduling conferences, and coordinating all aspects of corporate travel.
• Project and Event Management: Manage special projects and events, accommodating up to 600 attendees.
• Team Leadership: Recruit, manage, mentor, and coach the Executive Assistant team (6 members) and oversee the student worker program.
• Committee Work: Conduct search and screen committee work for various staff and faculty positions. Executive Assistant/Statewide Real Estate Specialist Wisconsin DNR, Divisions of Forestry, Water and External Relations - Madison, WI January 2012 to October 2017
• Executive-Level Support: Provide professional support for all facets of the land acquisition and realty management programs, including budget management and grant processing for grant-in-aid programs, and monitoring post-grant compliance.
• Liaison Duties: Serve as the liaison between the Governor’s office and the Governor’s Council on Forestry.
• Time Management: Conserve the executive's time by reading, researching, and routing correspondence, drafting communications, collecting and analyzing information, and initiating telecommunications.
• Calendar Management: Maintain the executive's complex calendar by planning and scheduling meetings, conferences, teleconferences, and both domestic and international travel.
• Project Management: Oversee various projects to ensure timely and successful completion.
• Financial Administration: Prepare and track purchase orders, edit invoices, manage monthly expense reports, reconcile credit card statements, maintain travel logs, process out-of-state travel requests, and handle daily correspondence.
• Team Leadership: Oversee the recruitment, training, and management of the executive assistant team
(5 members) and the summer internship programs.
Executive Assistant to CFO/AP Specialist
Gorman & Company - Oregon, WI
January 2007 to December 2012
• Travel Coordination: Coordinate foreign and domestic travel arrangements for executive staff, ensuring seamless and efficient travel plans.
• Project and Event Management: Manage special projects and corporate events, overseeing all aspects to ensure successful execution.
Terrisa Ellen Mulder
Waunakee, WI 53597
**************@*****.***
• Project Management: Oversee various projects, ensuring they are completed on time and within scope.
• Financial Administration: Assist in annual budget preparation and payroll management, and oversee corporate accounts payable.
• Human Resources Support: Support the Human Resources Director by coordinating interviews, performing background checks, and completing new hire and benefit paperwork.
• Bank Reconciliations: Perform monthly bank reconciliations for corporate operating, money market, and reserve accounts, ensuring accuracy and financial integrity. Real Estate Broker
Mulder Enterprises, LLC.
January 2001 to January 2007
• Independent Business owner with a Wisconsin state real estate broker license. Assist clients buy, sell and transfer property using expertise and knowledge of the real estate industry to assist clients with paperwork, decision-making and legal compliance and recruit/coach other real estate agents. Education
BS in Business Administration
Cardinal Stritch University, 2009
Cumulative GPA: 4.0
Business Marketing
Madison Area Technical College, 1999
Certifications and Licenses
Realtor, 2001
Real Estate Broker, 2004
Certificate in Human Resource Management, 2009
Professional References
Pushkin Pant, VP/GM
Thermo Fisher Scientific
Pushkin.pant@thermofisher.com
James Metzger, GM
Thermo Fisher Scientific
James.metzger@thermofisher.com
Lise Trudeau, Senior Executive Assistant
Thermo Fisher Scientific
Lise.trudeau@thermofisher.com
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