A Team Freight Forwarding

Antonia Paiva

Email: *****.******@*****.*** – phone: 713-***-****

Summary:

An ambitious, enthusiastic and talented individual seeking a position where I am able to contribute wit my professional background in Administrative & documentation while also continuing my professional growth and development. Trilingual: Portuguese, English and Spanish. Excellent problem solver, organized & strong work ethic, works well independently as well as part of a team and excellent dependability. Computer Skills: Windows, Microsoft, Word, Excel, PowerPoint, Access, Outlook, Logisuite (Logistics System), QuickBooks,CIE, CargoWise & Sage

Academic :

Advanced English as a Second Language – Houston Community College – Houston. Tx. Certificate in Logistics & Distribution Management – University of Houston, Tx. Bachelor in Law Degree -Guarulhos University- Sao Paulo, Brazil - 1988 Experience:

Gulf Pacific Rice Company

Sales Suport & Export/Import Documentation. Aug. - 2022- Oct.- 2023 Receiving & Processing Orders; Invoice in Sage and EDI; COA; COO; Custom Invoice bill and receive rail cars & OTR/ post inventory in spreadsheets. Daily tracing rail cars.

Release products for deliveries/invoice to customers. Reconciling inventory end of every month.

Processing/Approving invoices for services: unloading/Freight/storage/misc. Export documents issue.

Export Sales and Shipments reporting to USDA;

Submit a Bid into

“CCC” invoicing in WBSCM.

Nuco Logistics, Inc.

Documentation Working on investigations, Coordinator(analyzing datas under and help contract) produce change control of Import April and Export - June 2022 documents(OCEAN and AIR FREIGHT) auditing materials to review for correctness and make sure all documents are up to date and easily available to the proper personnel such as CIV,PL,SLI,HBL,BL,IMOL etc.. for OCEAN and Air Freight. Also working with domestics freight documentation such as quote, pickup, BOL and delivery order to move goods from one place to another. CNA Metals Ltd. – Houston, TX. May 2017 - April 2022 Export/Import Documentation Coordinator

Responsible for all logistics needs. (Ocean Shipments) Issuance of export documentation(Commercial Invoices/Packing List /MBL/BL,CO,No Wood Cert.,PSIC,CCIC Responsible for collect OBLS and release shipments with Shipping Line. Update System. Update arrivals and release shipments with Shipping Line agents to obtain required documentation, including bills of lading, etc.

Review documentary credit terms and conditions in conjunction with sales contracts. Prepare documentation in accordance with letter of Credit and open account requirements. Constant interaction with shipping agents to obtain required documentation, including bills of lading, etc. Constant interaction with Buyer to obtain required approval before sending documents to bank. Prepare and provide relevant documentation to the accounting department, including freight and commission invoices for payment.

Responsible for updating spread sheets and databases. Issuance all final documentation in CIE. Responsible for files tracking export from initial shipments to final delivery. Customer Service & Update Excel Spread Sheet. Clover Internacional – Houston, TX

Export/Import Documentation Coordinator Sept. 2014 - April 2016 Responsible for all logistics needs.(Air and Ocean Shipments), Freight/insurance quotations, Data entry. Issuance of All export documentation in Logisuite (Commercial Invoices/Packing lists/AWB/BL/AES) Monitor pick-ups and deliveries with dispatcher, Update System, Receiving and booking shipments. Customer services, Daily and Weekly Report

Accounting department in regards to Client Credit and Billing purposes. Submitting Freight invoices for payment. Customs Maintains and supplies Legal inventory Documentation. by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies.

SouthSea at Murphy Shipping & Commercial Services, Inc. – Houston, TX. Administrative\Logistics Coordinator Aug. 2013 - Sept. 2014 Responsible for all logistics needs (Air and Ocean Shipments) Shipping and Deliveries. Customs and Legal Documentation. Data entry, Update Systems, Excel and Outlook, Warehouse inventory and Daily reports. Develops administrative staff by providing information, educational opportunities, and experiential growth opportunities. Resolves administrative problems by coordinating preparation of reports, analyzing data, and identifying solutions. Provides information by answering questions and requests. Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies. Contributes to team effort by accomplishing related results as needed. Law Firm Associated - Sao Paulo, Brazil.

Legal Assistant. 1998 - 2009

Established and operated a General practice Law Firm. Specialized in all phases of litigation practicing before court. Clients Interviews and draft of Legal documents.

Attending hearings, trials, mediations, arbitration, client intake meetings and negotiations skills. Gathers and assimilates evidence and information and perform legal research to support management decision making.

Develops implements and maintains a document management process including guidelines and policies related to a legal holds and releases of paper documents, contracts and correspondence based on regulatory requirements and sound business practices and implements such through various staff and resources.

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