Executive Assistant Administrative Support

Summary

A highly organized executive assistant experienced with supporting a CEO and other executives in a fast-paced corporate environment. Demonstrated the ability to manage multiple priorities, streamline office operations and facilitate communication across multiple departments. Skilled in calendar management, travel coordination, meeting planning and confidential document handling. Adept at anticipating executive needs, problem-solving and providing exceptional administrative support to ensure the smooth functioning of executive offices. Known for strong attention to detail, professional demeanor and excellent interpersonal skills. Proficient in Microsoft Office Suite, Adobe Creative Suite, Salesforce, Trello, Slack, Google Suite, Quickbooks, project management software and other various communication tools. Experience

Blue Point Marketing NJ, Fort Lee

Senior Executive Marketing Assistant 01/2000 - 03/2024 Managed an extremely active calendar for CEO and other executives Planned meetings, including booking conference rooms, organizing meeting materials and setting up video conferences Coordinated detailed travel arrangements, both domestic and international Acted as the point of contact among executives, employees, clients and other external partners Managed all CRM information and emails

Formatted information for internal and external communication including memos, correspondence, presentations and reports Handled sensitive matters with confidentiality and discretion Provided off-hour support and high level of responsiveness Coordinated with stakeholders and vendors

Prepared and submitted expense reports

Occasional digital marketing, social media marketing and graphic design Ad hoc duties as needed

Glass Pros, Inc. NJ, Newark

Executive Assistant/Graphic Designer 02/1994 - 12/1999 Developed graphics for product illustrations, logos, and websites Incorporated changes recommended by the clients into the final design Oversaw all design projects

Designed original pieces, including illustrations and infographics Refined images, fonts and layouts using graphic design software Generated ideas to portray concepts and advertise products Managed light accounts payables and receivables with QuickBooks Management of CEO's calendar, email and travel arrangements Created all correspondence and spreadsheets using Microsoft Office Suite Skills

Microsoft Office, Adobe Creative Suite, QuickBooks, Communication skills, Google Suite, SEO, Graphic Design, Google AdWords, Time management, Expense Reports, Salesforce Education

Montclair State University Montclair, NJ

Business Administration 06/2004

Bergen Community College Paramus, NJ

Marketing 06/1998

Alison Catharine Abalsamo

382 Page Avenue, Lyndhurst, New Jersey 551-***-**** *********@******.***