Project Coordinator / Administrative Assistant
Resume:
Oralia Trevino
San Antonio, Texas 78222
****************@*****.***
Drash Contracting, Inc
*** *** ***** ****** *** Antonio, Texas 78232
Project Coordinator February 13, 2023 – March 22, 2024
• Assist project team with project startup and project jobsite closeout.
• Processed and submitted all submittals to architect for review, distributed all approved submittals to subcontractors, and maintained submittal logs.
• Type all project correspondence and memos.
• Processed and submitted RFIs to architect for review, emailed approved RFIs to appropriate subcontractors per project mgr. direction, maintained RFI logs.
• Scan pertinent project paperwork and maintain project files.
• Print and maintained project plans sets.
• Request pricing from subs, follow-up with subs, compile all pricing into project folder for project manager’s review.
• Schedule all city inspections for superintendents and maintain inspection log.
• Place orders for dumpsters, porta potty, trailers, storage containers, and maintain all rental services for the duration of the projects.
• Schedule all cancellation of rental services, arrange for all rental pickups at the end of each project. O’Haver Contractors
12831 O’Connor Rd., San Antonio, Texas 78233
Project Administration May 01, 2017 - August 29, 2022
• Assist project team with project startup and project closeout.
• Type all project correspondence and memos.
• Process, write subcontractor agreements, purchase orders and change orders.
• Track all subcontracts agreements, purchase orders, change orders, RFIs until completely executed.
• Distribute all executed subcontract agreements, change orders, RFIs, to appropriate subcontractors, and all executed purchase orders to suppliers/vendors.
• Maintain all project logs for subcontracts agreements, purchase orders, change orders, RFIs.
• Scan pertinent project paperwork and maintain project files.
• Process invoices and subs pay applications for payment entered to accounting software.
• Request and verified COI and P&P bonds.
• Schedule and attend Owner, Architect, Contractor (OAC) meeting.
• Take project meeting minutes.
• Process and distribute approved meeting minutes to all attendees.
• Assist estimator with bids.
• Request and process all final project documents for closeout.
• Process warranty requests, maintain warranty logs. Satterfield & Pontikes Construction, Inc.
12807 Wetmore Rd, San Antonio Texas 78229
Administrative Assistant (Field) October 04, 2006 – July 22, 2016
• Assist project team, with project startup and project jobsite closeout.
• Type all project correspondence and memos.
• Process, write subcontractor agreements and purchase orders.
• Track all subcontract agreements, purchase orders, change orders, RFIs until completely executed.
• Distribute all executed subcontract agreements, change orders, RFIs, to appropriate subcontractors, and all executed purchase orders to suppliers/vendors.
• Maintained logs for subcontracts agreements, purchase orders, change orders, RFIs.
• Request and verified COI and P&P bonds.
• Scan all pertinent project paperwork and maintain project files.
• Maintain office supplies and office equipment.
• Processed invoices and subs pay applications for payment entered to accounting software.
• Gathered all pertinent paperwork such as sub/vendor/supplier lien releases, invoices, CPR, submitted to main office in Houston for subcontractors to be paid.
• Distribute checks to subs, notarize check lien releases.
• Request and process all final project documents for closeout. Skills: 18+ years construction industry administrative assistant experience. Microsoft office -Word, Excel, Outlook, Teams, Adobe, DocuSign, Viewpoint Construction, Primavera Contract Manager
(Expedition), PlanGrid, Computer Ease.
Education:
• San Benito High School
• CBM Education Center, San Benito, Texas
References:
• Juanita Valdez Dupont - 210-***-****
• Kelly Carlton - 512-***-****
• Carlos Hernandez - 210-***-****
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