Executive Assistant Administrative Support

BEN ESNER

347-***-**** / *************@*****.***

PROFESSIONAL EXPERIENCE

Flower Construction – Summit, NJ 2023 – Present

Executive Assistant to CEO

Provide comprehensive administrative support to the Chief Executive Officer

Serve as gatekeeper; screen, prioritize, and respond to incoming correspondence with discretion

Manage calendars; schedule internal and offsite meetings, conference calls, web conferences, and luncheons

Coordinate international and domestic travel arrangements; book flights, hotels, ground transportation, and dining reservations; prepare detailed itineraries including visas, passports, agendas, and meeting materials

Draft and edit written correspondence; create letters, documents, presentation materials, confidential reports, and spreadsheets; edit documents, handle errand requests, and perform extensive research

Create job postings, conduct initial screenings, schedule interviews, and handle new hire setup/orientations

Research and purchase new vehicles for the company; organize all insurance and registration for vehicle fleet

Plan and execute company events and parties; reserve venues, arrange catering, and provide onsite support

Handle office management responsibilities including inventory management and vendor payments

Holliswood Development – New York, NY 2015 – 2023

Executive Assistant to CEO

Provided comprehensive administrative support to the Chief Executive Officer

Served as gatekeeper and liaised with architects, builders, vendors, and decorators on behalf of the CEO

Managed calendar; scheduled in-person and virtual meetings and events

Created job postings, scheduled interviews, onboarded new hires, and handled building maintenance

Responded to all stakeholder concerns and resolved immediately; maintained a high level of confidentiality

Drafted letters, presentation materials, confidential reports, and spreadsheets; proofread and edited documents

Coordinated and supervised the complex relocation of the business to a new location

MetLife – New York, NY 2014

Executive Assistant to VP (Contract)

Provided administrative support to the Vice President and assisted with various administrative projects

Reconciled expenses and billing records across multiple databases; spearheaded search for product software

Jordan Matter Photography – New York, NY 2011 – 2013

Executive Assistant to CEO

Served as gatekeeper to the CEO and acted as primary liaison; handled scheduling and client correspondence

Worked directly with vendors and employees to arrange shoots; updated website and handled PR efforts

Supervised the release and promotion of Mr. Matter’s New York Times best-selling book: Dancers Among Us

Chia Messina Photography – New York, NY 2002 – 2011

Executive/Personal Assistant to CEO

Provided personal support to the CEO and served as primary liaison with personal and professional contacts

Managed scheduling, billing, inventory, and day-to-day operations; maintained office website and platforms

Oversaw accounting and personal monthly bills; managed Manhattan and upstate residences

Drafted correspondence, website, blogs, social media, and advertising; interviewed household staff

EDUCATION

Oberlin College – Oberlin, OH – Bachelor of Arts (1999)

SKILLS

Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams), Adobe Creative Cloud, Ariba, Procore, Photography

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