Executive Assistant Office Manager

SUSIE CARNES

310-***-**** ***********@******.***

OBJECTIVE

An experienced Executive Assistant, Office Manager, and Office Director, I enjoy a high-energy environment working closely with studio principals and supporting multiple leaders in varying levels to create a highly efficient environment, fully aligned with its culture and performance standards.

SKILLS & ABILITIES

Several years of experience working for C-suite executives and principals

Experience working with diverse groups of creative professionals

Detail-oriented, organized, and able to anticipate needs of executive staff

Interpersonal skills; friendly and engaging, excellent communication with C-suite clients and consultants, staff and everyone in-between

Strong professional writing and communication skills

Computer skills; ArchiOffice, Microsoft Office Suite; (Word, Excel, and Outlook) Slack, social media (Instagram, Facebook)

Property, Project and Facility Management

Special Event Planning

Work well independently while maintaining a team player can do attitude

Dependable, trustworthy, and discrete

EXPERIENCE

2022-Present

Office Director, BA Collective, Santa Monica, CA

Support Founding Principal and Partners and Manage Office staff of 30+

All administrative tasks listed below

2008-2022

Executive Assistant to Hagy Belzberg Founder & Office Director (promoted from Office Manager) Belzberg Architects, Santa Monica, CA

Report directly to Hagy Belzberg, Founding Partner

Managing Partner and Master calendar, providing support for professional and personal needs, consulting with C-suite clients, consultants, contractors, and staff on his behalf

Ensure office-wide coordination by overseeing the office calendar and bookings, for both in-office and offsite meetings, virtual conferences with C-clients, consultants and contractors

Managed seamless transitions of several office moves as company grew from 12-35

Support partners and senior staff by booking travel, overseeing daily itineraries, managed architecture and business licenses, expense reports, timesheet support, and various other administrative tasks

Ensured efficient office operations by managing facility needs including coordination of contractors, negotiating vendor fees, and ensuring safety of staff and visitors.

Managed team lunch and learns, executive off-sites, and company parties and events including budgeting

Supported internal communications including created PowerPoint presentations for weekly staff meetings and happy hours

COMMUNICATION

My communication skills are well honed for a variety of audiences and have allowed me to venture into many areas of employment, from architecture, travel and hospitality, music, film, and television. For example:

Daily Grill Restaurant, Los Angeles, CA

General Manager

TiVo Inc., Silicon Valley, CA

Executive Assistant to the Vice President of Advertising

Fox Family Music, Westwood, CA

Coordinator of Music Administration to the Vice President of Music Administration

Executive Assistant to the Vice President of Music Administration (promoted)

Saban Entertainment, Westwood, CA

Executive Assistant to the Vice President of Music Administration

EDUCATION

Business Management Coursework, El Camino College, Torrance, CA

References Upon Request

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