Office Manager Executive Assistant
Resume:
Synthia Brown Resume
Synthia A. Brown
Rosenberg, TX 77469
713-***-**** Cellular
*******.*******@*****.***
PROFESSIONAL SUMMARY
Over thirty years of experience working in an office environment in various positions, including, Business Administration, Office Manager, Human Resources, Senior Project Administrator, Executive Assistant, Procurement and Project Expediting, Restaurant Management and Training Coordination. I’m a versatile individual with strong multi-tasking abilities. Extremely organized and accustomed to meeting deadlines. I’m a quick learner and self- motivated. EMPLOYMENT HISTORY
02/14 - 08/22 GREAT WAY CONSTRUCTION
Business Administrator
In this position I managed the daily operations of the office. Communication with clients in person, via email and telephone conversations. Responsibilities included but were not limited to basic office management skills as well as being a liaison between management and Sub-contractors. I assisted the President with project administration and contract negotiations in addition to managing the purchasing and accounting departments.
08/06 – 08/12 ENERTECH SERVICES INTERNATIONAL INC. Office Manager
In the position of Office Manager, I was responsible for the following items: Downloading resumes of potential new hires from our website, maintaining personnel files, employment verifications, issuance of security badges and. My office management responsibilities often overlapped with, HR, Procurement and Project Administration related duties, in this role I’m responsible for purchasing of office furniture, reproduction machines and supplies, establishing vendor relationships, processing Visas and Passports, interacting with company attorneys regarding immigration issues. I act as trade show coordinator, travel coordinator, special event coordinator and timesheet administrator. In addition to all of these items I assist the management and project team with any of their daily office requirements. 11/05 – 08/06 CDI ENGINEERING SOLUTIONS
Procurement/Expeditor
As an Expeditor it was my responsibility to prepare file folders for each purchase order, keep PO’s, Change Orders, Inspection Reports, Expediting Reports, Receiving Reports, Damage Reports and PODs. I was required to contact the vendor on a weekly basis to ensure that that the ship dates on the project were accurate. If any problems occurred between the fabricator and problems with the drawings, it is my responsibility to ensure that I do whatever is necessary to get the fabricators revised drawings so that production will not be interrupted. This involves strong communication skills between the vendors and engineers. If a onsite ship date changes, it is my responsibility to determine why and find out what I can do to minimize the slippage time.
Senior Project Administrator
As Project Administrator at CDI Engineering Solutions I assist the Project Director of the DuPont Cougar Project. This was a high profile project due to its monetary value and fast track pace. Working as liaison between the Project Director, Project Engineer and the other discipline leads, it is necessary to maintain close interaction with team members by organizing weekly project team meetings to keep up with various phases of the project. I was responsible for the organization and facilitating of teleconference and video conference meetings using the Web-Ex Program. All travel arrangements were booked on-line utilizing Cliqbook Travel Management. Document Management was maintained utilizing Microsoft Office and Documentum (A DuPont on-line Document Storage). I was responsible for managing daily needs of project team.
Synthia Brown Resume
Page 2 of 2 Pages
7/05 – 11/05 MODEC International LLC
Project Administrator (Contract Position)
MODEC is a company that specializes in the design, installation, and operation of Production Storage and Offloading Units (FPSOs) these are storage units which store oil, separate oil from natural gas, water and sludge, floating Storage and Offloading Unit (FSO) and Tension Link Platforms (TLP) vessels. Working within the area of Project Administration I was a communication liaison between the project manager, clients, subcontractors and vendors. I rendered specialized administrative support while working to assemble pre-qualification packages and bid packages. It was my responsibility to assist the Senior Projects Control Analyst in compiling data for pricing of Piping Materials, formatting and compiling Requisition for Quotation (RFQ) packages for the procurement department. My daily functions incorporated assisting various engineering disciplines with placing technical specifications in the company template, creating and maintaining project files, electronic distribution of Word documents and Excel spreadsheets. I worked specifically on the Shell and Chevron projects. 08/02 – 08/04 SASSY’S CREOLE KITCHEN
General Manager
As general manager, I managed the daily operations of Sassy’s Creole Kitchen. This included the hiring and management of kitchen staff, wait staff, bartenders and hostesses. I auditioned and booked entertainment for weekly music and poetry shows. I managed twenty employees. I handled inventory purchasing, accounts payable and receivables, made decisions on which vendors to utilize based on their pricing, payroll and employee shift scheduling. This establishment received an excellent review from the food critic Alison Cook in the Houston Chronicle Dining Guide – February, 2004 and excellent reviews from other local area food critics.
08/99 – 06/02 SCHLUMBERGER
Training Coordinator – Data & Consulting Services
My responsibilities included handling course logistics pertaining to Data Consulting Services (DCS) Open Hole and Cased Hole Log Analyst Training Courses. My involvements in this area included but were not limited to course scheduling, registration, visa processing, geology field trips, financial assistance, recreational activities, accounting, travel and QHSE Special meetings and trade show events and global client visits. These course accommodations were for International and domestic employees. I’m certified as a driving instructor with requires my performing Commentary Drive Evaluations for employees QHSE records.
Schlumberger Continued - Administrative Assistant to the Global Clients Director I supported the Global Clients Director in organizing International Schlumberger client visas to the United States. I assisted with bid proposals, travel arrangements, visa processing, transportation and entertainment for these clients while touring Schlumberger facilities. I assisted with the preparation of bid proposals for work affiliated with international projects in the Middle East and Africa. EDUCATION TEXAS WOMAN’S UNIVERSITY, DENTON, TX
Journalism Major
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