Executive Assistant Non-Profit

Melanie Chapman 818-***-**** ***************@*****.***

Executive Assistant to High Net Worth, Entertainment, & C-Suite; Paralegal

Work Experience - Highlights

Executive Assistant to Sid Sheinberg, former COO of Universal Studios (1999-2019)

Handle all executive communications for Attorney/Head of Entertainment company

Manage and track philanthropy and political donations

Coordinate complex scheduling for internal and external meetings

Coordinate domestic and international travel, private and commercial

Interface with High-Net-Worth financial team and attorneys, A-List talent

Maintain confidentiality, represent principal’s interests in business matters

Board liaison for international non-profits and NGOs

Draft letters and speeches, coordinate interviews, screen press requests

Review production contracts, create development concepts and write script notes

Research new project options, interface with high profile creators & representatives

Coordinate & Manage Events including screenings & private home parties

Track and participate in all phases of film productions- including Intl. marketing

Executive Assistant to founder of Non-Profit (family of Sheryl Sandberg) (2021)

Generate all correspondence for Principal Paula Goldberg (https://www.pacer.org/)

Create and maintain personal investment tracking system

Schedule personal and business meetings

Coordinate extensive private jet travel, travel with principal off-site

Schedule complex medical appointments, attend and take notes

Oversee hiring and scheduling of household staff, manage vendors and decorators

Liaison with Non-profit staff and lobbyists in Washington D.C.

Executive Assistant: Lynn & Norman Lear, TV & Documentary Producers (2021-2022)

Manage complex personal and business calendars

Oversee travel for Board meetings, retreats, and Production events

Coordinate screenings and in-home hosted events, hire staff, and assist hosting

Manage scheduling for estate staff and establish security protocols during Covid

Additional details of recent Contract and Freelance positions (2022-24) available upon request

Demonstrated Skills

Project Management: Advanced Communication and Research Skills (Westlaw Certified)

Maintain High Degree of Confidentiality regarding Professional, Personal and Financial Matters; Communications Liaison for Board, Business Managers & Legal teams; Concierge-Level Support for Event Planning and Estate Management; Diplomatic Gatekeeper; Respectful Management of Office and Household Staff.

High proficiency in Google and Microsoft Suites, Teams, Outlook, Excel, PowerPoint, Adobe Creative Suite, Slack, Zoom, Google Sheets, Calendry; Masterful Time management; Excellent with multi-tasking; able to work hybrid schedule; Highly intelligent and Resourceful; Able to navigate difficult personalities; Diplomatic Gatekeeper; Thrives in fast-paced and challenging environments; Flexible Team Player; Solutions-oriented Proactive Problem Solver; Discrete and Pleasant demeanor; Strong Work Ethic, Good Sense of Humor; No Task Too Big or Too Small

Education: Bachelor’s Degree: Bard College- NY ; Certified Copy Editor - UCSD, Certificated Paralegal - UCLA

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