Executive Assistant Office Manager

Arlynn Winokur

HUNTINGTON BEACH, CA 949-***-**** **********@*****.*** WWW.LINKEDIN.COM/ARLYNNSEA SR. EXECUTIVE ASSISTANT OFFICE MANAGER

PROFESSIONAL SUMMARY

Accomplished Sr. Executive Assistant with over 15 years of supporting C-Suite executives in dynamic, fast-paced environments. A trusted professional known for driving success through methodical and strategic support. Proven history of aligning administrative operations with corporate goals, consistently exceeding expectations in partnership with senior management. Experienced in thriving under pressure and managing multiple priorities in a deadline- driven environment.

AREAS OF EXPERTISE

Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly.

Meticulous with details, and accuracy.

Possess a keen sense of urgency and accountability, reactive to changing business needs.

Strong people skills and the ability to build relationships with stakeholders, including customers, suppliers, and company executives.

Exceptional interpersonal, oral, and written communication skills, including the ability to work effectively in a diverse team environment.

Has a high - level of integrity, discretion, professionalism, and commitment to maintain confidentiality.

Forward initiative-taking thinker, who has a strong process-improvement mindset, and possess a high EQ for problem-solving, and strong decision-making capability. Lisa McDennon Design, LLC

EXECUTIVE ASSISTANT, OFFICE MANAGER, HR GENERALIST 10/2019 – 1/2024

• Optimized office operations by scheduling {75+} high-priority meetings and resolving conflicts.

• Manage complex and detailed domestic and international travel including flight reservations, hotel, car service and dinners.

• Coordinating private events for businesses including maintaining guest lists, sourced location of events, managed guest accommodations, catering and entertainment.

• Implemented 90% of company’s employee benefits to include health care, 401K plan, PTO and holiday benefits. Managed payroll for both businesses.

• Enhanced employee integration process by managing onboarding and offboarding for {15+} staff, including orientations and policy training.

• Generated {$10m+} in revenue by preparing {20+} design proposals aligned with project scope.

• Boosted company operations by establishing and nurturing relationships with {25+} key vendors.

• Secured a top industry award for principle by assembling a comprehensive nomination package, highlighting company achievements.

The HydraFacial Company 1/2018 – 10/2019

EXECUTIVE ASSISTANT TO CEO/COO

• Streamlined CEO/COO's scheduling and correspondence, reducing response time by 30% and increasing meeting efficiency.

• Implemented a priority inbox system using Outlook, reducing the CEO's daily email processing time by 50%.

• Coordinated {20+} complex domestic and international travel arrangements, optimizing CEO/COO's schedules.

• Responsible for all travel coordination of VIP clients and customers, as it relates to hotel accommodations, flights, and transportation.

• Developed and dispensed meeting agendas, presentations, and documents for all internal/external PROFESSIONAL EXPERIENCE

meetings; also planned out corporate meetings, lunches, and events for 100+ employees.

• Collaborated with multiple departments for developing CEO marketing videos and press releases.

• Collaborated with the International Sales, Marketing, and Administration teams to confirm their alignment with the CEO’s messaging specifics.

• Mentored new administrative hires to ensure staff cohesion and efficient workflows. HSG. LLC

SENIOR EXECUTIVE ASSISTANT TO CHAIRMAN/CEO (REMOTE) 6/ 2016 – 7/2017

• Aggregated, evaluated, and prepared data used for statistical reporting in Microsoft Excel.

• Curated and maintained an extensive database of international contacts, which bolstered global networking capabilities and increased potential partnerships by 25%.

• Developed, finalized, and dispensed PowerPoint presentations for use in both executive and client- level meetings.

• Managed office management and staff on-boarding activities and document preparation.

• Invoiced and reconciled business operations accounts; also maintained database systems for customer relationship and both data and cost reporting management purposes.

• Finalized intricate domestic and global travel bookings including finalizing trip itineraries and documentation.

Western Digital Corporation

EXECUTIVE ASSISTANT TO THE PRESIDENT 6/ 2015 – 6/2016

• Supported executives as the foremost point of contact for all customers; also functioned as an effective intermediary for executives and senior management by organizing executive outreach and correspondence efforts.

• Efficiently managed a complex calendar to ensure a conflict-free schedule and allocating time during the day to work on urgent deadlines.

• Organized on-site executive staff meetings, including conference room reservations, agenda creation and catering; confirmed with staff prior to the meeting to ensure they had all necessary information to ensure meeting productivity.

• Managed sensitive international correspondences, utilizing high-level discretion and providing timely translations to facilitate executive decision-making. PROMOTION ^

EXECUTIVE ASSISTANT TO THE CIO/ VP OF HDD ENGINEERING, LEAD ADMIN 7/2008 – 6/2015

• Supported the CIO/ VP of HDD Engineering, the VP of RSS Engineering, and the VP of Systems Architecture by effectively organizing their daily schedules.

• Launched the use of innovative new administrative procedures to allow for better time management and better cost controls.

• Worked in conjunction with direct reports and the Finance Department to generate capital expense reports, purchase requisitions, vendor requisitions and new hire system equipment orders in a timely fashion.

• Coached and trained new administrative hires on policies, processes, and internal system applications.

• Implemented a new inventory tracking method using Excel, reducing material overstock by $2,000 within the first six months.

TECHNICAL SKILLS

Adobe Acrobat & Photoshop, Concur, Dayforce HR, Google Programs (Gmail, GSuite, Calendar & Drive) MS Teams Meeting, MS Office Suite for Windows, Outlook 365, Oracle Database, PeopleSoft, Salesforce, SAP, SharePoint, Smart Board, Studio designer, Zoom Conferencing EDUCATION & CREDENTIALS

Bachelor of Science, Business Communications, University of Phoenix (2012, 4.0) Certification, Notary Public Exp. 2026

Administrative Assistant Certificate Program, 2005 (Saddleback College, Dean’s List)

Microsoft Specialist Certification, Excel, Outlook, PowerPoint, Word. Office 365 HR Generalist Certification, San Diego, 2020

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