Administrative Assistant Coordinator
Resume:
GLENDA R. CARMACK
Wilder, KY 41071
SUMMARY
A reliable, trustworthy and conscientious individual who is able to multi-task, handle pressure, work as part of a team and most importantly get a job done well. I have an infectious enthusiasm and an inspirational style with extensive experience to develop superb organizational, problem solving skills. I am looking for an opportunity with a company that will not only challenge me professionally but also allow me to develop my knowledge and potential future.
PROFESSIONAL EXPERIENCE
Cincinnati Arts Association (Aronoff Center) October 2023 – December 2023
Office Administrative Coordinator
Provided administrative support and coordinated office services across departments for the arts and entertainment in Cincinnati, Ohio
Acted as the first point of contact for the organization and ensured a positive experience for guests
Financial analysis and budget management
Leadership, organizational development and management of complex, changing organizational environments including boards, volunteer, staff, artists and audiences
Organized and input information into VenueOps for all shows, events and plays.
Posted payments, discounts for shows
Served as a central clearing point for information on operations
Answer phones and provide general service to clients regarding use of the facility
Record and distribute minutes of operations department meetings and other meetings
Ordered office supplies
Assisted Rentals Manager with touring prospective clients and supplying them with necessary information
Utilized event scheduling software to assist with bookings and payments
Provided switchboard relief when needed
estle Purina (Contract Position)
Engineering Administrative Assistant February 6, 2023 – September 8, 2023
Provides administrative and clerical duties to support the daily operations of NEP team.
Schedules meeting with NP Corporate and off-site engineering groups.
Prepares presentations for department meetings.
Organizes and facilitates all new hire employes and their onboarding.
Performs a variety of tasks to support engineering applications and processes.
Performs speci c and limited portions of more complex assignments.
Enters Drawing Management and Bill of Material (BOM) maintenance information
for production, pre-production, service and sample parts.
Develop and maintain documents required for the function of the engineering
department.
Develop and create reports for engineering management regarding resource
allocation, key department metrics, and performance.
Document processes and engineering standards for control and distribution
according to current Quality Management Systems.
Work closely with project and product managers to review and improve
documents as warranted.
Performs other duties as assigne
Nestle Purina (Contract Position)
Engineering Administrative Assistant February 6, 2023 – September 8, 2023
Provides administrative and clerical duties to support the daily operations of NEP team.
Schedules meeting with NP Corporate and off-site engineering groups.
Prepares presentations for department meetings.
Organizes and facilitates all new hire employes and their onboarding.
Performs a variety of tasks to support engineering applications and processes.
Performs speci c and limited portions of more complex assignments.
Enters Drawing Management and Bill of Material (BOM) maintenance information
for production, pre-production, service and sample parts.
Develop and maintain documents required for the function of the engineering
department.
Develop and create reports for engineering management regarding resource
allocation, key department metrics, and performance.
Document processes and engineering standards for control and distribution
according to current Quality Management Systems.
Work closely with project and product managers to review and improve
documents as warranted.
Performs other duties as assigne
Nestle Purina (Contract Position)
Engineering Administrative Assistant February 6, 2023 – September 8, 2023
Provides administrative and clerical duties to support the daily operations of NEP team.
Schedules meeting with NP Corporate and off-site engineering groups.
Prepares presentations for department meetings.
Organizes and facilitates all new hire employes and their onboarding.
Performs a variety of tasks to support engineering applications and processes.
Performs speci c and limited portions of more complex assignments.
Enters Drawing Management and Bill of Material (BOM) maintenance information
for production, pre-production, service and sample parts.
Develop and maintain documents required for the function of the engineering
department.
Develop and create reports for engineering management regarding resource
allocation, key department metrics, and performance.
Document processes and engineering standards for control and distribution
according to current Quality Management Systems.
Work closely with project and product managers to review and improve
documents as warranted.
Performs other duties as assigne
Nestle Purina (Contract Position)
Engineering Administrative Assistant February 6, 2023 – September 8, 2023
Provides administrative and clerical duties to support the daily operations of NEP team.
Schedules meeting with NP Corporate and off-site engineering groups.
Prepares presentations for department meetings.
Organizes and facilitates all new hire employes and their onboarding.
Performs a variety of tasks to support engineering applications and processes.
Performs speci c and limited portions of more complex assignments.
Enters Drawing Management and Bill of Material (BOM) maintenance information
for production, pre-production, service and sample parts.
Develop and maintain documents required for the function of the engineering
department.
Develop and create reports for engineering management regarding resource
allocation, key department metrics, and performance.
Document processes and engineering standards for control and distribution
according to current Quality Management Systems.
Work closely with project and product managers to review and improve
documents as warranted.
Performs other duties as assigne
Nestle Purina (Contract Position) February 2023 – September 2023
Engineering Administrative Assistant
Provides administrative and clerical duties to support the daily operations of NP team
Schedules meeting with NP Corporate and off-site engineering groups
Prepares presentation for departmental meetings
Organizes and facilitates all new hire employees and their on boarding
Performs a variety of tasks to support engineering applications and processes
Performs specific and limited portions of more complete assignments
Enters Drawing Management and Bill of Material (BOM) maintenance information for production, pre-production service and samples parts.
Develop and maintain documents required for the function of the Engineering development
Develops and creates reports for engineering managements regarding resource allocation, key department metrics and performance
Document processes and engineering standards for control and distribution according to current Quality Management Systems
Work closely with project and product managers to review and improve documents as warranted
MEMI (Music and Event Management, Inc) July 2021 – December 2023
Heritage Bank Center October 2021 – December 2023
Event Staff – Part Time
Greeting all guests in a timely manner upon entering and exiting
Checking all bags in a timely manner for banned items and permissible bag sized to insure safety
Metal-detecting using a wand for dangerous items in a timely manner
Ticket scanning
Answering any questions a guest may have with accurate information
Assisting guests with directions to any area of the stadium with precision
Guaranteeing a high level of customer service
Lowes Home Improvement October 2020 – July 2021
Customer Service Representative – Part Time
Use of Lowe’s computer software platform
Excellent communications skills with customers and other associates
Exceptional eye for detail
Dedicated to assisting customers
Answered customer questions in person
Assisting customers in finding products in need
Kokosing Construction July 2020 – October 2022
Amazon CVG Hub Project
Safety Administrator
Provides administrative support for corporate/construction safety department including all Directors, Contractors and subcontractors
Maintains, updates and audits company safety data base and learning management software
Responsible for maintenance and overall accuracy of safety training records including paper files
Prepares analysis and communications such as spread sheets, tables, charts and presentations in relation to safety, security and workers compensation
Maintains, updates and distributes environmental/safety policies and procedures documentation
Compose correspondence to company personnel and external agencies as required
Maintains confidentiality related to environmental, safety and security issues
Performs other duties as assigned or required
Campbell County Area Technology School April 2017 – June 2020
Administrative Specialist III
Maintain records and process vendor orders for building
Manage Site, and departmental budgets
Request and track work order requests
Maintain all confidential personnel files for building
Process and direct documentation to staff from Principal
Operate all office machines
Operate switchboard
Type letters, memos bulletins, announcements, newsletters, forms, etc.
Supervise students, parents and visitors
Maintain filing system
Prepare reports, record minutes at site meetings
Maintain staff time sheets and sick leave
Enter student attendance on a daily basis
Enter student enrollment and grades into KDE portal
EDUCATION
Campbell County High School
Graduated June 1981
Southern Ohio Technical College
Degree – Travel & Tourism
OSHA Certified
SKILLS
Microsoft Office Suite (Word, Excel, PowerPoint, Access, Publisher, SharePoint and Visio)
PeopleSoft
Adobe
Concur Travel Management (Travel Arrangements and Expenses)
Target Zero
Bluebeam
Survey Monkey
Google Docs
Dropbox
Ariba Accounting System
Infinite Campus
TEDS (Technical Education Database Systems)
Catalyst Accounting System
Ketera
QuickBooks
Crystal Reports
Astea
References upon Request
Contact this candidate