Executive Administrative Assistant

Summary:

Highly skilled, detail-oriented, and bilingual Spanish Executive Administrative Assistant with over 10 years of experience in Administrative Management, Client Services, and Executive Support.

Skill Areas:

Professional Experience:

Paralegal • Morgan & Morgan PC • 2023 - 2024

Conferred with clients and other involved parties to gather and track case information, collected medical records, payments, bills, and documentation.

Collected, drafted, and maintained resources to provide comprehensive materials accessible to the firm's attorney.

Utilized advanced software to draft and prepare documents.

Drafted and prepared production for Interrogatories, demands and complaints.

Screened calls and emails and responded accordingly to support executive correspondence.

Marketing Coordinator • DLA Piper • 2023 - 2023

Supported the Marketing Director and Latin America team based in other countries to develop strategies in promoting the firm’s brand and services.

Collected, drafted, and inputted the firm’s global credentials into a master excel spreadsheet.

Utilized advanced software to prepare reports and presentations.

Paralegal • Ginarte Gallardo Gonzalez Winograd LLP • 2021 - 2022

Conferred with clients and other involved parties to gather and track case information, collected payments, bills, and documentation.

Collected, drafted, and maintained resources to provide comprehensive materials accessible to the firm's attorney.

Reduced project lags by coaching staff on best practices and company processes.

Opened and managed a minimum of 10 cases per week, while providing executive administrative and calendar management support.

Utilized advanced software to prepare documents, reports, and presentations.

Screened calls and emails and responded accordingly to support executive correspondence.

Executive Assistant • Amaro Law, LLC • 2014 - 2019

Partnered with community and company leaders to increase firm's presence and assisted partners with reputation management and branding.

Managed all office scheduling, calendars, appointments, travel, meetings, and events.

Created and implemented marketing strategies and proposed innovative ideas to attract new clients.

Drafted correspondence, developed marketing materials, and submitted documentation to the appropriate parties.

Provided administrative support and research for litigation and court proceedings.

Managed all administrative tasks for firm partners and associates.

Answered telephone inquiries, coordinated meetings and conferences, and organized key information, data, and research for partners.

Executive Assistant & Case Manager • Davis, Saperstein & Salomon, PC • 2018

Provided executive administrative support to all attorneys and was responsible for coordinating all executive meetings, court appearances, appointments, and events.

Managed executive schedules, special event calendars, court dates, and programs while supervising all logistics, inventory, vendor relations, travel arrangements, and transportation.

Managed all correspondence, budget monitoring, medical records, insurance claims, and documentation for the office while maintaining data in organized databases.

Supervised, managed, and developed creative content for the firm’s social media handles and successfully increased page engagements.

Developed and drafted reports, professional communications, correspondence, marketing mailings, databases, proposals, and materials.

Prior Relevant Experience:

Administrative Assistant & Marketing Coordinator • Linklaters LLP • 2003 - 2009

Legal Executive Assistant • Shearman & Sterling LLP • 2001 – 2003

Education:

BBA in Information Systems Management • Berkeley College

AAS in Office Administration • Berkeley College

Administrative Support

Marketing Coordination

Database Management

Administrative Oversight

Scheduling & Organization

Performance Management

Accounting & Record keeping

Budget Management

Event Coordinating

Employee Relations

Research & Analysis

Project Coordination

Project Management

Department Support

Travel Arrangements

Calendar Management

Report Creation

Problem Solving

Critical Thinking

Communications

Strategic Planning

Time Management

Data Management

Executive Support

Purchase Requisitions

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