Administrative Assistant Front Desk
Resume:
Sally Wood
**** ********** *****, *******, **** *4266
Cell – 740-***-****
********@*******.***
PROFESSIONAL EXPERIENCE
OHIO STATE UNIVERSITY, RAVENNA, OHIO
Office Services Coordinator 2 – Portage County - 7/1/24 -
KENT STATE UNIVERSITY, KENT, OHIO
Administrative Assistant, 7/24/23 – 6/21/24
- Identify/allow access to those entering the building
- Receptionist responsibilities
- Special projects
HILLEL, KENT STATE UNIVERSITY, KENT, OHIO
Front Desk Coordinator, 8/12/2022 – 7/13/2023
- Open office
- Answer phones
- Identify/allow access to those entering the building
- Work study management
- Entries into Little Green Light (checks, pledges, acknowledgement letters)
- Agenda for Staff Meetings
- Board of Directors
set up
RSVP List
meeting minutes
- Maintain and order all office supplies
- Parking lot control
- Special events
KENT STATE UNIVERSITY, KENT, OHIO
Clerical Specialist, Dean Hannon’s Office, 8/30/2021 – 5/9/2022
- Conference room scheduling
- Answer phones
- Work requests
- Walk-ins
- Promotional items
- Stipends reimbursements
- Set up for interviews (hotel/food)
- Special promotions
MEDBEN, NEWARK, OHIO
Executive Assistant, 2018 – March 2021
- Mail/phone calls
- Board packets
- Conference room scheduling
- Event planning/set-up
- Company car scheduling
- Assist President and all Vice Presidents with administrative tasks
- Continue with all activities listed under Sales Analyst
Sales Analyst, January 2007 – 2018
- Respond to phone calls from brokers/agents, sales staff, vendors and general calls to Sales and Marketing Department.
- Monitor calendars for Regional Sales Managers and Vice President of Sales and Marketing
- Ensure that events on all calendars have materials ordered from the appropriate individual/department
- Maintain files
- Prepare mailing lists and materials for special events
- Compile welcome kits for new clients
- Track and input working hours in Paycom for sales staff and specific employees in the Proposal/Marketing Department
- Sort and distribute department mail
- Maintain inventory levels on all Sales/Marketing materials (internal and external)
Print additional materials when quantities are low and issue requests for additional print runs of externally printed materials.
- Input new proposals into the Status Report and hyperlink to appropriate files.
- Track and record individual sales activity for sales staff
- Expense/mileage reports for sales staff
- Travel arrangements
- Set up on-line meetings
- Schedule conference lines
- Coordinate entire process for conferences and tours of MedBen. This includes mailing flyers, tracking RSVP’s preparing materials, ordering food, reserving conference facility and preparing any giveaways’ involved with the event.
- Track reviews of clients for sales staff to ensure that meetings are being held in accordance with past history of reviews.
- Coordinate all sponsorship/golf outing registration/conferences and payment.
- Ensure that all MedBen Sales and Marketing licenses are renewed
- Handle all other administrative tasks needed by the Sales/Marketing Department.
ORTHOPAEDIC SPECIALISTS AND SPORTS MEDICINE, NEWARK, OHIO
Medical Billing Specialist, March 2002 – January 2007
- Input daily charges
- Check on outstanding patient balances and bill patients
- Follow up with notices if payments are not received
- Turn patients over to collections for non-payment as directed by physician.
- Submit insurance claims and follow up on outstanding payments on unpaid procedures by insurance companies
- Input patient payments and insurance payments. Insurance payments must have correct calculation for write-off, no pay information and correct patient balances. File appeals as necessary.
DR. SAMUEL KINER, NEWARK, OHIO
Business Coordinator, July 2001 – March 2002
- Check patients in and out, accounts receivable and accounts payable for the business
- Run monthly reports, handle insurance claims and manage front office.
- Create treatment plans
DENISON UNIVERSITY, GRANVILLE, OHIO
Registration Secretary, July 2000 – November 2000
- Contact/schedule students (including those abroad and returning for class).
- Assign classrooms for all classes
- Liaison with instructors for all course offerings
- Ensure that appropriate paperwork has been received from students in Independent Studies/Senior Research
OWENS CORNING, GRANVILLE, OHIO
Records Management Specialist, January 1979 – July 2000
- Create/maintain intranet web pages for Knowledge Resource Center
- Ensure that all Granville employees comply with Corporate Records Management policies and procedures
- Payment of all department invoices (approximately $400,000/year)
- Conduct on-line database searches for market information
- Create databases, download corporate archive material
- Other positions while at Owens Corning include Word Processing Supervisor, administrative support for Purchasing Agent and Corporate Buyers, chemical ordering and expediting of purchase orders.
EDUCATION
Licking Valley High School, Newark, Ohio
Completed coursework towards business.
Central Ohio Technical College, Newark, Ohio
Associate Degree in Secretarial Science, April, 1980
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