Accounts Payable Purchase Order
Resume:
Mary Ramos
Lathrop Ca *****
Cell:510-***-****
Email: *************@***.***
Areas of Expertise
Accounts Payable-full
cycle
Purchase Order
ACH & Wire transfers for
U.S. & Canada
Audit & Processing of
Expense Reports
Month-End Close
Year-End 1099/W-9
Credit Card
Reconciliation
Subcontractor
Retention
Industry Lines
Online Styling Service
Wholesale Distributor
Strategic
Merchandising
Restaurant Mgmt.
Global Logistics
Construction
Software
SAGE/MAS90
SAGE/MAS200
SAGE Platinum PFL
Oracle 11i
Oracle Cloud
Oracle fusion
Peachtree
QuickBooks
Construction Partners
MS Excel (Pivot
Tables, V-Lookups)
Education
Bachelor’s Degree –
Business
Administration –
University of Phoenix
A.S. in Accounting-
Heald College
Professional Experience
Bay City Mechanical Industry: Construction Software: Construction Partners Accounts Payable Supervisor 10/2021-Present
• Processing Invoice both Vendor and subcontractors.
• Matching Purchase orders and packing slips with corresponding invoice.
• Weekly AP check run.
• Processing electronic payment in timely manner along with meeting the payment deadlines for all the monthly obligation such as rents, credit cards etc.
• Reviewing and inputting all expense reports.
• Paying subcontractors retentions when due and with management approval.
• Handling vendor/subcontractor payment inquiries and ensuring accounts are kept in good standing.
• Routinely reconcile the accounts of vendors/subcontractor to confirm amounts owed.
• Follow the direction of the Controller/CFO in meeting the department’s goals and priorities.
• Special Project
• 1099 and 1099-NEC
• Handling Accounts Payable Specialist and Accountant. Stitch Fix Industry: Online Styling Service Software: Oracle fusion Accounts Payable Accountant – 10/2020 – 05/2021
• Supported the AP Manager on a team of 10 AP specialist
• Responsible for supporting the AP processing; three-way matching Volume was 1,500 invoices per month
• Responsible for research/resolution on exception invoices
• Compared purchase orders, prices, terms of payment and other charges
• Responsible for audit and processing of expense reports, refunds and validated information from vendors while reviewing support documents
• Verified account codes and entered in vendor invoices.
• Issued purchase order amendments and responsible for stop payments. WorldPac Industry: Car Parts Software: Oracle Cloud /IBS/ AS400 AP Senior Analyst /Accounting Analyst- 06/2017- 09/2020
• Maintaining AP records and files to ensure compliance with IRS rules.
• Setting up and managing vendor profiles and records.
• Helping with yearly Audit.
• Assisting in preparing annual filing of FORM 1099 for Vendors and Partners.
• Assisting in developing appropriate policies and controls for entire payables process.
• Assisting with vendor issues escalated from accounts payable team in a timely manner.
• Reviewing for Sales Tax and Use Tax assessment as part of the invoice review process both for the US and Canada.
• Managing Accounts Payable email inbox timely.
• Reconciling Credit memo.
• Reconciling accounts payable transactions.
• Monitoring accounts to ensure payments are up to date.
• Maintaining vendor files.
• Assisting with month end closing.
• Corresponding with vendors and respond to inquiries.
• Processing daily AP invoices and weekly check runs (checks, ACH, wires) for both Canada and the U.S.
• Maintaining precise records of all vendor payments.
• Reviewing and verifying invoices and check requests.
• Keeping track of all company credit card spending. DOLAN FOSTER ENTERPRISES Industry: Franchise Software: Sage Platinum Accounts Payable Accountant -08/2007-07/2017
Processing 1000 A/P invoices and expense reports into the Accounting system. Paying each properties’ monthly mortgage on a timely basis. Monitoring and ensuring electronic invoices and processing upon receipt. Mary Ramos
1080 Burgas Terrace
Union City CA 94587
Cell:510-***-****
Email: *************@***.***
DOLAN FOSTER ENTERPRISES Industry: Franchise Software: Sage Platinum Accounts Payable Accountant -08/2007-07/2017
• Processing 1000 A/P invoices and expense reports into the accounting system.
• Paying each properties’ monthly mortgage on a timely basis.
• Monitoring and ensuring electronic invoices and processing upon receipt.
• Reviews A/P invoice coding and approvals for accuracy in accordance with the company policies and procedures.
• Managing 15 Area Supervisor.
• Verifies proper receipt of goods in the accounting system and the necessary supporting documentation for processing.
• Assisting in establishing procedures and guidelines to improve payable processes.
• Maintaining all accounts payable files.
• Maintaining aged payable reports with outstanding invoices.
• Setting up New Vendors.
• Run AP Distribution throughout the period and check for accuracy.
• Investigate delinquent invoice on statements.
EXEL GLOBAL LOGISTIC Industry: Global Logistics Software: AS400/Oracle Corporate Accounts Payable Lead -7/2002-7/2007
• Processing 500-1000 invoice a month.
• Managing 15 accounts payable specialist.
• Ensure integrity and consistency of coding cash disbursement.
• Maintaining vendor files, including W-9 and 1099 tax records.
• Managing 15 accounts payable clerk.
• Responsible for reconciling assigned general ledger and bank accounts.
• Builds and maintains teamwork with members of the Procurement department.
• Reconciles outstanding account balances.
• Responds to inquiries from vendors and departments regarding payments and invoices.
• Checks and approves all vouchers for payment.
• Post purchase orders and match invoices.
• Answering vendor inquiries.
• Processing manual and computerized checks.
• Prepares AP reports and maintains AP files.
• Reconciling vendor accounts and follows through outstanding issues to determine basis of payment and nonpayment issue.
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