Document Control Management

Cyndi Gamez

Houston, TX *****

Summary

Document Control Lead with more than extensive years of experience in the Energy/Oil and Gas Industries.

Extensive experience working with a broad range of databases.

Utilize scheduling software (e.g., Primavera P6, Microsoft Project) to create, update, and analyze project schedules.

Maintain document repositories and electronic document management systems (EDMS), ensuring proper organization, version control, and security of documents.

Develop and maintain document templates, filing structures, and metadata standards to enhance organization and retrieval of documents.

Implement and maintain document control procedures and systems to ensure the accurate creation, review, approval, distribution, and retention of documents.

Worked with Oracle R11 & R12, SAP, EPC, LiveLink, SharePoint, eRoom, Documentum, SAP and EDMS databases .

Excellent communicator, self-starter, pro-active and great team player.

Skills:

Microsoft Word, Excel, PowerPoint-Intermediate Level

Strong knowledge of Project Management

Significant knowledge with ensuring documents are compliance with company standards

Experienced in training team members in document control procedures

Professional Experience:

National oilwell Varco 05/2019 – 04/2021

Scheduler

Develop and maintain project schedules, including resource allocation, progress tracking, and milestone management.

Coordinate with project managers, engineers, procurement, and other stakeholders to ensure alignment of schedules with project objectives.

Utilize scheduling software (e.g., Primavera P6, Microsoft Project) to create, update, and analyze project schedules.

Monitor schedule performance and identify potential risks or delays, proposing mitigation strategies as needed.

Communicate schedule updates and changes to relevant parties, ensuring timely awareness of project status.

Collaborate with cross-functional teams to resolve scheduling conflicts and optimize resource utilization.

Generate reports and presentations summarizing schedule performance metrics for management review.

Provide input during project planning phases to establish realistic timelines and milestones.

Support continuous improvement initiatives related to scheduling processes and tools.

Adhere to company policies, procedures, and safety standards while performing scheduling activities.

Various Temporary Jobs 01/2018 – 03/2019

Aramco Services – Contract work with Apex Life Sciences 08/2017 – 11/2017

Document Control Lead

Develop and implement document control procedures and policies to ensure accuracy, accessibility, and security of company documents.

Lead a team of document control specialists, providing guidance, training, and support to ensure effective document management practices.

Establish document control processes for the creation, review, approval, distribution, and archiving of documents in accordance with company standards and industry regulations.

Coordinate with internal departments and external stakeholders to facilitate document workflows, including document requests, revisions, and approvals.

Maintain document repositories and electronic document management systems (EDMS), ensuring data integrity and version control.

Conduct regular audits of document control processes and systems to identify areas for improvement and ensure compliance with relevant standards and regulations.

Develop and maintain document templates, filing structures, and metadata standards to enhance organization and retrieval of documents.

Burrow Global Services 05/2015 – 09/2016

Document Control Specialist

Develop and implement document control procedures and workflows to ensure the accurate creation, review, approval, distribution, and archiving of project documents.

Maintain document repositories and electronic document management systems (EDMS), ensuring proper organization, version control, and security of documents.

Collaborate with project managers, engineers, and other stakeholders to establish document control requirements and standards for project execution.

Monitor document workflows and track document statuses to ensure timely completion and adherence to project schedules.

Manage document metadata, including naming conventions, tags, and attributes, to facilitate document retrieval and classification.

Conduct regular audits of document control processes and systems to identify areas for improvement and ensure compliance with company policies and industry regulations.

Provide training and support to project team members on document control procedures, software tools, and best practices.

Coordinate document reviews and approvals, ensuring that all stakeholders are notified, and deadlines are met.

Generate reports and metrics on document control activities, including document status, overdue tasks, and compliance metrics.

Maintain confidentiality and security of sensitive documents and information in accordance with company policies and regulatory requirements.

Air Liquide 05/2014 – 07/2014

Document Control Lead

Develop and implement document control procedures and policies to ensure the accurate creation, review, approval, distribution, and retention of documents.

Lead a team of document control specialists, providing guidance, training, and support to ensure consistent adherence to document management standards and best practices.

Establish document control workflows and systems, including electronic document management systems (EDMS), to facilitate efficient document handling and retrieval.

Coordinate with internal departments and external stakeholders to ensure alignment of document control processes with project requirements and regulatory standards.

Monitor document lifecycles, tracking document statuses and revisions to ensure compliance with document control procedures and project schedules.

Conduct regular audits of document control processes and systems to identify areas for improvement and ensure compliance with company policies, industry regulations, and quality standards.

Develop and maintain document templates, naming conventions, and metadata standards to enhance organization and retrieval of documents.

Provide training and support to document control team members and project stakeholders on document management procedures, software tools, and best practices.

Collaborate with IT teams to optimize document management systems and troubleshoot technical issues as needed.

Pentair 01/2014 – 04/2014

Document Control Specialist

Implement and maintain document control procedures and systems to ensure the accurate creation, review, approval, distribution, and retention of documents.

Manage document repositories and electronic document management systems (EDMS), ensuring proper organization, version control, and security of documents.

Coordinate with internal departments and external stakeholders to establish document control requirements and standards for project execution.

Monitor document lifecycles, tracking document statuses and revisions to ensure compliance with document control procedures and project schedules.

Conduct regular audits of document control processes and systems to identify areas for improvement and ensure compliance with company policies, industry regulations, and quality standards.

Develop and maintain document templates, naming conventions, and metadata standards to enhance organization and retrieval of documents.

Provide training and support to project team members on document management procedures, software tools, and best practices.

Collaborate with cross-functional teams to ensure alignment of document control processes with project requirements and regulatory standards.

Generate reports and metrics on document control activities, including document status, overdue tasks, and compliance metrics.

TECHNIP 2006 - 2013

Procurement 2011 - 2013

Qualification/Responsibilities Summary

Have experience and guidelines that are needed to carry out process and methodologies to deliver integrated process

Demonstrated ability to research and consolidate information

Duties encompassed working with Accounts Payable make sure billing was correct

Worked with logistics to make sure third parties were able to deliver goods on time

Receive and evaluate bids for price, delivery payment terms and completeness of bids.

Email Request for Quotes to Vendors for price and availability

Compile all vendor information to create Commercial Bid Tab

Keep track of all orders expediting purposes

Assign Purchase Order number and contact vendor of the number along with the shipping instructions using Oracle

Follow- up Procurement activities and timely receipt of PO acknowledgements. Monitor timely execution of project delivery schedule and took remedial action in case of slippage.

Verify progress payment milestones by ensuring that all material received at the jobsite were documented with material receiving reports.

Establish and maintain Procurement files of documents in accordance with client and internal procedures. Prepare documents as needed according to Procurement standards.

Entered Oracle and EPC Purchase Orders and Change Orders. Worked on project close-outs

Document Control Lead 2006 - 2011

Projects included (BP-Thunderhorse) Shell-(BC10) and BHP

Processed project documentation, maintaining a complete and accurate document history, and ensuring that documents were distributed smoothly and methodically throughout a project's execution.

Worked closely with supervisors, co-workers, and other staff members for the purpose of exchanging information.

Trained users in Document Control procedures.

Responsible for logging documents, routing documents for review and comments, and distributing approved and revised documents. Processed technical documents via manual and/or automated document control systems. Coordinated document receipt, distribution, and storage.

Retrieved/referenced documentation for users. Issued and maintained Late Action Reports - identifying the documents that were overdue from internal reviewers, the Company, or other parties during the review/approval procedures.

Chevron, Houston, TX 02/2001 to 03/2006

Document Control Specialist

Added/adjusted documents to e-Room (intermediate project document storage).

Accurately and constantly maintained the metadata, such as numbering and revisions.

Ran reports on documents to determine ownership, due dates, etc.

Received and sent documents between the project and other organizations, making appropriate database/log entries for tracking purposes.

Performed some expediting while tracking all internal document reviews.

Maintained inventory of project databases and documentation.

Assisted with the implementation of Company procedures to ensure accurate records of all Project (included technical, commercial, legal, and public affairs) documentation generated by the Company, Vendors, and Contractor.

Education:

Associate of Arts Degree

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