Administrative Assistant Accounts Payable

Objective

To join a company that will allow me to utilize my skills and expand my knowledge.

Experience

ADT Commercial LLC/Everon, Boca Raton, FL (1/2022 to Present)

Compliance Analyst, Onboarding Specialist

Analyze all compliance submissions including insurance, safety, licenses, contracts & tax documents for approving new subcontractors; extensive review of COIs for deficiencies in coverage limits, endorsements, etc.; review WC loss runs, EMR, OSHA logs; work closely with risk management, the field and subs; communicate with insurance agents/carriers for updates to existing policies to meet compliance requirements; license research; submit financial set up packets to AP for new sub set up; background check subs with IRS and state; enter constant updates to sub records; heavy emails and phone calls, electronic filing, daily Teams meetings.

STATIC ELECTRIC CO., West Palm Beach, FL (5/17/21 to Present)

ADMINISTRATIVE ASSISTANT, HOA COORDINATOR/LIAISON

Assist Owner in matters of accounts payable, filing, prepare and follow permits, liaison between the HOA and homeowner in order to gain approval for installation, heaving customer contact, answer most incoming calls, handle receiving, maintain COIs for sub contractors, close out files.

CNE WORLDWIDE LOGISTICS, Coral Springs, FL (4/1/20 to 5/7/21)

ADMINISTRATIVE ASSISTANT, PAYROLL/BENEFITS CLERK, DISPATCHER

Assist COO with payroll and employee related issues, set up new employees, process terminations, verify payroll with time records, verify hourly rate, vacation/sick time, etc., work with payroll company for health insurance eligibility and COBRA benefits, prepare reports for vendor invoices, place orders for marketing materials, manage and dispatch trucks, make delivery arrangements, enter billing, filing, correspondents.

A-1 FREIGHT SERVICE, INC., Margate, FL (2000-2020) (Recently sold)

EXEC. SECRETARY, CUSTOMER SVC, BOOKKEEPER, P/R MANAGER, COLLECTIONS, FLEET MANAGER

Run and manage local trucking/transportation business. Executive secretary to CEO/Owner, organizing meetings, scheduling, typing correspondence, filing, travel arrangements; Direct contact with clients, managing accounts, coordinate deliveries, managing imports and availability, schedule construction site deliveries, managing maintenance schedules, sales, billing, A/P, A/R, payroll, file tax returns, DOT compliance.

ROBERT A. STONE, ESQ., Boca Raton, FL (1999 - 10 Mos.)

LEGAL ASSISTANT (Criminal Law & General Law)

Prepared criminal defense notices for hearings, coordinated with court for bond payments, filed real estate liens, scheduled and calendared hearings with courts, A/R and A/P, payroll, manage rental properties, calendared and filed sales tax.

LEIBY, FERENCIK, LEIBENOFF & BRANDT, P.A., Plantation, FL (1995-1998)

LEIBY CONSTRUCTION LAW FIRM, P.A. (1998-1999)

LEGAL ASSISTANT TO PARTNERS (Ira L. Leibenoff & David J. Valdini) (Construction/Commercial)

Assisted partners with new clients intake and set up, drafted and filed motions and pleadings, filed liens, prepared discovery and complaints, calendared and prepared files for depositions and trials, prepared correspondence to clients and opposing counsel, scheduled hearings, depositions, inspections, calendared all hearings and discovery.

HUME & JOHNSON, P.A., Coral Springs, FL (1994-1995) (1 year of employment)

LEGAL SECRETARY TO JOHN HUME, ESQ. (Closing attorney for GL Homes)

Real Estate contracts, closings, coordinated with title company, prepared deeds, calendared closings, prepared Articles of Incorporation, prepared Wills & Trusts, time entry and billing.

VARIOUS PERMANENT LEGAL SECRETARY EMPLOYMENT IN NEW YORK (1983-1994)

AREAS OF LAW INCLUDED: Legal Assistant/Administrator to City Attorney; Corporate & Commercial Law; Subrogation; Dental Malpractice, Real Estate; Probate; Wills & Trusts; Bankruptcy.

Education

DEER PARK HIGH SCHOOL, DEER PARK, N.Y., SUNY FARMINGDALE, FARMINGDALE, NY

SKILLS & INTERESTS

Notary Public Proficient in Word, Excel, Outlook & QuickBooks Reading Performance Cars Racing

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