Accounts Payable Operations Manager

PROPERTY MANAGEMENT

Results-oriented Financial Operations Manager with over ten years of comprehensive experience in real estate financial management, adept at driving operational excellence and enhancing financial performance. Expertise in property accounting, cash management, and strategic budgeting, complemented by a strong ability to deliver insightful financial reporting and analysis. Proven leader in managing and training cross-functional teams, including the successful oversight of outsourced operations and the development of overseas employees in accounts payable and receivable functions across Africa and India. Demonstrated capability to facilitate the transition of accounting processes from overseas to domestic operations, with a commitment to training and empowering staff to ensure seamless integration. Skilled in cultivating robust relationships with stakeholders, including Board of Directors, to support informed decision-making and ensure adherence to regulatory compliance. Dedicated to fostering a culture of continuous improvement and delivering exceptional service in dynamic environments.

HIGHLIGHTS OF EXPERTISE

● Financial Planning and Reporting ● Proficiency in Yardi

● Budgeting ● Proficiency in Remote Landlord

● Variance Analysis ● Proficiency in Real Page

● Fluency of AP/AR & Payroll ● Property Management (Commercial, Residential, Condo, Co-op,

● Internal Controls Rentals) (LIHTC, Section 8, DRIE, SCRIE)

● Customer relation specialist ● Proficiency in DHCR Rent Registrations

● Rent ups (Initial and renewal lease/s) ● Tenant & Landlord Litigation

PROFESSIONAL EXPERIENCE

C. Gershon Company Inc. – New York, NY

Property Controller (April 2022 to May 2024)

Managed all aspects of financial reporting process for assigned properties, including preparing financial statements, cash flow projections, and variance analysis

Maintained general ledger and responsible for all journal entries

Managed and processed month end closing procedures

Managed budgeting and forecasting process

Prepared detailed year-end work paper packages in connection with tax reporting

Knowledge of Residential filing requirements in NYC. DHCR, MBR, MDR, RPIEs, TC201, J51's

Prepared lender and partner reports as required by agreements

Reviewed all accounts payable invoices for proper classification in the general ledger

Ensured all debt, property taxes, and owner distribution payments are made promptly

Adhered to tax compliance rules, including sales and occupancy taxes, annual registration, and property I&E filings

Closely checked accounts receivable to determined developing tenant problems

Responsible for all payroll processing and payroll audits

Prepared tax and CAM reconciliations

Verified accuracy of rent roll information, review lease abstracts and tenant charges

Provided guidance on financial matters to other departments

Led the setup of the new property software system, transitioning from MRI to Yardi. Acted as the primary point of contact for setup and technical issues, overseeing data transfer of tenant ledgers, creating the chart of accounts, adding properties, and adding leases

Led onboarding and training initiatives for new hires, ensuring they were well-equipped to perform their roles effectively and understand company policies and procedures

Fortitude Capital LLC – New York, NY

Property Controller (April 2021 to April 2022)

All accounting functions including monthly bank reconciliations, draw packages, A/P, tenant invoicing and A/R

Responsible for month end closing

Managed and process payroll

Prepared month-end work-papers and related schedules, including fixed asset and prepaid

Analyzed and maintained owner-held reserves

Reviewing loan disbursements and lender-held escrow reserve balances for accuracy

Analyzed monthly cash flow and quarterly distributions

Prepared and collaboration on monthly financial reporting to investors and lenders

Worked closely with finance and project management teams on development project budgets and change orders

Assisted with annual franchise tax and RPIE filings

Prepared annual budgets and OpEx reconciliations

Prepared year-end audit/tax packages and collaborate with JV partners and third-party CPA firms

Worked closely with third-party property managers, lenders to help with any tenant-related matters

Participated in real estate transactions by providing support to the transaction team, ensuring all documentation was completed accurately and kept communication with all parties involved throughout the closing process

Conducted onboarding and training for new team members, ensuring they understood their roles and responsibilities within the accounting processes

Successfully managed an overseas team in India and Nigeria, eased their integration into the Accounts Payable and Accounts Receivable processes, as well as bank reconciliation functions

Special projects, as needed

Covington Realty Services, Inc. – New York, NY

Property Controller (July 2016 – March 2021)

Management

Maintained systematic documents for accounting policies and procedures

Managed all company outsourced functions

Overseen the operations of the accounting department

Overseen the accounting operations of subsidiary corporations, especially their control systems, transaction processing, policies, and procedures

Ensured account payables are paid promptly

Ensured accounts receivable are collected and recorded properly

Processed payroll promptly

Ensured completion of periodic bank reconciliations

Ensured on time payments for required debt payments

Maintained the chart of accounts

Maintained an orderly accounting filing system

Reporting

Issued prompt and complete financials

Coordinated the preparation of the annual corporate reports

Recommended benchmarks against which to measure the performance of the company operations

Calculated variances from the budget and report significant issues to owners and Board of Directors

Provided systematic management cost reports

Provided financial analysis as needed, for capital investments, pricing decisions and contract negotiations

Compliance

Coordinated the provision of information to external auditors for the annual audits

Monitored debt levels and compliance

Complied with locale, state and federal government reporting requirements and tax filings

Property Management and Leasing Coordinator (December 2014 – March 2021)

Reviewed, approving and properly code all invoices for the property

Provided excellent tenant service. Respond to tenant request/problems in a prompt and courteous manner

Conducted periodic inspections of the property and tenant's spaces to ensure compliance with the leases, compliance with life safety polices, and the proper upkeep of the property

Overseen all vendors and personnel working at the property to maintain a high standard of performance in accordance to the terms of the contract and the expectation of the owners and tenants

Actively took part in apartment and commercial space rent ups

Overseen vetting of potential applicate/s background prior to approval (credit checks, etc.)

Assisted with the marketing and showing of vacant units

Property Accountant (October 2011 – December 2014)

Preformed reconciliation and cash flow reports

Reviewed all balance sheet and income statement accounts and prepared the journal entry

Prepared monthly budget to actual variance reports, along with annual budgets

Performed quarterly CAM reconciliations and assembled the necessary detail and back-up for the tenant’s use

Worked with leasing administration and Accounts Receivable department to ensure that all tenants setups and escalations billing are property reflected on the tenant’s account and general ledger

Managed employee payroll

Assistant Property Manager (October 2011 – December 2014)

Generated monthly rent receipts for our tenants

Prepared leasing contracts for current and new tenants

Scheduled and follow up on all repairs

Communicated regularly with owners and tenants

Created and supported a positive work environment

EDUCATION

Long Island University

Degree - Master Business Administration 2007

Major – Finance

State University of Buffalo New York

Degree – Baccalaureate of Science 2004

Major - Political Science

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