Contracts Administrator Manager Analyst

Corbett A Ferguson

Phone: 804-***-****

Email: ************@*******.***

Objective: Seeking a full-time position in contract and/or subcontracts management and administration.

Citizenship: United States

PROFESSIONAL EXPERIENCE

Peraton Inc. (avg 40 hr week) July 2021 - Present

Contracts Administrator III

Responsibilities:

• Manage full life-cycle contract activities, including developing, negotiating, administering, and closing out Government contracts and task orders.

• Monitor invoices/budgets against contracts to assist in mitigating cost overruns

• Ensure project compliance with government contracting requirements

• Provide guidance and leadership on contractual requirements to Project Managers and cross-functional business team members.

• Support to internal program teams, to include highly complex problem solving, and providing creative solutions, including ability to meet schedules, cost and technical requirement concerns, and requirement changes.

• Assist with preparing cost proposals and narratives for projects

• Prepare and coordinate formal contract correspondence and ensure compliance with contract policies, procedures, and standard operating practices to provide successful proposal and contract execution.

• Develop strong customer relationships, interacting frequently, and working as a team leader to resolve issues and streamline processes

• Analyze, prepare and negotiate contractual agreements such as Teaming, Non-Disclosure, Memorandum of Understandings/Memorandum of Agreements and other binding agreements as the business opportunity presents

• Update all files and repositories for historical tracking and reporting purposes.

Alion Science and Technology Corporation (avg 45 hr week) Sept 2019 – July 2021

Lead Subcontracts Administrator

Responsibilities:

• Cradle to grave administration of major subcontracts of high risk and high complexity and consulting agreements. Identify, manage and mitigate supply-based risks throughout the procurement lifecycle, including pre-award through post-award to support prime contract requirements, operational goals, and business strategies by effectively partnering with other functional groups, including Legal, Contracts, Pricing, Risk Management, Finance, and others.

• Prepare solicitation documents to include statements of work, terms and conditions or flow-down terms and conditions, for various subcontractors and consultants. Prepare price analysis, negotiation memos, written reports, letters, and memoranda required for internal and external distribution. Maintains Contractor Purchasing System Review (CPSR) compliant procurement files Prepares and presents briefings to staff and management on subcontracting matters. Leads and coordinates subcontracting negotiations, subcontract modifications and activities with various internal and external sources.

CAF Enterprises USA Co. May 2009 - Present

Principal (Self-Employed)

Responsibilities:

• Provide professional tax preparation services and assistance to a small client base. Services include tax return review, current and prior year personal, business and non-profit tax preparation, tax planning for the future, electronic filing of completed tax returns, assisting clients with tax agency notices, etc. Offer financial and notary services to clients as needed.

FGS LLC, La Plata, MD Aug 2014 - May 2015

Director of Contracts and Procurement (avg 45 hr week)

Responsibilities:

• Direct and manage corporate contracts department which includes procurement buyer, subcontracts administrators, project controllers and contract administrators. Establish processes and policies allowing the company to become compliant with public law and FAR requirements as it relates to contracting, subcontracting and commercial purchases. Develop budgets for staff salaries and supplies for department’s G&A and overhead costs. Tracked staff performance and performed evaluations and incentives. Created new formal policies and procedures for company-wide telecommuting option. Active contacts manager providing review, approval and creation of Teaming Agreements (TAs), Nondisclosure Agreements (NDAs), subcontracts, pricing scenarios, proposal responses, commercial agreements, export (ITAR/EAR) review, etc. Provide review and approval of subcontractor invoices ensuring expenses are in accordance with the Federal Travel Regulations and Security DD245s. Established process for creation of subcontract negotiation memorandums, review and retention of excluded party list search listing, creation of cost/price analysis and other tasking in preparation for audit of the company’s purchasing system review (CPSR). Establish and provide oversight of Organizational Conflict of Interest (OCI) routing processes and procedures for company teaming agreements and proposals. Maintain up-to-date company data in the government SAM portal. Provide contractual input for the finance team to ensure proper processes are followed for revenue recognition and fee collection based on contract type and FAR. Established tracking protocol to record contractual documents for quick reference (e.g. NDAs, TAs, and Subcontracts). Provide training and direction to all contracts and procurement staff. Established time management tracking system to include daily reporting and review of tasks completed in preparation for ISO9000 and/or CMMI accreditation as well and review by the CEO.

Alion Science and Technology Corporation, Alexandria, VA Jul 2012 - Jul 2014

Lead Contracts Administrator (avg 40 hr week)

Responsibilities:

• Managed full life-cycle proposal and contract activities from cradle to grave with full signature authority. With support of the contracts team, developed strategies to ensure competitive profitable proposals in line with company objectives. Prepared complex proposals for customer requirements, attended discussions on proposal cost strategy and provides special rate calculations and other significant financial impacts with financial operations. Advised management of potential risk areas related to RFPs and contracts. Negotiated and established teaming agreements with prospective partners to respond to client’s solicitation requirements (where Alion was the prime contractor or a subcontractor). Executed contract administration policies and procedures in accordance with Corporate, Sector, and Group policies and procedures. Updated appropriated computerized knowledge base systems with fully executed Non-Disclosure Agreements, Teaming Agreements, Risk Analysis, awards, award modifications, etc. for contract briefs and company-wide access.

URS Federal Services, Inc. “Formerly EG&G”, Dahlgren, VA Aug 2009 - Jul 2012

Contract Administrator III (avg 40 hr week)

Responsibilities:

• Performed “cradle to grave” administration of Prime and Subcontracts. Monitored the administration of Prime contracts and subcontracts including the review and execution of the contract award any contract modifications. Managed/coordinated proposal activities to include developing bid strategies. Assisted consultants with T&M proposal preparation and submission. Ensured compliance with governmental law (FAR Clauses), Company and divisional policies on contract procurement, in line with the company’s Procurement Manual. Provided interpretation of contact clauses, organize and process correspondence with all parties involved and monitor fulfillment of contractual obligations. Prepared and executed subcontract documents and modifications, negotiate Non Disclosure Agreements (NDA)s. Assisted with the negotiation of Teaming Agreements. Evaluated vendor sanitized proposals, including conducting negotiations and/or discussions and developing source selection criteria and overall price analysis for submission to the government and the auditable contract file. Work with the customer POC (COR, Contract Officer, Contract Specialist) to resolve funding or contractual matters in addition to reviewing and providing up-to-date Level of Funding (LOF) notices. Directly supervised and train a team of two (2) subcontract administrators. Acted as the liaison between URS and Program Managers/Financial department with the various customers. Assisted proposal teams, program managers and divisional head as needed. Attended as-needed status meetings with various customers (government & Prime partners). Created and maintained auditable files for DCAA Approved Purchasing System reviews. Responded to government FOIA request. Prepared “cure” notices to subs that were not in compliance with terms of the subcontract agreement. Ordered and renewed NMCI seats for staff working at select government facilities. Ensured compliance with ITAR and TAA agreements, reporting all to the corporate office for tracking and final review. Supervised seasonal Contracts Department Interns and assumed responsibilities of Contracts Dept Lead during leader’s absence. Reviewed and approved subcontract administrator timesheets.

• Assisted in financial analysis for de-obligations and From-By-To analysis for contract close-out. Assisted with OCONUS travel including price markup, Letters of Authorization (LOAs) from government Contracts.

Imagine One Management & Technology, Ltd., Colonial Beach, VA May 2005 - Aug 2009

Pricing and Finance Manager – IT Manager – Support Staff supervisor (avg 50 hr week)

Responsibilities:

• Pricing Manager: Generate cost pricing analysis for Time and Material (T&M), Cost Plus Fixed Fee contracts (CPFF), Firm Fixed Price (FFP) and Cost Plus Incentive Fee (CPIF) type contracts as Prime Contractor of the US Government and as a subcontractor to other Prime Contractors. Served as member of Pink and Red pre-bid proposal teams. Prepared Cost-to-Complete project analyses. Prepared and uploaded sealed bids to Government Websites such as SeaPort-E(nhance), SBIR and SPAWAR E-commerce. Generated progress and financial reports for submission to the government and to Primes in addition to statistical data in support of Program Managers located in company branch offices in Charleston, SC, Lexington Park, MD (Pax River), Dahlgren, VA, and Shirlington, VA. Assisted in negotiating Teaming Agreements with various prime and subcontractors. During tenure, led and trained a staff various contract analysts and one (1) pricing analyst. Tracked expenditures using excel to give a semi-monthly status of funding on all active contracts. Held monthly contract reviews with management to ensure adequate funding of labor. Submitted 75% letters to the government or Prime when nearing “at risk” status for funding. Created spreadsheets and word templates to assist in major pricing actions.

• Finance Manager: Maintained the company line of credit with primary bank. Borrowing against and repaying that LOC as needed. Daily monitoring the “sweep” account. Setup and oversaw the On-site banking (check capturing and deposits into main operating account). Assisted in preparation of monthly company revenue and expense projections for management decisions and for review with the company’s owners.

• IT Manager: Directed a staff of two (2) Information Technology (IT) staff in using and accessing the corporate server using Windows2003; adding users to corporate domains and SharePoint servers. Directed IT subordinates in general computer and printer setup and network installs email account setup and closure via exchange host; upgrade company servers and software (Sharepoint & Shared Drive) and hardware (Phone system and Wired/Wireless Network system). Tracked staff’s learning and understanding of routines through progress report submissions and daily reviews. Reviewed and approve requisitions for hardware and software purchases.

• Support Staff Supervisor: Oversaw the duties of housekeeping, admin assistant and executive assistant. Reviewed and approve supply purchase requisitions.

EDUCATION

• Strayer University, Fredericksburg, VA:

o Masters – Business Administration (MBA)- Management, Awarded 2004

o BS – Business Administration (Management), Awarded 2002

OTHER

Security Clearance: Active Secret (4/2024) - Top Secret clearable

Commonwealth of Virginia Notary at large

Lean Six Sigma – Yellow Belt (Nov 12)

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