Administrative Assistant Executive
Resume:
PROFILE:
Experienced executive professional with over a decade of expertise in providing high-level support to senior and C-suite executives. Adept at managing complex administrative functions, and staff including proficiency with Microsoft Suite, calendar management, travel coordination, and event planning. I have demonstrated the ability to handle confidential information with discretion and to successfully manage multiple projects simultaneously.
CAROL WHITLEY,
MSL, BSM, AA, CP
EXECUTIVE ADMINISTRATIVE ASSISTANT
EDUCATION
Master of Science in Leadership, December 31, 2015
Belhaven University, Jackson, MS
Bachelor of Science in Management, May 31, 2012
Belhaven University, Jackson, MS
Associate of Arts, May 31, 2006
Belhaven University, Jackson, MS
Paralegal Certification, October 15, 2015
Auburn University, Auburn Alabama
SKILLS
Microsoft Office Suite
Calendar Management
Travel and expense reporting.
Event Planning
People skills
Invoice and Purchase Order Processing
Presentations, Proposals, & Reporting
Documenting Meetings & Action Items
ChatGPT
Confidentiality & Sensitivity Handling
Customer Service
Supplies & Equipment Management
Adobe
Decision-making
Preparing contracts and agreements
Project Management
WORK EXPERIENCE
Medtronic, Executive Assistant to VP, Distribution & Logistics
Memphis, TN October 2023 – April 2024
Managed extensive calendars and global travel arrangements.
Coordinated onsite events and catering requests.
Processed invoices and purchase orders; reconciled expense reports.
Documented meeting action items and sent out correspondence.
Memphis Health Center, Executive Administrative Assistant to CMO & CEO
Memphis, TN. Nov 2022 – October 2023
Managed CMO's calendar, scheduling meetings, and resolving conflicts.
Organized information, processes, and confidential documents.
Coordinated luncheons, board meetings, and events.
Documented and distributed meeting minutes and action items.
Managed and reported medical providers' workday time using the ADP System, optimizing scheduling and resource allocation.
Compiled and analyzed data critical for executive decision-making, providing valuable insights to support strategic initiatives and determining medical provider salary increases.
Butler Snow, Legal Assistant
Memphis, TN Aug 2021 - July 2022
Coordinated calendars and prepared legal documents for attorneys.
Managed confidential dockets/files and assisted with patent applications.
Streamlined workflow using iManage and other case management systems.
Medtronic, Paralegal
Memphis, TN. May 2013 – Dec 2019
Created and managed automated contract templates.
Managed $1B+ asset purchase agreement.
Filed patent applications and maintained contract repository systems.
Achieved a 90% reduction in contract requests by assisting with creating and implementing new automated contract templates.
Created, revised, and maintained diverse types of agreements.
Medtronic, Executive Secretary/Assistant
Memphis, TN, June 2010 - May 2013
Provided support to the VP/Chief Patent Counsel Legal Department.
Coordinated travel and managed legal invoices.
Analyzed data to reduce errors and enhance office effectiveness.
Managed and coordinated various projects.
Medtronic, Legal Administrative Assistant
Memphis, TN. May 2005 – June 2010
Recruited and Coordinated interviews for applicants, managing schedules and resources efficiently.
Reviewed and processed Medtronic's promotional materials before distribution, ensuring compliance.
Arranged travel and lodging accommodations for interviewees, facilitating a smooth interview process.
Medtronic, Administrative Assistant to Finance Director
Memphis, TN. Nov 2000 – May 2005
Analyzed operational data and generated financial reports.
Developed financial models and maintained financial documents.
Processed invoices and collaborated with financial analysts.
Medtronic, Administrative Assistant to Regional Sales Director
Memphis, TN. Nov 1999 – Nov 2000
Supported RSD by acting as a proxy for communications and approvals as authorized.
Routed documentation to appropriate parties and followed up to ensure accurate disposition.
Coordinated travel arrangements for the director.
Provided analytical support to assist the RSD on special projects. Researched issues, analyzed problems, compiled data, and prepared reports.
CONTACT:
450 Brewer Rd
Somerville, TN 38068
PHONE:
EMAIL:
***********@*****.***
LINKEDIN:
www.linkedin.com/in/whitleyc
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