Executive Assistant Senior
Resume:
Toomie Chatikavani
Senior Executive Assistant
Phone: 341-***-****
Email:******.*@*****.***
LinkedIn: linkedin.com/in/ttoomie/
Meticulous, task-driven administrative partner accustomed to working in start-up environments. Supported C-Level Executives for over(15) years; provided organizational support through growth from a headcount of 15 to over 800. Proven office and staff management experience with equal ability in lead and support roles. Competencies include – organizational planning, problem analysis, problem-solving and Event Management RELEVANT SKILLS
● Google Drive - Doc, Sheets, Calendar, Forms
● MS Office - Azure, Outlook, Word, PowerPoint, Excel, MS Access
● Salesforce- Classic and Lightning
● Rippling, ADP TotalSource, Greenhouse, Bamboo HR, Gusto, Trinet
● Google Analytics
● Monday.com, Trello, Asana
● QuickBooks Pro
● Concur, Expensify, Coupa, Airbase, Paylocity
● Navan, American Express Travel
PROFESSIONAL EXPERIENCE
The Mom Project
Various Contract Virtual Executive Assistant Roles April 2023 - December 1, 2023
● Provided Interim Executive Support to Chief Executive Officers in the following industries: Real Estate, Education, Battery Manufacturing
● Sourced and developed new strategic partnerships, social engagements, and advertising opportunities that generated new revenue streams
● Managed and prioritized calendars for CEO’s - scheduled internal and internal appointments
● Made domestic and International travel arrangements
● Managed mailbox - responded to emails and delegated as needed
● Processed expense reports via Concur, Expensify, and QuickBooks
● Organized Data Room and investor data
● Scheduled Board of Director Meetings
● Ensured and maintained confidentiality of communications and documentation Zuora
Senior Executive Assistant to President
October 2019- March 2023
● Provided support to President, CRO, CMO
● Lead Global Team of Executive Assistants
● Managed all QBRS and Sales Kick-offs
● On-boarded 30 VPs in GTM Team
● Managed budget for GTM Team of 800 globally
● Coordinated all BOD Meetings and Earnings Calls
● Peer lead for D&I Initiatives- started and managed two ERG’s Keap, Formerly Infusionsoft
Executive Assistant to CMO and Marketing Team
June 2017- August 2018
● Provided support to CMO and Marketing Team
● Provided interim Administrative Support to CEO
● Lead the realignment of the Executive Assistant Team
● Compiled competitive analysis and put together focus groups
● Managed IAG – Reseller Trade Show,
● Managed Promotional Materials
● Collaborated with Exec. team and department leaders- scheduled training meetings, coordinated weekly training between US and Hyderabad via web-ex, maintained and created electronic files Conducted competitive analyses, outsourced IT needs coordinated implementation of help desk with staff in US Managed logistics for QBRs Mercari July 2014 - July 2018
Executive Assistant to CEO/CFO
● Provided support to CEO and CFO
● Relocation and Site Tours for new office space
● Partnered with the Japan Office to replicate the same processes at US office
● Procured and managed corporate apartments
● Processed Visas and H1B Visa and Tourist Visas
● Onboarded and Offboarded employees
Weeby Games November 2009 - May 2014
Executive Assistant to CEO, CFO, CTO
● Provided administrative support to CEO and 4 founders
● Relocation and Site Tours for new office space
● Procured and managed corporate housing
● Full Cycle recruiting
● Co-authored Employee Handbook
● Launched and managed college recruiting tour
● Processed payroll; accounts payable
● Processed Visas and H1B Visas
● Onboarded and Offboarded employees
EDUCATION/CERTIFICATIONS
California State University, Northridge
Bachelor of Science, Business Administration (Marketing Concentration) May 1995 Certified Associate in Project Management (CAPM), PMI March 2022 COMMUNITY LEADERSHIP
Advisory Board Member Santa Clara Department of Corrections 2016-Present Treasurer - Golden Gate Regional Canter 2012 - 2014
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