Administrative Assistant Legal

RONDA SHAPIRO-ONESTO

Agoura Hills, CA 818-***-**** ************@*****.***

LEGAL ADMINISTRATIVE ASSISTANT

SYSTEMS

Microsoft Office, Google Docs, Box, Dropbox, QuickBooks Pro, iManage, LMS+ Rippe, eCopy, Kofax, Lotus Notes, SharePoint, Concur, Edgar, ProDoc, West Thomson, Docusign, Lexis/Nexis, Compulaw legal calendar system, Vista, Neat, PACER, NextGen ECF, Citrix, Outlook, RecordTrak, One Legal E-filing, Chrome River, SRAR, Docusign, Quickbooks and more. EXPERIENCE

LEGAL ADMINISTRATIVE ASSISTANT

Kaufman Borgeest & Ryan, LLP 10/2018 – Present

• Legal assistant to Sr. managing partner plus 2-3 associates at litigation defense firm consisting of defense coverage, litigation, GL, med-medical malpractice, EPL, E&O/D&O coverage and litigation, med mal and more.

• Manage calendar and coordinate appointments, meetings, and events, paying close attention to deadlines.

• Draft correspondence letters and memos for outgoing email/mail including transmittal letters, draft settlement agreements, response letters to demands, retainer agreements for new client set up and more.

• Arrange domestic and international travel paying close attention to world time zones including, UK, Europe, Bermuda, Eastern, Pacific and more.

• Book elite car service for transportation from home/office to airport, airport to hotel, hotel to meetings and more ensuring inside or outside pickup preference.

• Book flight arrangements and changes as needed, requests, first, business and economy class seating with any dietary restrictions or requests and seating preference (aisle, window, etc.)

• Arrange hotel stay, type of bed, room, view, club level, check-in times ensuring room is held when check-in is after hours.

• Arrange client lunch/dinner meetings during travel and local adding Excel calendar of appointments/meetings of place, address, time, date, people meeting with adding any special dietary restriction requests and indoor/patio/outdoor seating preferences. Any changes necessary to time, date, location are updated accordingly.

• Calendar with Compulaw master legal calendar program – enter deadlines for mediations, trials, case management conferences, responsive pleadings, Zoom meetings, conference calls, client meetings and more.

• Work closely with billing and accounting departments, prepare and submit expense reports for reimbursement, delivery slips, draft budgets for clients, FedEx checks, check requests, transmittal letters, etc.

• Scan documents for internal/external sending. Affix signatures for in-house attorneys on pleadings, agreements and other documents and outside counsel signatures on documents when provided approval by outside counsel. Also affix signatures to declarations and verifications and more.

• Search, pull and purchase court dockets, pleadings in State and Federal District courts.

• Subpoena medical, employment and other records, request third party to serve documents when needed.

• Create pleading shells for attorney drafts, ensuring correct formatting and formulas added.

• Ensure discovery, declarations, affidavits, verifications, and proofs of service are accurate on pleadings prior to filing and serving to outside/opposing counsel.

• Contact outside and opposing counsel and legal staff for documents, pleadings, invoices, any needed documentation for file completion.

• E-File in State and Federal Courts in several districts using One Legal, PACER, NextGen, ECF and other court sites.

• Create and open new files in LMS+ Rippe, run conflicts on new matters, request new client prefix through billing department with billing guidelines with the agreed rates and terms.

• Order office supplies weekly and take accounting of itinerary of what is needed or running low as well as order ALTA Food Craft monthly for office-wide use and set up delivery.

• Assist Sr. Managing Partner, additional duties require setting up new-hire personnel with onboarding documents, building access request forms working closely with HR, building management, security team, parking management team, and IT department to ensure smooth set up.

• Exceptional communication skills – oral and written, including ability to effectively communicate with outside counsel on a daily basis with ease whether via e-mail or phone, I am very comfortable contacting and clearly communicating with others. SENIOR OFFICE COORDINATOR/PROPERTY MANAGEMENT

Maro Properties, LLC 2015 – 2018

• Manage calendar and coordinate appointments, meetings, and events, paying close attention to deadlines.

• Research applicable laws and draft legal agreements.

• Handle incoming and outgoing correspondence. Draft letters, memos, invitations, forms, flyers/brochures, and contracts.

• Maintain files and records. Pay monthly invoices and track budget costs. Coordinate with outside vendors, analyzing both time and funding.

• Ensure all agreements, forms and notices are within AAOA compliance.

• Ensure optimal cash flow by setting a date to collect rent each month and strictly enforcing late fees.

• Create and maintain spreadsheets and logs of property-related information.

• Handle tenant requests, complaints and the process of move in/move out, screen tenants to ensure optimal rent and credit to obtain a long-term tenant. LITIGATION GROUP

Bank of America, N.A. 2008 – 2015

• Responsibilities - organizing and maintaining a voluminous case load of loans nationally involving high risk matters, including criminal, default/foreclosure litigation, appellate, Bankruptcy, HOA/COA, REO, short sales, foreclosures, loan modifications, etc.

• Handle Title-corrective issues and research escrow documents.

• Assist both in-house and outside-retained counsel with court attendance preparation by filing court documents, drafting and redlining motions, interrogatories, discovery, preparing witness lists and attendance/travel arrangements, exhibit lists, billing, and obtaining settlement authority.

• Handle weekly settlement authority meetings with VP and President of the department to mitigate loss with in-house and outside counsel.

• Extensive legal research and case analysis of mortgage documents.

• Exercise independent judgment while maintaining the ability to interpret legal documents and procedures. Analyze and present settlement offers to senior level management.

EDUCATION / CERTIFICATES / LICENSES

• Bachelor of Science Business Administration Colorado Technical University (Online)

• Associate of Arts Liberal Studies Moorpark College

• Certificate in Paralegal Studies Los Angeles Valley College

• Real Estate license of CA DRE #02007443

• Notary License (expired but willing to re-obtain)

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