Administrative Assistant Customer Service

Lucinda A. Reeder-Shute

C:772-***-**** ***********@*****.***

Summary

Experienced Data Specialist, Registrar, Records Specialist, Administrative Assistant with 25+ years of experience in the following areas: Data entry, Registrar, Administrative Assistant. Vast background in the operations around the education system and customer service. Highly motivated, fast-paced, organizational skills, punctuality, and strong work ethic. Ability to establish and maintain effective working relationships with employees and supervisors. Ability to exercise discretion regarding confidentiality. Able to determine and implement organizational systems.

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Experience

Data Specialist - Village Green Environmental Studies School Port St Lucie, FL 9/2016 to 4/2022

● Interpret and follow written procedures for school data specialists.

● Encode and transmit data as required.

● Receive data and review for accuracy and completeness.

● Keep records, prepare summaries and complete reports.

● Maintain an appropriate filing system.

● Assist in training new and back-up school data specialists.

● Work with school and program personnel to fill information requests.

● Perform assigned tasks in a timely and efficient manner.

● Carry out assigned tasks with a high standard of quality.

● Clinic Certified.

● Attendance clerk for the entire school.

● Registrar Certified.

● Execute other duties as assigned by the supervisor Principal. Records Specialists -Human Resources

Port St Lucie, FL 12/2014 to 9/2016

● Perform non-instructional personnel processing functions.

● Coordinate procedures for instructional and non-instructional employees with the payroll department while working with the data processing unit according to adopted salary schedules.

● Coordinate processing procedures for annual re-appointment of all employees while preparing personnel minutes for School Board Meetings.

● Prepare records for micro film, maintain files of statistical information for research while keeping up reports as requested and monitoring daily input.

● Reporting from the manpower control system for the payroll department.

● Execute Assigned tasks in a timely, efficient manner, perform tasks with a high standard of quality.

● Perform other duties assigned by the supervisor. Registrar - Port St Lucie High School

Port St Lucie, FL 10/2007 to 12/2014

● To supervise the registration of students.

● Evaluate transcripts of incoming students, to verify credits and grade level

● Maintain records and grades for new incoming students.

● Emailing teachers of all incoming grades to add to the grade book.

● Maintain the vault of student records.

● Send and receive transcripts to and from colleges for early admissions decisions.

● Heavy phones, faxes, parent interaction.

● Ordering of office supplies.

● Letters to parents and coaches.

● Substitute in the classroom when asked.

● FCAT proctor (State testing Proctor with Teachers).

● Perform other duties assigned by the supervisor Principal. Administrative Assistant - Airtronics of the Treasure Coast Fort Pierce, FL 1/2007 to 10/2007

● Responsibilities include scheduling and maintaining all billing.

● Heavy phones, client letters and purchasing of office supplies.

● Collections of clients in arrears

● Payroll for the entire staff.

● Faxes and phone calls to clients for upcoming installation. Administrative Assistant - John W. Polhemus, Inc.

Jensen Beach, FL 6/2006 to 12/2006

● Service calls

● Working with multiple departments within the company.

● Check in on all project plans.

● Work closely with the project management team.

Administrative Assistant - Streamline Construction Port St Lucie, FL 5/2005 to 6/2006

● Permitting in 5 counties (Brevard,Indian River, St Lucie, Martin and Palm beach)

● Work closely with subcontractors to ensure jobs are kept on schedule.

● Filling Notice to owners.

● Tracking of all permits via-a spreadsheet.

● Calling and canceling inspections as job progresses

● Working closely with the Architect to make corrections before submitting to the City for Inspections.

● Worked with the City Inspection team to ensure a smooth Transition. Assistant Office Manager

Gerelco Electrical Contractors 2/2005 to 4/2005

● Accounts Payable.

● Accounts Receivable.

● Payroll (200 or more employees).

● Heavy Phones.

● Ordering office supplies.

● Customer Billing.

● Notice to Owners.

● Heavy Filling.

● Perform other duties assigned by the supervisor. Education

High School Diploma; General 1990

Chenango Valley High School Binghamton, NY

Indian River State College 2020

Associates Degree

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